ACCOUNTS PAYABLE / TRAVEL
FREQUENTLY ASKED QUESTIONS


What are the Current Mileage Reimbursement Rates?

As of July 1, 2007, mileage reimbursement for a private vehicle is  $0.485 per mile (with exceptions) See complete details.

How Can a Traveler Prepay Registration or the First Nights Lodging?

Obtain a Diners/MasterCard Corporate Travel Card, personal credit card, online requisition, or a check request to pay for registration or the first nights lodging.

How do I apply for a Diner's Club Card?

Verify that the requirements are met and fill out the forms here: Diners/MasterCard Corporate Travel Card.

Does the University have car rental agreements with any car rental agencies?

Yes.  A current listing and information concerning rental cars and the corporate numbers to use are available here: Rental Vehicle.

Where can departments get Travel Authorizations ?

TAs can be obtained by calling Central Distribution (797-1875).

Do I need to send my Travel Authorization to the Travel Office if it is for Motor Pool charges only?

No.  Submit the yellow copy of the TA to Motor Pool and keep the original TA in the department for reference.

Does the department need to send the TA to the Travel Office before the traveler returns from the trip?

Yes, if airfare has been charged to the University, the TA must be submitted within 14 days after the airfare was booked.
No, if the traveler is traveling in-state, AND no airfare was charged to the TA, then the TA can be sent to the Travel Office for finalization after the traveler's return.   NOTE:  Individual departments may have specific guidelines concerning completing TAs and obtaining approval within their department for in-state TAs mentioned above.

Are USU departments required to use the state contracted airfare rates?

The determination of what airfare rates to use is left up to each individual department. USU departments may or may not benefit by using the state contracted rates.  Some factors which would affect their decision are the dates of travel and the city pairs used.

 

 

 

 

 

 

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