SPONSORED PROGRAMS ACCOUNTING FORMS
Volunteer Effort Certification Form
Many grants require cost sharing. The value of volunteer services may be considered as part of that cost sharing commitment. Please fill out this form as it relates to activities performed by a volunteer to assist in the work associated with a specific grant
Cell Phone Communication Allowance Form
Under the University Cell Phone policy, a communication allowance may be approved by your department head, dean or vice president. If approved, submit this form to establish the allowance
Nonpayment on Sponsored Awards
This form is to determine whether work on a project should continue or be terminated when payments are not received
Journal Entry Request
This form is to transfer expenses and/or revenues among indexes
New Account/Index Request
This form is to request a new index for cost sharing/matching and Facilities & Administrative/overhead funds
Reallocation Transaction
Complete the Reallocation Transaction form to reallocate salary or wage expense to a new index
Banner Finance Access Request Form
To obtain access to Banner Finance, submit the Banner Finance Access Request Form after completing Banner Training and obtaining signatures (trainer & supervisor)
Banner Finance Organization Security Request Form
To access indexes in Banner and view Eprint reports, complete and submit the security request form
Cost Transfer Justification Form
If a transfer is made more than 90 days after the original transaction or 60 days after the end date of the project, this form needs to accompany the journal voucher
Check Request Forms
Check Request Forms are exceptions to the general purchasing rules
Fixed Price Certification Form
Fixed Price Certification Forms certify that all project objectives have been successfully completed and all appropriate direct costs have been charged to the project. More information can be found in the Fixed Price Residual Procedure
Meals and Entertainment Form
The Meals & Entertainment Form is for occasions when extending hospitality through meals and entertainment. Review the University’s Meals and Entertainment policy, number 516 for specific policies and procedures
Mileage Reimbursement Form
Complete with the pre-trip Travel Authorization form for reimbursement of personal mileage while conducting University business
Non-Payroll Direct Deposit Form
Use the Direct Deposit Form to have non-payroll payments (i.e. travel, reimbursements, student refunds) made electronically via direct deposit
On Campus Expenditure Form
This form is for selling or buying services or supplies between University departments
Summary of Actual Travel Costs
Complete and attach to the post-trip Travel Authorization form when requesting lodging/meal reimbursements
Travel Authorization Form (not available online)
Complete a Travel Authorization (TA) form when traveling on University business. Departments may request TAs by calling Central Distribution (797-1875)