CHECK REQUEST PROCEDURES

 

A check request form is used to pay for specific types of expenditures. Please remember that most goods and services should be purchased through the Requisition to Purchase Order system or by using a P-Card.

If you have a purchase to make and it does not fit any of the categories below, contact Purchasing Services at 797-1042.

Click on any of the categories below to access information and the correct form for your check request.

Moving Expenses paid to New Employees

Additional Travel Authorization Expenses

Royalty Payments

Payments to Research Participants

Payments to Performers, Referees, and Contest Judges

Payments to Students
      Stipend or Fellowship
      Student Prizes and Awards
      Payment for All Other

Refunds of Fees and Deposits

Awards

Honorariums

Foreign Visitor Honorariums

Reimbursements

 

*You must have Adobe Reader 8.0 or greater to access check request forms.

Required Signatures for Check Request Forms

Signatures are required from both the preparer of the form and the authorizer. The "authorizer" is the person who has primary responsibility for the index being charged for the expenditure. This person can be the department head or other authorized administrator, the business manager/officer, or the principal investigator.

The preparer of the check request and the authorizer cannot be the same person.

Payments to USU Employees

Payment for any service provided by an employee is considered additional compensation, with the exception of payment for Royalties (see Royalty Payments). This is true even if the service is not part of the employee's regular job duties. There is no "minimum amount" payment that is considered tax-free by the IRS. Payments to employees (with one exception*) are to be processed through the University's payroll system. Contact Human Resources Banner Hotline @ 7-1810 or HRBanner@usu.edu for instructions.

*Payments made to research participants will be processed the same regardless of employee status (see Payments to Research Participants). The withholding of payroll taxes for employees will happen after the fact and will be reflected in the employee's next paycheck. These payments are considered additional compensation and will be included in the employee's total income for the year.

 

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