STIPEND OR FELLOWSHIP

 

Although stipends and fellowships have different definitions, they are processed the same way by the University. In order for stipends or fellowships to be processed they must meet both criteria:

1. There is no requirement for the student to perform any services for the benefit of the University as a condition of receiving the payment AND
2. There is no requirement for any of the scholarship or fellowship to be used to pay for qualified educational expenses.

Stipend: A stipend is often given as a living allowance to students. The following are factors that indicate that a payment should be treated as a stipend:

* The student is not expected to provide any substantial "quid pro quo" in exchange for the stipend. There is no obligation to perform any assigned tasks or specific projects.
* The focus is on the experience to be gained by the student rather than on the performance of services that benefit the grantor.
* The recipient is not required to provide any deliverable other than progress reports to the University, or in certain cases, the sponsor.
* Recipients are not required to have performed past services or to agree to perform future services for the University as a condition of receiving the payment.

Fellowship: A fellowship is a prestigious award generally made to graduate students to aid him or her in the pursuit of research. Fellowships are based on future or continuing research activity. Fellowship recipients' activities may include:

* Engaging in research programs or participating in training to further his/her individual educational development.
* Conducting independent research and determining what research activities he/she will be conducting.
* Providing help to a professor or academic department provided that the activities are generally related to the recipient's progress rather than to the needs of the professor or academic department.

How to Process a Stipend or Fellowship:

The Stipend/Fellowship Check Request Form is used to make these types of payments to students.

Required information and documentation to process the check request:

  1. The name and A# of the student
  2. The home mailing address of the student.
  3. The name of the Stipend or Fellowship being awarded.
  4. A completed and signed Certification for Check Request Payments form.
  5. Use account code 761300.

Note: If a department has several stipend/fellowship payments from one index to multiple students, attach a page that lists the required information above and a Certification for Check Request Payments form for each different payment to the completed Check Request form. If the stipend or fellowship is identical for each student, attach just one Certification for Check Request Payments form.

(Click on the line below to link to form)
Stipend or Fellowship Check Request Form

 

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