Controller’s Office

2400 Old Main Hill

Logan, UT 84322-2400

Telephone: (435) 797-1011

FAX: (435)797-1077

Department Heads/Business Managers/Department Property Administrators:

Effective immediately departments are no longer required to tag and track non-capital equipment (equipment with an original cost less than $5,000), including non-capital computers. The Equipment Management Office (EMO) will no longer automatically send out equipment tags or create an equipment record in the Banner Fixed Asset system for non-capital items unless requested to do so by the department.

If a department elects to continue tracking non-capital equipment or selected non-capital items, the EMO can assist them by providing USU inventory tags, maintaining a record of their equipment in the Banner Fixed Asset system, and providing customized reports. Please contact Equipment Management at 7-0918 if you would like assistance or find additional information at http://www.usu.edu/controller/equipinv/forms/TrackingNon.pdf.

There is no change in the tagging and tracking of capital equipment, (equipment with an original cost of $5,000 or greater). There is also no change in the tagging and tracking of titled and licensed vehicles, off-road all terrain vehicles or trailers (regardless of cost).

Extra care should be exercised regarding any equipment items such as computers, flash drives, copiers, I-pads, etc. that could contain sensitive, proprietary, or confidential information. Failure to safeguard this sensitive information could place the department and University at risk for financial loss and possible damage to the University’s reputation.

Please refer to Policy Number 558 at http://it.usu.edu/policies/htm/information-security for a full briefing on Information Security.

If you have any question about this change in procedure, please contact the EMO at the following:

Lee Alder 7-1999

Deb MeGill 7-1846

Laura Lake 7-0918

Sincerely,

Rick Allen

Controller