Electronic Dossier Information
As of the 2015-2016 academic year, Utah State University will use an electronic dossier (“e-dossier”) process for review of faculty for promotion and tenure as well as the third year review of probationary tenure-track faculty. The e-dossier was designed to be user-friendly and efficient both for the faculty member who builds the dossier and the reviewers of the dossier (advisory committee members, department heads, deans, etc.). The Utah State e-dossier is housed on the Equella platform and modeled after the electronic promotion and tenure process used at the University of Utah. It is a cloud based system that has high security, flexibility, and longevity.
Below are several resources to help you learn more about the USU e-dossier system.
- Access the e-Dossier System: https://dossier.usu.edu/
- For Campus Community: e-Dossier FAQs
- For Candidates: e-Dossier Training Video
- For Candidates: Training Manual
- For Candidates: Guide for Uploading Materials
- For CDAs: Training Manual
- For CDAs: Quick Steps for Dossier Setup
- For CDAs: Quick Steps for the Moderation Process
- For CDAs: Quick Steps for Adding External Peer Review Letters
- For Reviewers: How to View a Dossier
College Dossier Administrators:
As USU’s e-dossier system is managed at the local level, each academic unit has designated college dossier administrators (CDAs) who have undergone thorough training in the e-dossier system. They will be the primary contact for the use of e-dossiers within their unit. Any faculty member needing to create an e-dossier account should contact their CDA. Likewise, dossier reviewers at all levels should do the same. Below is a list of the CDAs at USU by unit. Other questions about e-dossiers should be directed to Lauren Skousen (firstname.lastname@example.org; (435) 797-1166) or Neal Legler, Center of Innovative Design and Instruction (email@example.com; (435) 797-1903).
College of Agriculture and Applied Sciences and University Extension
Tammy Firth: firstname.lastname@example.org; (435) 797-2201
Jon M. Huntsman School of Business
Robin Wheelwright: email@example.com; (435) 797-0887
Emma Eccles Jones College of Education and Human Services
Shannon Johnson: firstname.lastname@example.org; (435) 797-1470
Shelley Lindauer: email@example.com; (435) 797-1532
Amy Wilberg: firstname.lastname@example.org; (435) 797-5831
College of Engineering
Melanie Ivans: email@example.com; (435) 797-2021
College of Humanities and Social Sciences
Natalie Archibald Smoot: firstname.lastname@example.org; (435) 797-2796
S.J. & Jessie E. Quinney College of Natural Resources
Traci Hillyard: email@example.com; (435) 797-2452
Trina Shelton: firstname.lastname@example.org; (435) 797-2631
Please note that all Regional and Eastern faculty should contact the CDA of the academic college they are housed in.