Communications to Students

Email to Graduation Class of 2020 on May 27, at 3:15 p.m.

Dear USU Graduation Class of 2020,

First, and with as much excitement and fanfare as I can proclaim in an email, I congratulate you for graduating from Utah State University. I am very disappointed that I have not been able to stand in front of you in full academic regalia, celebrating this momentous occasion in person with you, and your families and friends.

Our entire Aggie Family looks forward every year to the celebratory commencement ceremonies held across our campuses where we officially confer your degree in person. It was with great sadness that, due to the COVID-19 pandemic, we postponed the 2020 commencement activities in April. Today, it is equally disheartening to tell you that we will not be able to hold commencement-related ceremonies in August or September, as we had announced in March. 

As the public health situation has continued to unfold, we believe it would be difficult to host the number of people who traditionally attend our commencement ceremonies while following safety protocols for social distancing and avoiding mass gatherings. Such a gathering could also have negative impacts on the communities where our campuses are located.

It is important and highly appropriate that we honor our 2020 graduates and therefore, we have discussed a number of possibilities for the future. Though specific details about those celebrations remain unclear given the uncertainties surrounding the pandemic, the university will revisit plans for an in-person event once the risk of COVID-19 infection decreases significantly. At that time, we will provide more information to the class of 2020.

Thank you for your continued patience as we work through the COVID-19 pandemic. Please know that I am honored to say that, even under these unfortunate circumstances, you have joined a proud and prominent Aggie Family alumni.

All the best,

Noelle E. Cockett
President

Email to Students on April 3, 2020, at 8 a.m.

Dear USU Student,

We regret that these last few weeks have been very hectic for you. However, we have made several adjustments to help you navigate through this. Please read the full message so you are aware of important updates for the conclusion of the semester as well as issues affecting your health and safety.

PASS/FAIL DEADLINE EXTENDED TO MAY 19

Students have until May 19 to convert letter grades to pass/fail for any semester-long or second block courses taken during Spring 2020 Semester. This new deadline allows you to review your final letter grade (posted by the instructor no later than May 5) before making a decision on pass/fail. The University has also agreed that Spring Semester 2020 classes with a pass grade will fulfill almost all major requirements and prerequisites at USU. While many accreditation and licensure requirements have agreed to accept a pass grade for spring semester classes, some exceptions exist, especially in graduate programs. Therefore, if you are considering converting a letter grade to pass/fail, you must first consult with your academic or major advisor so you understand the exceptions.  

WITHDRAWAL DEADLINE EXTENDED TO APRIL 1

The deadline for withdrawal from a class has moved from March 18 to April 15 for Spring Semester 2020. However, if you are considering withdrawing from a class, you must first consult with your academic advisor as this change may affect your financial aid. The withdrawal may also affect progress on your program of study.

SUMMER AND FALL SEMESTERS

Registration for Summer Semester 2020 began on April 1. Summer classes for the first 7-week session and the 14-week session will be delivered online or remotely. The second 7-week session (beginning June 22) may have face-to-face courses depending upon how the COVID-19 situation unfolds. If needed, these face-to-face courses will be transitioned to remote delivery prior to the beginning of the second 7-week session.

Registration for Fall Semester 2020 begins on April 6 with the fall schedule proceeding as originally planned before COVID-19 restrictions were put in place. 

GUIDELINES FOR SELF-ISOLATION/QUARANTINE

We have received questions about when an individual should quarantine or self-isolate. You must follow guidance from public health officials in order to protect yourself, your friends, and your family.

STUDENT RESOURCES ARE AVAILABLE (REMOTELY)

If you are struggling with moving to remote learning or if you need help with increased anxiety and stress, please reach out. USU’s academic and support services are still providing services remotely and numerous mental health resources are available to you.

Finally, please continue to follow our public health official directions to stay home as much as possible and practice social distancing.

All the best,

Frank Galey, Executive Vice President and Provost

James Morales, Vice President for Student Affairs


Email to Students on March 16, 2020, at 12:10 p.m.

Dear USU Students: 

As a follow up to President Noelle Cockett’s message on the evening of Saturday, March 14, we want to provide you with updates. 

On-Campus Housing

If possible, we encourage you to leave your on-campus housing and return to your permanent home. Prorated refunds are available on housing and meal plans. USU will continue to provide services to those who are not able to leave. 

On-Campus Recreational Facilities
Due to the potential risk of spreading the coronavirus, the Aggie Recreation Center (ARC), the USU Fieldhouse, and recreational facilities in HPER will be closed to the public beginning Tuesday, March 17. 

Remote Learning

You will receive information from your instructor(s) on how to proceed remotely in your course(s) by Monday, March 16 at 5:00 pm.  Your instructors have been directed to communicate with you in one of two ways:

  1. In your Canvas course page (https://usu.instructure.com/ ) as an Announcement.  You can customize your Canvas communication preferences to include both email and/or text.
  2. If your instructor is already communicating with you via another mechanism, you may continue to receive information using that method. 

If you do not receive communication from your instructor by Monday, March 16 at 5:00 pm, please reach out to them. If you still haven’t heard from your instructor by Tuesday, March 17 at 12:00 pm (noon) contact the Provost’s Office: provost@usu.edu

Sincerely,

Frank Galey, Executive Vice President and Provost
James Morales, Vice President for Student Affairs


Email to Students on March 12, 2020

Dear Students:

As you know, USU is canceling all classes on Friday, March 13, through Tuesday, March 17. Beginning Wednesday, March 18, USU will begin making courses available online. In light of this, please do not make any immediate decisions about your housing situation or leaving campus permanently.

Some online courses will be available Wednesday, March 18, while other courses may take longer to be available online for students. Additionally, a limited number of courses may still require in-person participation (i.e. labs, studios), with additional safety procedures to help protect students. 

In the coming days you will receive information via email about the availability of your courses online as well as additional course participation requirements. Although classes are temporarily closed, and many courses will be taught online beginning next week, the university will remain open. Residence halls, dining services, the library, computer labs, Counseling and Psychological Services, and other student services will continue to be available to students. Students are not being asked to leave campus but to continue using best practices for prevention consistent with the university’s recommendations.

Please be diligent in monitoring your email from the university, including communication from your instructors and updates on the COVID-19 website.

Thank you,

Francis Galey, Provost 

James Morales, Vice President for Student Affairs