Grants Automatically Adjust During the First Three Weeks of Fall and Spring Semesters.
Grants are disbursed according to your enrollment status. For example, a full-time student generally receives twice as much as a half-time student. Your grant is based on the credits that will appear on your transcript, which are the classes you are registered for on the last day to add classes which corresponds to the third week of the official fall or spring semester timeframes.
During the first three weeks of fall and spring semester:
- Adding courses may result in the increase of your grant(s) depending on the number of credits you add.
- Dropping courses may require immediate repayment of a portion of your grant(s) depending on the number of credits you drop.
Please note the following issues:
- Grants cannot be applied to any open term classes added after the third week of the official fall or spring semester.
- Grants cannot pay for classes in the second 7-week session if they added after the third week of the semester.
- Students who drop a class in the second 7-week session before it begins and then add another classes for the second 7-week session, will lose the grant for the class they dropped and not receive a grant for any class they added after the third week of the semester.
- The option for verifying participation is not available during the refund period for that class or, where dropping a class will not result in a W grade on the transcript. Also, a student cannot document participation for classes that has not officially begun; for example, if you drop a second 7-week session course during the first seven weeks of the semester, you cannot document that you participated academically in that course.
- Federal regulations allow students to receive aid for only one repeat of a previously passed class. This does not prevent you from taking a class as many times as you need. However, when you register, Banner will disregard any such repeated classes when awarding and disbursing aid. More Information about repeated courses
- Students who have received the equivalent of 12 or more full-time semesters of Pell grant will no longer be eligible for federal grant funding after July 2012. Some Pell grant awards may be reduced or cancelled later on as we receive updates from the U.S. Department of Education.
There is an exception to this policy during summer term due to the multiple number of summer sessions and workshops. During summer term, Pell grants will increase or decrease based on enrollment until the last day to add of the final session.
Frequently Asked Questions:
Q. What grants are affected?
All federal grants (Pell, SEOG). Pell grants usually require at least one credit to disburse. SEOG grants require at least 6 credits. Dropping below 6 credits will require immediate repayment of your SEOG grant.
Q. What is full-time, 3/4-time, 1/2-time, less-than-1/2-time?
Full-time is 12 or more credits;
3/4-time is 9-11 credits;
1/2-time is 6-8 credits.
Less-than-1/2-time is 1-5 credits.
Please note that some grants do not have a less than full-time amount and will not pay if you are not registered for 12 eligible credits.
Q. If I drop classes during the first three weeks of the semester (refund period,) will I owe money back?
Yes. If your enrollment status drops (for example, from full-time to three-quarter time) after we have disbursed your grant to you, some (or all) of your grant may be reduced. You will have to pay part (or all) of your grant back to USU. Please note if you drop classes before they officially start (for example: classes in the second 7-week session) you will also have have to pay part (or all) of your grant back. In some cases, a tuition refund may be used to repay the grant.
Q. What happens if I add classes to make up for the ones I drop?
If you add classes during the first three weeks of the semester (refund period) to make up for the ones your drop, you will not have to repay the grant. You must do this before the end of the third week of the semester.
Q. When will I have to pay the grant back?
Repayments will be due immediately. You should see a charge on your MyUSU account. You may be prevented from registering, getting a transcript, or graduating until you repay.
Q. Will grants increase as well as decrease?
Yes. For example, if you start the semester at half-time and add enough credits during the first three weeks to be full-time, your grant will increase to a full-time grant automatically. You should see the new amount on your account the following day. Please note, grants will not pay for classes in the second 7-week session if they added after the third week of the semester.
Q. What if I add classes after the third week?
Grants will not pay for any classes added after the first three weeks of the term. Grants are only adjusted for the first three weeks of the semester. After that, your grant will no longer adjust up. If you register for a class or classes after the third week of the semester, you will not receive additional grant. However, if you withdraw from a class, the grant will be adjusted down until you document academic participation in that course.
Q. You mean, "late adds" won't help?
That's right. Federal regulations won't allow a "late add" to count. You must be registered in class before the end of the third week of the term. Please note, grants will not pay for classes in the second 7-week session if they added after the third week of the semester.
Q. What if I withdraw from classes (W Grade) after the third week?
If you withdraw from a class, your grant may be reduced causing you to owe a balance on your account until you document academic participation in that course with our office. If you document academic participation, the grant can be reinstated. However, you will still receive a W for courses you drop after the last day to add and this may affect your Satisfactory Academic Progress and result in future ineligibility for aid. Please note: classes dropped during their refund period do not receive a W grade on a student's transcript and cannot be reinstated by documenting participation.
Q. What happens if I drop all of my classes?
Students who completely withdraw from the University during the course of a semester are required all of their financial aid if they cannot document participation in their courses. If they can document academic participation, they must still return a percentage of their Federal Student Financial Aid to USU . All types of Federal Financial Aid are included in the repayment, including: Pell Grants, Supplemental Grants, Perkins Loans, and Direct Loans. Full policy