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P-Card Forms

MISCELLANEOUS FORMS


As June 30, 2006, the Advance Payment form is no longer required.

It is the responsibility of each University employee to protect the interests of the University in its’ dealings with customers, suppliers and other University employees.  Any employee should avoid those situations which present, or appear to present, a conflict between her/his personal interests and the interests of the University.

While it is impossible to list every situation where a conflict of interest may arise, the following indicate the most likely scenarios:

  • An employee, a member of her/his immediate family, or a trust in which the employee has direct or indirect financial interest, is a supplier or customer of the University.
  • An employee conducts business, on behalf of the University, with any business in which she or he or a relative has a financial interest.
  • An employee, members of her/his immediate family, or a trust in which the employee has a financial interest accepts gifts or entertainment from an actual or potential supplier to the University.
  • An employee uses information obtained in the course of employment for personal or family financial gain.
  • No employee with the responsibility of requesting, approving or issuing orders, contracts or commitments for materials that may be furnished to the University shall hold an interest in any supplier of those goods or services.
  • No employee with the responsibility of requesting, approving or issuing orders, contracts or commitments for materials that may be furnished to the University shall enter into any commitment with a business that is owned or operated by a relative of that employee, without prior disclosure of said relationship.

The Directors of Purchasing Services, Sponsored Programs, and the University Controller, known as the Conflict of Interest Committee (CIC), will review situations where a conflict of interest may exist.

EMPLOYEE vs INDEPENDENT CONTRACTOR

Before hiring anyone as an Independent Contractor or Consultant please review the “20-Factor Common Law Test for Classifying an Individual Employee or Independent Contractor”.  This document will assist you in determining whether or not the person you wish to contract with should be considered to be a University employee.

SOLE SOURCE PURCHASES

Utah State University abides by Section R33-3-401 of the Utah Administrative Code covering sole source purchases. A contract may be awarded for a supply, service, or construction item without competition when under the rules and regulations the Director of Purchasing Services, or his designee, determine in writing that there is only one source. Contact the buyer for the commodities in question and for assistance in determining whether or not your requested goods or services qualify for sole source classification.  If so, a Sole Source Request sheet must be completed and forwarded to Purchasing Services with the requisition.