Purchasing Rules and Regulations
TABLE OF CONTENTS
SECTION 1: INTRODUCTION
SECTION II: GENERAL INFORMATION
- 2.1000 Jurisdictions and Authority
- 2.2000 General Office Information
- 2.3000 Law of Agency
- 2.4000 Delegation of Authority by Purchasing Director
- 2.5000 USU not bound by inquiries
- 2.6000 Exclusion of Purchases for Personal Use
- 2.7000 Purchasing from Employees prohibited unless disclosed
- 2.7100 Disclosure forms available
- 2.8000 Tax Identification Numbers
SECTION III: REQUISITIONS
- 3.1000 Procedures
- 3.2000 Submission of Requisitions
- 3.3000 Sole Source Procurement
- 3.4000 Emergency Procurement
- 3.5000 Open (Standing) Orders
SECTION IV: MISCELLANEOUS
- 4.1000 Capital Expenses
- 4.2000 Capital Equipment Inventory
- 4.3000 Current Expense
- 4.4000 Advance Payments
- 4.5000 Leases and Rentals
- 4.5100 Required Information
- 4.6000 Monetary Awards to USU Employees
- 4.7000 Gifts and Gift Certificates to any USU Employee
- 4.8000 Reimbursements to USU Employees
- 4.9000 GRAMA II Requests
- 4.1100 Purchases of Alcohol Beverages
- 4.1200 Shipping or Returning Merchandise
- 4.1300 Materials Damaged in Shipping
- 4.1400 Shipping Claims
- 4.1500 Flowers and Plants
- 4.1600 Departmental Appreciation Events
- 4.1700 Retirement/Separation Functions
- 4.1800 Holiday Cards and Decorations
- 4.1900 Retreats and Workshops / Meals and Entertainment
- 4.2100 Printing
- 4.2200 Radioactive Isotopes
- 4.2300 Laboratory Animals
- 4.2400 Toxins
- 4.2500 Servicing of Balances
- 4.2600 Construction Projects
- 4.2700 Lease and/or Purchase of Vehicles
- 4.2800 Copy Machines
- 4.2900 Tax Exemption Verification
- 4.3100 Credit Report Requests
SECTION V: BUILDING CONSTRUCTION
- 5.1000 Construction over $50,000
- 5.2000 Construction over $100,000
- 5.3000 Architectural and Engineering Services
- 5.4000 Facilities Modification Procedures
- 5.5000 Authorization
- 5.6000 Design
- 5.7000 Construction and Final Inspection
- 5.8000 Bonds
SECTION VI: BIDDING REQUIREMENTS
- 6.1000 Statewide Contracts
- 6.2000 Required Bidding Based on Dollar Levels
- 6.3000 Splitting of Requirements Forbidden
- 6.4000 Bid Requirements
- 6.5000 Content of Bid
- 6.6000 Bidding Time
- 6.7000 Bidder Submissions
- 6.8000 Public Opening
- 6.9000 Right to Reject
- 6.1100 Advertising for Bids
- 6.1200 Award
- 6.1300 Multi-Step Bid Process
- 6.1400 Competitive Sealed Proposals
SECTION VII: PURCHASE ORDERS
- 7.1000 Issuance of Purchase Orders
- 7.2000 Change Orders
- 7.3000 Purchase Order Termination
- 7.4000 Invoices over $5000
- 7.5000 Phone Orders
- 7.6000 Purchase Order Number Required
- 7.7000 Contracts
- 7.8000 Nonappropriation of Funds
SECTION VIII: PURCHASING CARD
SECTION IX: FEDERAL PROCUREMENT
- 9.1000 Procedures
- 9.1010 Advanced Procurement Planning
- 9.1020 Specific Terms and Conditions
- 9.1030 Small and Disadvantaged Firms
- 9.1040 Approval Required
- 9.1050 Restrictions
- 9.1060 Sole Source/Emergency purchases
- 9.1070 Availability of Existing Capital Equipment
SECTION X: ETHICS CONFLICT OF INTEREST/ANTI-KICKBACK
- 10.1000 Code of Ethics
- 10.2000 Accepting Gifts or Loans
- 10.3000 Conflict of Interest Policy Statement
- 10.3100 Definitions
- 10.3200 Employee Responsibility
- 10.3300 Declaration of Conflict of Interest
- 10.3400 Employee Payments
- 10.4000 Anti-Kickback
- 10.4100 Procedures Definitions
- 10.4200 Law Prohibits
- 10.4300 Violations
In this section
- Purchasing Home
- About Us
- Purchasing Card
("P" Card) - Purchasing Rules & Regulations
- Program for Control Select Agents & Toxins
- Requisitions
- Bidding
- State & University Contracts
- Request For Proposals (RFP'S)
- Forms
- Shipping Information / Returns
- Training & Information
- FAQ
- Contract Form & Attachments