Leave of Absence & Deferment
LOA Long Term Leave- PARENT
If you have a current USU student who needs to take some time off of school for one semester or longer (excluding the summer semester), please refer to the following checklist for ways you can assist them during their leave.
FILE FOR DEFERMENT
Once your student knows their official leave and return dates, they should file a Leave of Absence online at www.usu.edu/loa
If your student will be returning sooner or later than originally submitted on their Leave of Absence request, contact the Leave of Absence Department at (435) 797-1132 or firstname.lastname@example.org
RECEIVE PERMISSION FROM YOUR STUDENT
The Family Educational Rights and Privacy Act (FERPA) of 1974 prohibits Utah State University from releasing certain personally identifiable information from a student’s record to a third party (e.g. parent, spouse, etc.) without the student’s explicit consent.
Ideally, your student will set a security phrase and identify you as a delegate so that you can have permission to help them during a leave. Designation as a student’s delegate will give you permission to make changes and act in your student’s behalf while they are on deferment.
Additionally, an IRS Form 1098-T Tuition Statement will be prepared for you with any eligible charges billed and scholarships or grants received during each calendar year. This information will be posted electronically to your student BANNER account. We recommend that you give your parents or another trusted individual access to this important tax form by listing them as a delegate.
If they choose to let you have access, your student should go to id.usu.edu, choose the “Securityphrase” option, and assign you as their delegate.
KEEP ON FILE
If you have been assigned as a delegate for your student, gather the following information, and keep it where it can be accessed easily during their leave:
- A-number (Student ID Number)
- Security phrase
- Leave of Absence Department contact information: email@example.com , and 435-797-1132
- Advisor's name, phone number, and email address
- Advisor's checklist (List of classes suggested that your student should take upon return)
- Information regarding the student's desired housing, including application and payment deadlines
- Keep in mind that Registration comes months prior to the semester your student will return.
NOTE FINANCIAL INFORMATION
Put Scholarships on Hold. If your student was awarded a scholarship and has submitted a Leave of Absence request at www.usu.edu/loa, this scholarship will automatically be put on hold and reactivate upon their return.
If your student has been awarded departmental or private endowment scholarships they will need to contact the department/donor directly to put these specific scholarships on hold.
Plan Ahead for Financial Aid. The time your student should apply for financial aid is dependent upon when they will be returning to USU. The application for financial aid begins in January for the following academic year, and must be applied for annually. Therefore, if your student will begin school in August they should apply in January prior to starting school. The free online application can be found at fafsa.ed.gov.
This application requires tax information but can serve as a great resource to help your student pay for college.
Place Loans on Hold. If your student has loans they will need to contact their service provider directly to request for their loan payment to be placed on hold. Most loan service providers can be found by completing the log-in at nslds.ed.gov. If your student has a Perkins Loan the service provider is Justin Gereau on USU Campus. He can be contacted at (435) 797-1057 or firstname.lastname@example.org.
For more information about Financial Aid contact the Financial Aid office at (435) 797-0173 or at email@example.com
CONTACT ACADEMIC ADVISOR
We recommend that your student meets with his or her academic advisor before leaving to obtain a list of recommended courses to take upon their return. If you are assigned as a delegate for your student you may also contact advisors in your student’s behalf.
A list of advisors by major and their contact information may be found here
PLAN AHEAD FOR REGISTRATION
Registration for Summer semester is in early April, Fall semester is in Mid-April, and Spring semester is in Mid-November. You can check the exact dates for each academic year here
If your student will not be home in time for priority registration, and you have been assigned as one of their delegates you will be able to register for them.
We thank you for assisting in your son's or daughter's return to USU. We are excited to have your student back as part of the Aggie family. Feel free to contact us with further questions at 435-797-1132 or firstname.lastname@example.org