PAYROLL FORMS
Submit all forms to the Payroll Office, Old Main Room 26, UMC 2400
For protection from fraud please include your Banner A number on all forms
Cell Phone Communication Allowance Form
Under the University Cell Phone policy, a communication allowance may be approved by your department head, dean or vice president. If approved, submit this form to establish the allowance
Form W-4 Employee’s Withholding Allowance Certificate
Complete Form W-4 to change Federal and State Tax withholdings (Please include your Banner A number)
Payroll Name or Address Change - Direct Deposit Sign Up
Complete the name or address section of the form to update personal information. Fill out the direct deposit section of the form to establish or change where payroll will be deposited electronically
Pay Card Application
To save money and be more efficient Utah State University Payroll Office is replacing paper checks with a Pay Card. A pay card can be used as an alternative to traditional direct deposit for individuals without pre-existing bank accounts. By electing to use the paycard, you receive your net pay in a secure account that is set up and maintained by Wells Fargo Bank. This account is linked to the pay card, and can be used like a debit or credit card.
Direct Deposit / Pay Card Waiver
In rare circumstances an employee who is not able to have a bank account or apply for a pay card would have to fill out Direct Deposit /Pay Card Waiver Form to receive a paper check. This form needs to be approved by department and submitted for approval to Controller's Office Payroll. Keep in mind that filled out Direct Deposit /Pay Card Waiver Form does not guarantee issuance of a paper check. Approval of the waiver will be dealt with on a case by case basis.
Lost or Stolen Paycheck
If you have a lost or stolen paycheck you will need to complete a STOP PAYMENT FORM (not available online). Sign up for direct deposit and complete the Stop Payment Form (available in Payroll Office) if you have not received your paycheck. To allow for mail delays, 5 business days are required before reissuing a new check. Reissued checks will be ready for pickup after two business days upon receiving completed form. Unless otherwise specified, reissued checks may be picked up in the Payroll Office. A $15 fee will be deducted from the next payroll check to cover stop payment fees that will be incurred by the University
Time Cards Printable OR Time Cards Fillable
Standard time cards for hourly employees are also available from Central Distribution (797-1875)
Foreign Status Form, Certificate of W-8BEN
Certificate of foreign status of beneficial owner for United States tax withholding
Foreign Visitor Information Form
All foreign visitors receiving funds from the University should complete and submit the Foreign Visitor Information Form
Moving Expenses/Relocation Assistance IRS Pub.521/Form 3903
It may be possible to deduct moving expenses. This link provides information.
Request for Supplemental Payment of Wages Earned
Wages and salaries that have been earned in a prior pay period, but not yet paid to the employee due to departmental or administrative error