MEMBERSHIPS AND DUES PAYMENTS
Utah State University Policy 522 “Memberships and Dues” provides guidance as to when the payment of memberships and dues may be in the best interest of the University.
The policy addresses institutional or organizational (University) memberships and dues as well as individual memberships and dues. The President grants authority to Deans and Vice Presidents to approve, within their respective areas of responsibility, the payment of University or individual memberships or dues.
Forms have been created to show departmental compliance with the policy when University funds are used to pay for memberships and dues.
University or Individual Memberships and Dues
The Memberships or Dues Authorization Form should be completed and signed by the Dean or Vice President whenever institutional or organizational (University) memberships and dues are paid with University funds beginning May 10, 2010.
Methods of Payment
Authorized University memberships and dues may be paid for by the following methods:
- P-Card. The completed and signed original Authorization Form should be kept with the P-Card statement where the membership or dues transaction is reported. (Reallocate the charge to account code 714750, Membership Dues, if necessary.)
- Requisition. Use account code 714750, Membership Dues. The completed and signed original Authorization Form must be sent to Purchasing in order for the membership or dues to be paid. A copy of the form should be kept by the department.
- Reimbursement Check Request Form. Use account code 714750, Membership Dues. The completed and signed original Authorization Form must be attached to the Reimbursement Check Request Form along with an itemized receipt for processing by A/P. A copy of the form should be kept by the department.
- Travel Authorization. Use account code 714750, Membership Dues. The completed and signed original Authorization Form must be attached to the Travel Authorization along with an itemized receipt for processing by Travel. A copy of the form should be kept by the department.