Forms & Instructions

Submission of any form is contingent upon student verification (Picture ID). If the form is presented by someone other than the student, a completed Release of Information form should accompany the 3rd Party's request (a signature verification of the student's record may be required).

If you are unsure which form to use, please scroll down and look at the various explanations listed for each form. Many of these forms may be used in conjunction with your personal visit to the Registrar's Office. Remember that the student is ultimately responsible for all information concerning his or her records. Take the time to verify and assure that your academic history is correct. Many processes are time-sensitive. Please plan accordingly.

The Registrar's Office Staff tries to keep forms current and reserves the right to request a student to complete the most current form in person.


The following forms can be downloaded and printed out using Adobe Acrobat Reader. Submit the completed form in person at the center front desk of the Registrar's Office, TSC 246 or mail the complete form to:

USU Registrar's Office
1600 Old Main Hill
Logan, UT 84322-1600
FAX NUMBER: 435.797.1110 (for form that may be faxed)

Registration

Records

Transfer Articulations

Graduation

Registration Forms Explained

Transfer Credit Recommendation
This form is intended for use by students who have been formally admitted to USU. Students who have not been admitted should contact the USU Admissions Office.

Add/Drop Form
Used to get the instructor's signature when the class is full, if after the 5th day of the term, or if seeking to audit the course.

Complete Withdrawal / Leave of Absence
Used to initiate a Complete Withdrawal and/or a Leave of Absence from the University. The result is that all courses will be dropped (if prior to the 30th day of classes), or a grade of "W" will appear on the transcript if after the 30th day of classes.
More Information

Course Authorization
Used by the student to obtain authorization to register for a course when the computer system does not recognize that he or she has met the necessary requirements (prerequisites, corequisites, min GPA, etc.). Take this form to the department or college over the course for authorization.

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Pass/D+, D, F
Used when the Pass/D+, D, F option is desired for a particular class. Only a limited amount of classes may have this option and count for graduation. See the information on the form for more detail.

Petition for Late Add - Undergraduate>
Used to petition for late registration of undergraduate classes after the posted Last Day to Add classes deadline. - Undergraduates Only.

Petition for Late Add - Graduates
Used to petition for late registration of graduate classes after the posted Last Day to Add classes deadline. - Graduate Students Only.

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Petition for Late Drop
Used to petition for late drop of classes after the posted Last Day to Drop classes deadline.

Petition To Waive Surcharge
Used to petition to waive the surcharge from taking credit hours determined to be in excess of the degree program requirements. More Information

Request for Refund
Used to request a refund of tuition or fees because of circumstances beyond the control of the student.

Tuition Installment Plan (TIP)
This option has replaced the previously used Deferred Fee Note Option (DFN). Please come to the Registrar's Office for more information. Please print off these forms and complete the information as directed on the form. Please note that all signatures must be signed in front of a Registrar's Office representative.

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Records Forms Explained

Privacy Hold Form
Used to place or release a Privacy Hold on student records. Picture ID is required to make changes. Privacy Holds may be removed by visiting the Registrar's Office, TSC 246, in person. See Privacy Holds for more detailed information.

Change of Information
Used to change a student's address, name, and SSN in the student information system. The address can also be changed using ACCESS. Note that documentation must also be included to show name change or SSN change (e.g., marriage license, drivers license, SSN card, etc.).

Official Transcript Request Form
Used to request official transcript(s) for student pickup or to have official transcript(s) sent to specified destinations. Fee payment and student signature are required for processing.

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Petition for Academic Record Adjustment
Used for adjustments to a student's record in a prior term.

Petition for Academic Adjustment - Academic Renewal
Used to adjust a student's previous academic record. See page 41 of 2007-2009 General Catalog for requirements.

Record of Special Examination
Used to take a special examination to meet a course's requirements on a student's records.

Release of Student Information
Used by student to authorize release of information to a third party, or by parents/guardian of a dependent student.

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Request for Verification Form
Used to verify a student's enrollment, attendance, degrees, credit hours taken, etc., for insurance or other purposes.

Unofficial Transcript Request
ONLY AVAILABLE ONLINE! A copy of a student's Unofficial Transcript is available for download from the Web. Login Here to get your Unofficial Transcript and print it out.

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Graduation Forms Explained

Diploma Replacement
Used to order a Replacement Diploma for Utah State University students who have lost their Diploma or want an additional Diploma.

Supplement to the Application For Candidacy for Graduation
Used to change the courses listed on an already approved and processed Application for Candidacy for Graduation.

Split Form
Used to request permission to take Second Bachelor?s or Graduate Degree courses, while within 30 credit hours of completing the First Bachelor?s Degree. Student is already matriculated in the Second Bachelor?s or Graduate Degree.

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Do you have any other questions concerning these forms?
If so, please send us an e-mail.

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