ACCOUNTS PAYABLE / TRAVEL FORMS

 

Cash Reimbursement Form

This form is for requesting reimbursement for cash purchases of $50 or less

Check Request Forms

Check Request Forms are exceptions to the general purchasing rules

Diners/Corporate Travel Card

Information and application form to request a Diners Corporate Travel Card

FNIS - Windstar Foreign National Information System

Foreign National Information System

Foreign Status Form, Certificate of W-8BEN

Certificate of foreign status of beneficial owner for United States tax withholding

Foreign Visitor Information Form

All foreign visitors receiving funds from the University should complete and submit the Foreign Visitor Information Form

Lost Travel Authorization Form

Use this form to request an additional travel reimbursement

Meals and Entertainment Form

The Meals & Entertainment Form is for occasions when extending hospitality through meals and entertainment. Review the University’s Meals and Entertainment policy, number 516 for specific policies and procedures

Travel Department Missing Receipt Form

To be completed as documentation only if the itemized receipt is not attainable for a transaction made while traveling on university business

Mileage Reimbursement Form

Complete with the pre-trip Travel Authorization form for reimbursement of personal mileage while conducting University business

Non-Payroll Direct Deposit Form

Use the Direct Deposit Form to have non-payroll payments (i.e. travel, reimbursements, student refunds) made electronically via direct deposit

On Campus Expenditure Form

This form is for selling or buying services or supplies between University departments

Request for Taxpayer Identification Number and Certification (W9)

Request for Taxpayer Identification Number and Certification

Student Travel Cash Advance Form

The ONLY Cash Advances available through the Travel Department are for students

Summary of Actual Travel Costs

Complete and attach to the post-trip Travel Authorization form when requesting lodging/meal reimbursements

Travel Authorization Instructions or go directly to the TA Form

Complete a Travel Authorization (TA) form when traveling on University business

Travel Card

The Travel Card is a type of P-Card that can be issued to University departments for the purpose of making authorized travel-related purchases on the University’s behalf

Travel Management System (requires password)

Complete and attach to the post-trip Travel Authorization form when requesting lodging/meal reimbursements

 

 

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