Leave of Absence & Deferment
Frequently Asked Questions
If your plans change and you need to extend your request, you can either contact our office or submit another request at www.usu.edu/loa
If your plans change and you need to shorten your request, you can either contact our office or submit another request at www.usu.edu/loa
Students are only allowed to take up to three semesters for a Leave of Absence request We allow students to defer their admission up to three times. However, restrictions apply for those requesting more than 1 ½ years for deferment. You will be notified if your deferment request is approved or otherwise. For students that are going on a mission, have been called to active duty or training through the military, or those with extenuating circumstances, we allow for a longer leave period.
If you want to reject your admission to Utah State, you can go to www.usu.edu/loa and indicate that you are declining your offer of admission from Utah State.
Scholarships from Utah State will be put on hold when a Leave of Absence or Deferment request is submitted. If the scholarship is from a specific USU department, regents, or other private donors and organizations, the donors must be contacted directly in order to place the scholarship on hold during your leave.
Requests typically take 2-5 business days to be processed. If you do not hear back from the university regarding your request please email email@example.com to find out the status of your request.
If you submitted your request before the first 20% of the semester, or the first 15 days of classes, you will be eligible for a tuition refund. If your request is submitted after the 20% deadline you will not receive a refund of tuition and you will receive “W”s on your transcript for that semester.
There is no deadline for submitting a request, however there are deadlines concerning tuition refunds, class grades, and transcript notes that are taken into consideration while processing student’s requests.
If you decide that you would like to completely withdraw from the university, you can submit a request at www.usu.edu/loa and indicate that you do not plan on returning.
If you are going into the military, including training or active duty, you will be permitted to take a Leave of Absence that exceeds the usual three semesters. However, copies of your active duty orders will be required.
If you are going on a mission, the university allows for an extended period of time. For male missionaries, the university allows up to 2 ½ years or leave. For female missionaries, the university allows up to 2 years of leave.
This request will not put student loans on hold. In order to defer payments to your student loans during your leave, you will need to contact the loan service provider directly. The contact information can be found at nslds.ed.gov UNLESS you have a Perkins Loan. Contact Justin Gereau at (435)-797-1057 to place a hold on this specific loan.
Federal grants cannot be placed on hold as they are awarded on a yearly basis. You can apply for federal grants again prior to your return from a leave of absence. The time you should apply is dependent upon when you will be returning to USU. The application for financial aid begins in January for the following academic year, and must be applied for annually. The free online application can be found at fafsa.ed.gov
When I am working on my request, how do I know if I am a newly admitted, returning, or current student?
A Newly Admitted student is a student that has never attended Utah State before, but has received an offer of admission.
A Returning Student is a student that has previously attended Utah State, has been withdrawn, and has re-applied to continue their education.
A Current Student has an active student status and is currently attending courses at Utah State, or has attended in the last 2 semesters. (If you are on a Leave of Absence you are still considered a current student as your status is held.)
Fall, Spring, or Summer? Fall Semester is from August to December, Spring Semester is from January to May, and Summer Semester is from May to July.
For students rejecting their admission, or completely withdrawing, the semester you will be absent from the university is either the semester you were originally admitted, or the semester you would like your withdrawal to become effective.
For Current Students The first semester you will choose is the first semester you plan to be gone from Utah State. The second semester you will choose is the semester you plan return and register for classes at Utah State.
For Newly Admitted or Returning Students The first semester you will want to choose is the semester you would have originally started attending Utah State. The second semester you will choose will be the semester you plan on registering for classes and attending Utah State.
Summer is not considered as part of the traditional school year. Therefore, no request is required if you will be gone during the summer semester. However, if you need to drop all of your summer courses you will need to file a Leave of Absence to have them removed from your registration.
Parents can help students register and act in their behalf if they have been given permission to do so. You can set up trusted individuals as delegates at myid.usu.edu
We highly recommend that students meet with their advisors before they leave so that their advisors are aware, and so they can get a list of classes to register for when they return.
If your Leave of Absence or Deferment request has been approved, you do not need to reapply for admission when you return.
If I have never attended college, and need to register for classes before my leave is over, how can I do that?
In order to register for classes, you will first need to attend SOAR (Student Orientation and Registration), or complete online SOAR. You can find more detailed information at www.usu.edu/soar
When you submit your request, you will receive an automated email from firstname.lastname@example.org stating that your request has been received. You can be certain your request has been processed when you receive a second confirmation email from our office that your request has been approved.
You should file your Leave of Absence or Deferment request once you have received your call and know your leave and return dates.
What happens if I have already been gone for three semesters and submit another Leave of Absence request?
If you have already met the maximum three semesters and file for another leave, your request will be processed as a complete withdrawal from the university, requiring you to reapply for admission.
There are a few reasons why you may be unable to log into the Leave of Absence website; the most common reason is that your password has expired. You can reset your password at myid.usu.edu. If you are still unable to enter the website after changing your password the following students will also be unable to login:
International Student: If you are an International Student, you will be unable to submit a Leave of Absence request on the website. You will need to contact the Office of Global Engagement, located in Military Science 115 in order to file a request.
Graduate Student: If you are a graduate student you will need to contact the School of Graduate Studies at (435) 797-1189.
Non-Degree Seeking or Non-Matriculated Student: If you are attending USU via regional or distance education campuses you may not be able to enter the website. Please contact the Leave of Absence Department at (435) 797-1132 or email@example.com to file a leave.