Rental Vehicle
Rented Automobile Coverage
The State of Utah periodically contracts with certain car rental agencies to provide cars at rates that include liability coverage for damage to rented vehicles as well as damages and injuries of third parties.
These negotiated coverages are not in force unless the Contract Number is identified and the pre-negotiated rates are paid. Payment of discount or special rates nullifies the insurance coverage contract.
To assure that this coverage is in effect, the applicable state contract numbers must be identified to the rental agency at the time the rental agreement is initiated and the negotiated contract rates must be applied. Payment of any daily rate other than the negotiated contract rate nullifies the liability coverage.
There is a $10,000 deductible in liability coverage for use of any non-contracted rental agency's vehicle unless it can be verified that a reasonable attempt was made to use the state contracts but no automobile was available either:
- at the time; or
- at the place, or
- of the type needed.
Under these conditions, the rental vehicle will be covered by the State Risk Management policy with a $500 deductible for damage to the rental vehicle. If these conditions are not met, but use of a non-contracted agency vehicle is still desirable, the liability and damage insurance offered by such agency should be procured.
See "What you need to know about insurance before reaching the rental car counter" from the state of Utah for additional rental information
Rented Automobile Contracts and Insurance
The State of Utah periodically contracts with certain car rental agencies to provide cars at rates that include liability coverage for damage to rented vehicles as well as damages and injuries of third parties.
The USU corporate contract numbers are: (Click on "Company Name" to see the rates/terms.)
| Agency | Contract Originator | Contract Number |
|---|---|---|
| Budget | State of Utah | T155600 |
| Avis (Only good at participating locations in the lower 48 states.) | USU (See Excluded AVIS Locations) | B782500 ** (If Avis is used at excluded location, insurance must be purchased at the counter) |
| Enterprise | State of Utah | NA47008 If asked for a password in online bookings, use "sta" |
**$500 Deductible applies to all Avis rental losses.
Contact USU Travel for more information
These negotiated coverage's are not in force unless the Contract Number is identified and the pre-negotiated rates are paid. These contracts are generally only valid in the 50 states and the District of Columbia. When traveling outside the contract area, you should purchase insurance from the rental car company. Payment of discount or special rates nullifies the insurance coverage contract.
To assure that this coverage is in effect, the applicable state contract numbers must be identified to the rental agency at the time the rental agreement is initiated and the negotiated contract rates must be applied. Payment of any daily rate other than the negotiated contract rate nullifies the liability coverage.
When using the Avis contract number make sure the site is a participating site. If it is not, you should purchase the additional insurance coverages or choose from the State of Utah contracts.
State Risk Management Insurance Coverage
There is a $10,000 deductible in liability coverage for use of any non-contracted rental agency's vehicle unless it can be documented that a reasonable attempt was made to use the state contracts but no automobile was available either:
- at the time; or
- at the place, or
- of the type needed
Under these conditions, the rental vehicle will be covered by the State Risk Management policy with a $500 deductible for damage to the rental vehicle. If these conditions are not met, but use of a non-contracted agency vehicle is still desirable, the liability and damage insurance offered by such agency should be purchased.
For more information contact
USU Travel Office, 797-1011
controller.usu.edu/travel/travel.html
or
Risk Management Services
1445 Old Main Hill
Utah State University
Logan, UT 84322-1445
(435) 797-1844
FAX (435) 797-1825