Advising Coordinating Committee
Tuesday, April 30, 2002
MINUTES
Attending:
John Mortensen (conducting), Aaron Andersen, Kathy Bayn, Heidi
Beck, Karen Bindrup, Debbie Buck, Peggy Buttars, Christine Christensen,
Susan Ericksen, Ann Gibbons, Amy Greenway, Fawn Groves, Tressa
Haderlie,
Susan Haddock, Lisa Hamblin, Stephanie Hamblin, Ruth Harrison,
Arsenath
Hartman, Joslyn Heiniger, Judy Hendrickson, Trudy Hess, Dan
Hubert, Bob
King, Peter Kolesar, Marilyn Kruse, Rachel Lewis, Christine
Lord, Jana Kay
Lunstad, Leticia Martinez, Cathy Myers-Roche, Sheri Noble, Wade
Oliver,
Darcie Peterson, Jan Pichette, Deborah Reece, Mary Lou Reynolds,
Sylvia
Robinson, Isobel Roskelley, Carol Sainsbury, Suzie Stones, Judy
Swaner,
Madeline Thimmes, Maureen Wagner, Ralph Whitesides
Students
Attending: Mandy Asthmus, Corbin Bell, and Kyle Draney
(Instructional Technology Graduate Students)
1. Advising
Student who are taking a Leave of Absence - Rachel Lewis
Rachel has been collecting information on students who will
be taking leaves
of absences for missions or other reasons. She has provided
general
advising for some of these students. She will forward the information
to
each of the college representatives.
2. Referring
Students to Rachel Lewis - John Mortensen
Rachel has been receiving many referrals that are inappropriate.
Rachel's
title is Transfer Advisor/Articulation Specialist. In this role,
Rachel is
available to:
· meet with transfer students to explain the University
Studies
requirements and initiate a transcript evaluation (for institutions
for
which USU does NOT have articulation agreements).
· Work with departments on course equivalencies/articulations.
· Work with students who are taking a leave of absence.
Rachel does
NOT do the following:
· sign students into classes.
· waive prerequisites.
· Make on-demand course equivalency decision in person
or via the
telephone. It usually takes a few days for Rachel to contact
academic
departments and for departments to report back.
· Code courses in the SIS Plus.
· Clear students SOAR holds because their advisor isn't
available.
· Advise students regarding major course work. That responsibility
lies within the academic colleges and departments.
3. Online
Orientation - Aaron Andersen
Aaron and graduate students in the Instructional Technology
Department gave
a brief overview of the new Online Orientation. This option
for orientation
will be available in approximately one month. As this project
nears
completion, a meeting will be held to go into more detail about
the Online
Orientation.
When students
complete the online orientation, they will submit a suggested
schedule to their advisor. The advisor will respond to the student
and
clear the student's hold if it is a Hold 94 - College/Departmental
Advising
hold, or add a note if it is Hold 91 - Orientation and Advising
required.
Advisors suggested that the major-specific Freshmen First-Semester
Suggested
Schedules be available on this website. Advisors should e-mail
John
Mortensen (mort@cc.usu.edu) to indicate where the Online Orientation
e-mails
should be delivered. As of right now, only the College of Business,
College
of Natural Resources, Computer Science, Elementary Education,
and Family and
Human Development have responded. Please contact John soon with
this
information.
4. Internships
for Utah Residence - Ann Gibbons
Obtaining Utah Residency for tuition purposes requires a student
to maintain
a Utah residence while gaining residency. Not having continuous
residence
in Utah and leaving the state for a period beyond 15 days will
result in a
student not obtaining residency. Students are required to provide
documentation of actual physical presence in the state. Rent
receipts do
not show presence.
The state
of Utah has allowed internships to justify absence from the
state
while a student is trying to establish residency. These internships
need to
be awarded three or more credits and they need to be an internship
in the
college a student is majoring in. Department representatives
should write a
letter to the Admissions Office, verifying that the student
is a student in
their department and that the internship fits into the program
the student
is majoring in. A student majoring in one college, who registers
for an
internship in another college, does not qualify. If the internship
fits
into a major program, it is assumed that the college will sponsor
an
internship course for majors to register for. It is not intended
to allow a
student to get a summer job and then register for an internship
by
manipulating someone to write a letter to indicate that the
summer job fits
into the program.
5. Success
Advising - Heather Thomas
Advisors will be meeting with Success Students on August 20
at 3:00 p.m.
Heather asked if advisors would like to have ice cream with
the students at
The Junction during this time. Advisors indicated that they
would prefer to
have Success students come to their individual offices during
this time, or
where possible, to make appointments much sooner than August
20. Advisors
felt that Success students are at disadvantage by not being
required to
participate in SOAR. It was suggested that Success students
be required to
participate in the Online Orientation.
6. Proposed
Changes in Priority Registration - Heidi Beck
Students have been successfully using the QUAD registration
system. This
has led to a huge reduction in walk-in traffic. Heidi suggested
that
Priority Registration be condensed from two weeks down to one
week.
Advisors would still receive the Schedule of Classes at the
regular time.
Advisors accepted the idea. Beginning spring 2003, Priority
Registration
will only be one week and will be held during what would have
normally been
the second week of Priority Registration. The new Priority Registration
Schedule will be listed in the Spring 2003 Schedule of Classes.
This will give advisors one extra week between the time they
receive the
Schedule and the time students begin registering for classes.
7. English
1010 - Heidi Beck
As a result of English 1010 classes filling so quickly, a new
initiative
being introduced is an English 1010 guarantee program. After
the English
1010 courses for fall are filled to capacity, a booth will be
setup at SOAR.
Students will sign up for an English 1010 guarantee for spring
and indicate
a morning or afternoon preference. These students will automatically
be put
in spring section of English 1010 during Priority Registration.
It will be
a student's responsibility to drop the class or make changes
to his or her
individual schedule.
8. "W"
plus a Grade - Heidi Beck
Beginning Fall 2002, the new drop policy will be implemented.
Students who
drop a course after 60 percent of the session is completed will
receive a
"W" plus a grade determined by the instructor. In
most cases, it will
automatically be a "W/F" grade. The grade is not calculated
in the GPA. If
the student's grade is higher than an "F" at the time
a course is dropped,
the student may need to initiate a Change of Grade form and
obtain an
instructor's signature. The student may transport this form
from the
instructor to the Registrar's Office if it is contained in a
sealed envelope
with the instructor's signature over the seal.