PAYROLL POLICIES AND PROCEDURES
Cell Phone Allowances
Cell phone allowances for hourly employees are processed by departments using the PHATIME screen in Banner when semi-monthly payroll is processed.
Direct Deposit
Direct deposit now can be updated on line. Click to view instructions. In addition to online sign up or update, employees can submit Direct Deposit Form to Payroll Office directly in order to make a change. The Direct Deposit Form can be submitted by mail: Payroll 2400 Old Main Hill Logan, UT 84322-2400, by e-mail (scanned copy with signature) nick.edvarchuk@usu.edu, or by fax 435-797-1077 Attn: Nick Edvarchuk.
Pay Card
To save money and be more efficient Utah State University Payroll Office is replacing paper checks with a Pay Card. A pay card can be used as an alternative to traditional direct deposit for individuals without pre-existing bank accounts. By electing to use the paycard, you receive your net pay in a secure account that is set up and maintained by Wells Fargo Bank. This account is linked to the pay card, and can be used like a debit or credit card. For more information how to sign up and more on pay card please click here.
Direct Deposit/Pay Card Waiver
In rare circumstances an employee who is not able to have a bank account or apply for a pay card would have to fill out Direct Deposit /Pay Card Waiver Form to receive a paper check. This form needs to be approved by department and submitted for approval to Controller's Office Payroll. Keep in mind that filled out Direct Deposit /Pay Card Waiver Form does not guarantee issuance of a paper check. Approval of the waiver will be dealt with on a case by case basis.
Online Paystub
Paystubs are available online. To view your paystub, login to Self Service Banner. Click to view instructions
Changing Payroll Address
Address changes can be made online using Self Service Banner (update the MA mail code) or complete and submit a Change of Address Form to the Payroll Office. All information from the Payroll Office is addressed to the (MA) mail code
Gifts & Awards
Guidelines regarding the value and type of gifts and awards that may be given to employees and the characteristics that make the gifts and awards taxable or non-taxable
Independent Contractor vs. Employee
To provide consistency in complying with governmental regulations for proper classification and reporting of payments made to employees and independent contractors
Name Changes/Corrections
The name in the payroll system must be identical to the name printed on your social security card. Complete the name change portion of the form and bring the form and your social security card to the Payroll Office for verification
Payday Schedule
Salary employees (SA) and Grad assistants (GA) are paid the first business day of the month. Hourly employees (HX) are paid the 10th and 25th of every month. If the pay date is on a weekend or holiday the actual payday will be the following business day
Payroll Date Cutoffs
Payroll deadlines
Relocation Assistance
Reimbursement of eligible moving expenses may be offered to prospective employees
when the hiring department believes such an offer is a critical factor in securing a highly
qualified applicant for a faculty or administrative position
Supplemental Wages & Salary
Wages and salaries that have been earned in a prior pay period, but not yet paid to the employee due to departmental or administrative error