Leave of Absence & Deferment
Returning from DEFERMENT – Parent
If you have a student who previously deferred their admission to Utah State University and is now ready to attend, please refer to the following checklist for your student’s next steps.
RECEIVE PERMISSION FROM YOUR STUDENT
The Family Educational Rights and Privacy Act (FERPA) of 1974 prohibits Utah State University from releasing certain personally identifiable information from a student’s record to a third party (e.g. parent, spouse, etc.) without the student’s explicit consent.
Ideally, your student will set a security phrase and identify you as a delegate so that you can have permission to help them during a leave. Designation as a student’s delegate will give you permission to make changes and act in your student’s behalf while they are on deferment.
If they choose to let you have access, your student should go to id.usu.edu, choose the “Securityphrase” option, and assign you as their delegate.
Make sure your student has been deferred to the semester they actually plan to return. Some students who have deferred their admission decide to come back earlier or later than they originally indicated on their request. As long as you have been assigned as a delegate you may contact the Leave of Absence Department 435-797-1132 or firstname.lastname@example.org to check the status of your student’s deferment.
REGISTER FOR SOAR
Keep in mind that when your student is about to return from Deferment, they will need to confirm their intent to attend USU, by signing up for, and attending Student Orientation and Registration (SOAR).
SOAR will help your student do the following:
- Familiarize themselves with USU Campus
- Learn important policies, deadlines, and resources
- Receive their student ID card
- Meet with an academic advisor and plan their first semester of classes
- Meet other new students
- Feel confident about USU before school begins
The time your student returns from their Deferment will determine when they should register for, and attend SOAR:
To sign-up for SOAR you or your student should go to www.usu.edu/soar.
If you have problems or questions while you or your student are signing up for SOAR please feel free to contact the SOAR Department at 435-797-0283 or email@example.com.
- Make sure you have permission. If your student is unable to register themselves because they are still gone and they have assigned you as a delegate at http://id.usu.edu , you can register for SOAR for them.
- Consider Math Placement. It is in your student’s best interest to start math right away while it’s still fresh on their mind, and so it doesn’t take them longer to graduate. To make sure students enroll in a math class that matches their skill set, USU has implemented a math placement exam that most incoming students need to take. You or your student can find out if they need to take the Math Placement Exam at www1.usu.edu/clusters/mpe
- Sign-Up for Parent Orientation. While your student attends SOAR, you will be given the chance to participate in the Parent orientation offered concurrently with SOAR. Parent Orientation provides an opportunity to meet with University administrators and to receive direct answers from official University sources. We cover a wide array of services and resources available to students and family members, as well as important topics relevant to helping a student go through the transition to college
NOTE FINANCIAL INFORMATION
Defer Scholarships. Freshman and transfer students are automatically considered for USU scholarships when they apply for admission. If selected for a scholarship, you will receive a letter of acceptance and you will need to return the signed form to USU. If you are awarded a scholarship, accept the scholarship, and submitted a deferment at http://www.usu.edu/loa, the scholarship will automatically be put on hold.
If your student was awarded departmental, regents, or private endowment scholarships they will need to contact the department/donor directly to defer these specific scholarships.
Plan Ahead for Financial Aid. The time your student should apply for financial aid is dependent upon when you will begin attending USU. The application for financial aid begins in January for the following academic year, and must be applied for each year. Therefore, if you will begin school in August they should apply in January prior to starting school. The free online application can be found at https://fafsa.ed.gov. This application requires tax information but can serve as a great resource to help you pay for college.
For more information about Financial Aid contact the Financial Aid office at (435) 797-0173 or at firstname.lastname@example.org
KEEP ON FILE
Keep the following information about your student in a place where you can easily refer to as needed during their deferment:
- A-number (Student ID number)
- Security Phrase (If you have been assigned as a delegate at http://id.usu.edu)
- Leave of Absence Department contact information: email@example.com, and 435-797-1132
- Information about your student’s desired housing including application and payment deadlines
- Leave/Return dates for your student for determining when to sign up for SOAR
We thank you for assisting in your son's or daughter's return to USU. We are excited to have your student back as part of the Aggie family. Feel free to contact us with further questions at 435-797-1132 or firstname.lastname@example.org