Advising Coordinating Committee


Advising Coordinating Committee Meeting
Thursday, September 19, 2002

MINUTES

Attending: John Mortensen (conducting), Kathy Bayn, Heidi Beck, Karen Bindrup, Peggy Buttars, Krystin Deschamps, Marie Dinger, Susan Ericksen, Vicki Fowler, Fawn Groves, Susan Haddock, Tressa Haderlie, Lisa Hamblin, Stephanie Hamblin, Ruth Harrison, Arsenath Hartman, Harry Heap, Trudy Hess, Margaret Joggi, Peter Kolesar, Marilyn Kruse, Vince Lafferty, Derri Dee Leonard, Rachel Lewis, Christine Lord, Jana Kay Lundstad, Susie Maughan, Jill Morgan, Cindy Moulton, Cathy Meyers-Roche, Nicole Nielson, Sheri Noble, Wade Oliver, Darcie Peterson, Karen Ransom, MaryLou Reynolds, Terry Robinson, Isobel Roskelley, Carol Sainsbury, Tami Spackman, Suzie Stones, Judy Swaner, Rudy Tarpley, Madeline Thimmes, Heather Thomas, Maureen Wagner

*Introduction of New Advisors

*Interdisciplinary Training Program (CPD) – Jill Morgan

The Center for Persons with Disabilities is offering a program in which students can become part of an interdisciplinary team that provides services to the disabled. In the Interdisciplinary Training Program, undergraduate seniors and graduate students can participate and contribute what they have learned from their home discipline. There are three parts to the program: didactic, clinical, and research. The three parts include activities such as weekly seminars, clinical activities, and research about persons with disabilities. The program runs over a course of two semesters, but students can participate for just fall semester. Trainees complete 150 clock hours per semester (50 in the seminars + 100 clinical/research). The class is SPED 6500/7500 and may count as a substitute for Special Ed. Requirements. Those seniors taking two semesters of the program may be eligible for a $1500 stipend. Graduate students can earn a stipend depending on the subject, level of expertise, and time commitment. For more information, contact Jill Morgan (797-7001) jmorgan@cc.usu.edu.

Career Services – Donna Crow
Donna provided new Career Center notebooks so that every student who meets with an advisor can receive information on how to get help writing resumes, setting up interviews, and finding a career path. The Career Center is available for students and alumni who are seeking professional advice for obtaining a career. Donna asks that advisors refer all students, especially seniors, to the center. Employee recruitment deadlines will start at the end of this week, so make sure that students graduating in December 2002 and May 2003 talk to their career counselors.

-Events for Career Services

October 9, 2002 Professional and Graduate School Fair

March 5, 2003 Career Fair

Add/Drop Procedures – Cindy Moulton
Beginning Tuesday, September 17, 2002, a new form for Late Add/Drop procedures was introduced. Under the direction of the Provost and Registrar’s Office, students who want to drop classes after 60% percent of the semester is over must acquire an advisor’s signature. October 24, 2002 is the last day to drop classes with only a “W” showing up on the transcript. After this date, students will receive a “WF” on their transcript. If the student or teacher believes that a different grade has been earned, a Change of Grade form must be completed and turned into the registration office. When this takes place, the “W” will come before the letter grade, for example, “WB”.

Adding a late class will require the instructor’s signature, but not necessarily the advisor’s signature. Students who add a late class will be given a week to pay the coordinating tuition and fees. Once the class has been added or dropped the Registration Office will e-mail the student and notify them of the change. Some advisors have been seeing the old Add/Drop forms and they will still be accepted, with a teacher’s signature, until the new forms are completely integrated.

There has been some rearranging of assignments in the Registration Office. Heidi Beck is over Records, Graduation, and Degree-Audit. Cindy Moulton is over Scheduling and Registration.

Success Program – Heather Thomas
This will be the last year for the Freshman Success program. The students who are currently in the Success program will be able to finish the year in the program. Success classes are still being provided for students until May 2003. Heather Thomas is requiring that all Success students register for MHR 2160 for Spring Semester. This class counts for 1 credit and the students will be required to complete 30 hours of service with an organization/agency.

Repeating USU 1310 (Integrated Science) – John Mortensen
USU 1310 Integrated Science is no longer offered at Utah State University. Students who would like to repeat USU 1310 may do so by taking USU 1350 or 1360. However, the repeat is not automatic. Students must complete a Repeated Course Form through the Registrar’s Office.

Courses that Articulate to Upper-Division Courses – John Mortensen
If a student transfers to USU with a 2000-level class from a previous institution that articulates to a 3000-level course at USU, the course will count toward the student’s upper division credits. This also works the other way. If a student takes a 3000-level course that articulates to a 2000- level course at USU, the course will not automatically count toward upper division credit. However, an advisor may still choose to count the course toward the 40 credit upper-division requirement.

Supporting On Course and ATS Proposal – John Mortensen
John is asking that everyone support the On Course system. This program could really benefit our students as well as advisors. There is also a proposal to create a new position for a Transcript Evaluator in the Registrar’s Office. Hiring someone for this job would create an opportunity for every transfer student to have his or her transcript evaluated.

Rachel Lewis is working on creating major specific transfer sheets. She will be making drafts for each major based on articulation and the major requirement sheets and will contact departmental advisors with further information. It would help her a lot if each department could begin to put together their own specific transfer sheets.

In October, we will begin working on articulation for five more institutions. These institutions are Western Wyoming Community College, College of Southern Idaho, Idaho State University, Boise State University, and BYU-Hawaii.

Intent To Transfer – John Mortensen
A new form is being designed by Rachel Lewis to encourage transfer students to come to Utah State by incorporating them into the school before they actually attend classes. The Intent to Transfer form is filled out at the beginning of the student’s college career or when they decide they are going to transfer to USU. President Hall has already negotiated deals with CEU and Snow College to adopt the Intent to Transfer program. Students will fill out the form, send it to Admissions, and then have their information entered into SIS Plus. By doing this, students will be given the information needed to make contact with their USU academic advisor. The will also have an option of purchasing a student ID card for activities and athletics.

Online Advisor Evaluations & Advisor Lists – John Mortensen & Wade Oliver
An online form has been created that students can use to evaluate their advising sesions. Small cards will be made that can be given to the students after a visit with an advisor. The name of the advisor can be written on the cards to ensure the student evaluates the correct person. The evaluations will be done annoymously and be sent to the advisor’s e-mail. It is still undecided whether the supervisors of the advisors will see the evaluations. The evaluations can be found on the web at: www.usu.edu/ats/advisor-evaluation.

Graduation Guarantee Update – Wade Oliver
All of the information meetings for the Graduation Guarantee program have taken place with a fair turnout. The first contract was signed this week. Many people have not been eligible to sign up for the program due to the fact that they have not declared a major or their major was not involved. If a student wishes to declare a major, they need to speak with an advisor and then talk to Wade Oliver 7-3373. Students who are still interested, but did not make it to a meeting should contact Wade Oliver (797-1133 or wade.oliver@usu.edu).

NACADA Volunteers – Wade Oliver
Wade needs a few volunteers to staff a publications and awards table at the National NACADA conference next week. Volunteers should contact Wade or Katrina Green at greenka@slcc.edu .

Pathfinder Fairs – Lisa Hamblin
Housing is working with the different colleges to provide fairs that can help undeclared students chose a major. The Career Services and College of Education fair have already taken place. The dates for the remaining fairs are:

Sept 25, 3-6 pm College of Science

Oct 3, 3-6 pm College of Natural Resources

Oct 10, 3-6 pm College of HASS

Oct 17, 3-6 pm College of Agriculture

Nov 12, 3-5 pm College of Business

November TBA College of Engineering

Calendar

Sept. 29 – Oct. 2 NACADA National Conference – Salt Lake City

Oct. 10 Articulation Meeting (Main 119 at 3:00 p.m.)

Oct. 11-12 Peer Advisor Retreat

Oct. 17 Advising Coordinating Committee

Oct. 25 Transfer Bash


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