CHECK REQUEST PROCEDURES
A check request form is used to pay for specific types of expenditures. Please remember that most goods and services should be purchased through the Requisition to Purchase Order system or by using a P-Card.
Check requests will normally be processed and paid within five business days after they have been received in Controllers. Please factor in this time requirement if you have a specific due date for a payment. Checks are only printed once a day, usually before 8 a.m. Exceptions include any check request that is unusual where additional information is required from the Department.
Note: If the payee named on the Check Request form has established direct deposit as their method of payment, funds will be electronically transferred to the payee's account. Otherwise, a check will be processed for this transaction.
If you have a purchase to make and it does not fit any of the categories below, contact Purchasing Services at 797-1042.
Click on any of the categories below to access information and the correct form for your check request.
Moving Expenses paid to New Employees
Additional Travel Authorization Expenses
Royalty Payments
Payments to Research Participants
Payments to Performers, Referees, and Contest Judges
Payments to USU Students
USU Student Stipend or Fellowship
USU Student Prizes and Awards
Payment for All Other USU Students
Refunds of Fees and Deposits
Awards
Honorariums
Foreign Visitor Honorariums
Reimbursements
Gift Cards
*You must have Adobe Reader 8.0 or greater to access check request forms.
Required Signatures for Check Request Forms
Signatures are required from both the preparer of the form and the authorizer. The "authorizer" is the person who has primary responsibility for the index being charged for the expenditure. This person can be the department head or other authorized administrator, the business manager/officer, or the principal investigator.
The preparer of the check request and the authorizer cannot be the same person.
Any person being paid on a check request form cannot sign as the authorizer. A supervisor or other authorized administrator signature is required.
Payments to USU Employees
Payment for any service provided by an employee is considered additional compensation, with the exception of payment for Royalties (see Royalty Payments). This is true even if the service is not part of the employee's regular job duties. There is no "minimum amount" payment that is considered tax-free by the IRS. Payments to employees (with one exception*) are to be processed through the University's payroll system. Contact Human Resources Banner Hotline @ 7-1810 or HRBanner@usu.edu for instructions.
*Payments made to research participants will be processed the same regardless of employee status (see Payments to Research Participants). The withholding of payroll taxes for employees will happen after the fact and will be reflected in the employee's next paycheck. These payments are considered additional compensation and will be included in the employee's total income for the year.