Advising Coordinating Committee


January 16, 2003

In Attendance: John Mortensen (conducting), Aaron Andersen, Kathy Bayn, Karen Bindrup, Peggy Buttars, Christine Christensen, Rebecca Cole, Krystin Deschamps, Susan Ericksen, Penny Findlay, Ron Godfrey, Fawn Groves, Tressa Haderlie, Stephanie Hamblin, Ruth Harrison, Arsenath Hartman, Harry Heap, Joslyn Heiniger, Dan Hubert, Peter Kolesar, Marilyn Kruse, Mary Leavitt, Christine Lord, Jana Kay Lunstad, Jill Long, Susie Maughan, Sheri Noble, Wade Oliver, Darcie Peterson, Karen Ranson, Deborah Reece, Mary Lou Reynolds, Sylvia Robinson, Terry Robinson, Cathy Roche, Isobel Roskelley, Carol Sainsbury, Saundra Schimmelphennig, Tami Spackman, Suzie Stones, Rudy Tarpley, Maureen Wagner, Lynette Weston, Eric Worthen

Also Participating: various extension sites

1. Counseling Center - Mary Doty

Please be sensitive in dealing with students who may need professional counseling. The Counseling Center sees approximately 800 students per year. There is no limit to the number of times a student may visit with a counselor. Counseling services are free to students who are enrolled for 7 or more credits. Students should schedule appointments in advance. The length of a waiting list will vary at different times of the year. The center has a triage system in place to assess the students= needs. Most clients are self-referred. Advisors who refer students to the Counseling Center will not be informed about a specific student=s situation, or even whether or not he or she used the Counseling Center=s Services, without the express written consent to release the information by the student. There are currently no counseling services available for extension students. A web-based instructional site is in the process of being developed.

2. Peace Corps - Saundra Schimmelphennig

Peace Corps is a federal program. Most individuals who join the Peace Corps are recent college graduates. It usually takes a minimum of six months to be accepted. Peace Corps is a two years and 3 months commitment. It is not completely volunteer. Participates are paid a living allowance. Questions about the Peace Corps may be directed to Saundra at 797-4001.

3. Scholarships - Eric Olsen

Eric went over a DRAFT of the 2003 scholarship parameters. In the near future, a website will be created with the exact details of these scholarships. When this takes place, John Mortensen will notify the advisors via e-mail of the web address.

All of the following scholarships require students to earn 30 credits per year and to maintain a 3.5 GPA to remain eligible.

Utah Resident Freshmen

U Club - 8 semesters resident tuition waived plus $1,500 cash per year.

National Merit - 8 semesters tuition plus $1,000 cash per year if the student lists USU has the first choice with National Merit, plus possible research fellowship/stipend.

Presidential (4.0 GPA & 29 ACT Matrix) - 8 semesters tuition plus possible research fellowship/stipend.

Deans Scholarship (3.75 GPA & 27 ACT) - 8 semesters tuition.

Academic Merit (3.5 GPA & 25 ACT) - 8 semesters of one-half tuition. .

Research Fellowship - Funds are being identified to provide top students with research fellowships/stipend to work with faculty in meaningful undergraduate research experiences. These fellowships will be used to enhance scholarship awards for U Club, National Merit, and some Presidential students.

Utah Resident Transfer (30+ credits)

Full Tuition (3.75 GPA) - 4 semesters resident tuition waived.

Half Tuition (3.5 GPA) - 4 semesters of one-half tuition waived.

Nonresident Freshmen

U Club - first 4 semesters nonresident tuition waived plus $1,500 cash and possible research fellowship/stipend. Student pays resident tuition and fees. Next 4 semesters resident tuition waived plus $1,500 cash plus possible research/fellowship stipend.

National Merit Finalist - first 4 semesters nonresident tuition waived plus $1,000 cash and possible research fellowship/stipend. Student pays resident tuition and fees. Next 4 semesters resident tuition waived plus $1,000 cash plus possible research/fellowship stipend.

USU National Level 1 (4.0 GPA & 29 ACT Matrix) - first 4 semesters nonresident tuition waived plus possible research fellowship/stipend. Student pays resident tuition and fees. Next 4 semesters resident tuition waived plus possible research/fellowship stipend.

USU National Level 2 (3.0 GPA & 25 ACT) - first 4 semesters the student will pay full resident tuition and fees, plus 75 percent of the difference between resident and nonresident tuition. Next 4 semesters the student will pay resident tuition if he or she has established residency.

Nonresident Transfer (30+ credits)

USU National Transfer Level 1 (3.75 GPA) - 4 semesters of resident tuition waived. Student pays the difference between resident and non resident tuition plus fees.

USU National Transfer Level 2 (3.5 GPA) - for 4 semesters the student will pay full resident tuition and fees, plus 75 percent of the difference between resident and non resident tuition.

Students who do not complete 30 hours per year may take courses during the summer at their own expense to remain eligible. Students who have previously received scholarships and are continuing do not have to meet the new requirements. Students who stop out should request to have their scholarships put on hold. USU will no longer be awarding second year tuition waivers. Sterling Scholar awards as identified by high schools will be the only one-year scholarships, and those individuals receive half tuition. All other scholarships will be for two or four years, based on the students maintaining their eligibility. The 100-mile-radious scholarship basically reduces approximately one-third of the nonresident tuition. There are no longer full tuition waivers for out of state students.

Students who apply for scholarships should no longer apply through the Financial Aid Office. The Office of Recruitment/Enrollment Services awards scholarships to incoming students. All other scholarships, for students who are already attending, should be applied for at the various colleges.

The scholarship application deadline is February 1.

4. Student Orientation, Advising, and Registration (SOAR) - Aaron Andersen

Aaron handed out copies of the New Student Guide that is now being included in the admission letter for all students who have been accepted for Fall 2003. This brochure replaces the former SOAR brochure. It is more comprehensive and given to students in a more timely manner. Aaron also indicated that he is now accepting applications for students who would like to apply for the A-Team, a group of students who assist with orientation. The A-Team application deadline is January 28.

5 Banner Conversion Timeline - John Mortensen

USU will be converting from the SIS Plus student information system to Banner. USU has invited three different vendors to campus to present business plans to assist with the conversion. It is anticipated that advisors input will be solicited throughout the process. There will be a period of testing sample data before USU goes live with the actual data.

6. Visit from Ball State University (Degree Audit) - John Mortensen

Ball State University is the national leader in degree audits and the handling of transfer students. Two consultants from Ball State will be visiting USU on February 26-27. Sessions will include meetings with University administrators, advisors, and computer support staff. Advisors are invited to participate in the following sessions.

February 26, 2003

9:00 am - 10:15 am Degree Audit Demonstrations ECC 205-207
10:30 am - 12:15 pm Automated Course Transfer Demo ECC 205-207
1:45 pm - 3:15 pm Meeting with advisors regarding system ECC 203

February 27, 2003

8:30 am -10:00 am Hands-on session with advisors AGSC 119
3:00 pm - 4:30 pm Wrap-up session with advisors ECC 203
We invite anyone interest to participate. At a later date, an RSVP will be requested.

7. Other Items - John Mortensen

Several items were briefly discussed and will be discussed in more detail at a future meeting and include the following: (1) The Personnel Services Office has formed a committee of advisors to review career ladders, (2) We need to discuss better ways to advise students out of majors for which they do not meet the major GPA standards, (3) We need to make sure we are referring students to the correct offices and that a person is available to meet with the students we refer, (4) John into inviting more colleagues within the state to provide training on different advising-related subjects, and (5) We are looking into more ways that we can provide more intrusive advising services to students.

CALENDAR & DEADLINES

Tuesday, January 28 A-Team Application Deadline
Saturday, February 1 Scholarship Application Deadline
Thursday, February 6 Advising Coordinating Committee
Friday, February 7 Professional Advisor of the Year Nomination Deadline
Saturday, February 8 Recruitment Open House (1:00 - 3:00 p.m.)
Wed-Thu, Feb. 26-27 Ball State University Degree Audit Consultation
Friday, February 28 2003-2004 Major Requirement Sheet Deadline
Wednesday, March 5 Career Fair
Thursday, March 6 Advising Coordinating Committee
Thursday, April 3 Advising Coordinating Committee
Thursday, May 8 Advising Coordinating Committee/SOAR Meeting


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