Controls for Job-Based Risk

The job groups and types included in this document are for illustrative purposes only. The listing of job groups and types is not exhaustive, but is provided to help supervisors determine the risk level for a job type by comparing to jobs with similar job responsibilities. If you need assistance determining the risk level for a job type not listed below, please contact a member of the Employee Safety Committee.

All employees must follow the basic prevention measures applicable to all employees. In addition, USU recommends supervisors also implement the additional controls listed below for each job group. These controls should be reviewed and, in consultation with the COVID-19 Employee Safety Committee, tailored to suit the unique circumstances of each worksite.

Not all recommended controls will be feasible, but supervisors should make a good faith effort to adjust worksite practices to implement the recommended controls and seek the advice and assistance of the Employee Safety Committee where needed.

VERY HIGH EXPOSURE RISK

These jobs have a high potential for exposure to COVID-19 during specific medical or laboratory procedures.

USU Institute of Antiviral Research (IAR)

CONTROLS

  • The lab must develop additional safety protocols specific to the COVID-19 related exposure risks within the lab that are consistent with recognized biosafety practices and best practices for anti-viral research and handling viral specimens.
    • Protocols must address required PPE, training protocols for using PPE, and plan for maintaining supply of PPE.
    • Protocols must be consistent with CDC guidance for handling and processing specimens associated with COVID-19.

HIGH EXPOSURE RISK

These jobs have a high potential for exposure to known or suspected cases of COVID-19 infection.

Health Services

  • Student Health and Wellness Center
  • Students in health care practicums
  • Nursing students engaging in symptom checks
  • Faculty supporting students in health care and nursing

CONTROLS

  • Student Health and Wellness must develop additional safety protocols specific to the COVID-19 related exposure risks within a healthcare setting that are consistent with best practices for health care settings.

COVID-19 Cleaning Response Teams

  • Those staff supporting self-isolation and quarantine facilities and sites.
  • Disinfection team that disinfects after confirmed COVID-19 case on campus.

CONTROLS

  • Close off areas used by person who is sick and open windows to increase air circulation.
  • Wait at least 24 hours before area is cleaned and disinfected.
  • Identify required PPE, including N95 mask or other approved respirator, gown or body covering, gloves, etc.
  • Inventory PPE supply and create purchasing practice to ensure adequate supply of PPE.
  • Train employees on proper use, storage and disposal of PPE.
  • Develop cleaning protocols that are consistent with CDC guidance.

MEDIUM EXPOSURE RISK

These jobs have frequent contact with the public, including students and individuals outside of their unit.

Clinical Services and Education Practicums

  • Students in clinical services practicums
  • Students in daycare and preschool practicums
  • Faculty supporting students in clinical services and daycare/preschool practicums

CONTROLS

  • Clinical Services must develop additional safety protocols specific to the COVID-19 related exposure risks within a healthcare setting that are consistent with best practices for health care settings. Protocols must be tailored to the nature of the employees’ interactions and unique exposure risks presented by the services provided.

Outreach and External Relations

  • Extension faculty and coordinators
  • 4H program coordinators and volunteers with public-facing requirements
  • Development officers and alumni relations staff
  • Student recruitment staff

CONTROLS

  • Practice social distancing while performing tasks, including visiting and/or meeting with external stakeholders and attending events
    • Meet in large, open spaces that facilitate social distancing or use web conferencing tools
  • Carefully plan travel following Travel Guidance
  • Avoid planning visits, meetings or events that would encourage travel to or from high risk areas or increase exposure risk for high-risk employees
  • Seek appropriate pre-travel guidance prior to travel and closely follow USU travel guidance.
  • Develop written contingency plans for quarantine and self-isolation requirements that may be triggered due to exposure created by interactions with external stakeholders.

Emergency Services

  • Public Safety with public-serving responsibilities

CONTROLS

  • Carry a personal sanitizing kit on every shift. Carry disposable gloves. Carry hand sanitizer, disinfecting wipes, soap, bottled water, paper towels, and large plastic bags. Put used items in a plastic bag, tie/seal it, and label the bag.
  • Keep a cloth face covering on your person at all times.
  • At the start of every shift, make sure you have two disposable masks on your persons at all times: one for you and one for someone you may come in contact with.
  • Keep extra disposable masks in your vehicle and in the office space.
  • On high profile calls, wear goggles or a face shield.
  • If exposure occurs follow department exposure protocol.
  • Disinfect vehicle, equipment and gear at the end of each shift.
  • After each call for service, traffic stop, or interaction, follow recommended hygiene guidelines.
  • Interviews.
    • Consider conducting interviews and interrogations outside of the Public Safety Building.
    • If the only option is to conduct an interview or interrogation in the Public Safety Building, ensure that all involved wear face coverings and attempt to maintain social distancing. At the conclusion, the interview room needs to be closed off until it can be disinfected.

Teaching and Classroom Responsibilities

  • Faculty, instructors and teaching assistants
  • Teachers and teaching aides at Edith Bowen
  • Facilitators and proctors
  • Tutors and mentors
  • After-school club and activities

CONTROLS

  • Will be based on forthcoming USHE guidance and standard operating procedures developed by the Classroom Instruction Work Group.

Customer Service

  • Customer Service with direct contact with public (as opposed to telephone, online or video conferencing)
    • Circulation Desk in libraries
    • Registrar’s Office
    • Financial Aid Office
    • Cashier’s Office
    • Card Office
    • Parking
  • Retail Operations
    • Campus Stores
    • Surplus and Distribution Stores
    • Ticket Office
  • Dining Services and others involved in food preparation and service
    • Cafes
    • Quick Stop
    • Junction and Marketplace
    • Aggie Ice Cream and Aggie Chocolate Factory
  • IT Service Desk with on-site support responsibilities
  • Reception Desk
    • Student Health and Wellness Center
    • Human Resources
    • Public Safety

CONTROLS

  • Install physical barriers to separate workers from members of the public, where feasible, including:
    • Clear plastic sneeze guards
    • Use rope-and-stanchion systems or floor decals that direct customers to queue at safe distances from work areas and each other.
  • Stagger workstations to increase physical distance (at least 6 feet) between employees and others.
  • Adjust traffic flow to limit cross traffic and congestion, where feasible, using floor signage provided by USU.
    • Enter through one door, exit through another door
    • Prop doors open so handle-use is not necessary
  • Make temporary adjustments to service delivery:
    • Drive-up or temporary customer service locations during peak times. For example, extra customer service table and tents outside for the Parking Office during peak times
    • Requiring “by-appointment” services to minimize congestion
    • Require clients to wait outside of facility or in vehicles and calling or texting to determine when it is safe to enter (e.g. text to chair service)
  • Post signage informing customers about COVID-19 concerns and recommended hygiene practices, maintaining social distancing and avoid congregating.
  • Use floor signage to show individuals where to stand in line while maintaining social distancing.
  • Implement contactless transactions, where possible:
    • Card readers should be accessible and used by customer only and regularly disinfected
  • Provide gloves for cash handling; separate cash handling from other responsibilities:
    • Ensure gloves are properly fitted to employee
    • Train employees on wearing, removing and disposing of gloves
  • Permit handwashing breaks.
  • Make hand sanitizer available for customers and employees.
  • Require employees to wear cloth face coverings and post signage to encourage members of public to wear face coverings as well.

See more OSHA guidance for customer service.

Student Support and Administrative

  • Residence Life staff (administration, residence directors, residence assistants, etc.)
  • Campus recreation staff
  • Athletics staff who interact with students
  • Academic and Career Services advisors
  • Tutors and peer mentors
  • Student Life staff
  • CAPS
  • Student Conduct staff
  • Executives: President, Provost, Vice Presidents, Deans
  • Professional services: architects, attorneys, analysts, accountants, auditors etc.
  • Marketing and communications staff
  • IT staff
  • Academic and Instructional Service staff
  • Business Support Services: finance and budget officers
  • Staff assistants

CONTROLS

  • Practice social distancing while performing tasks and during staff meetings.
    • Meet in spaces that facilitate social distancing or use web-conferencing tools.
    • Avoid planning visits, meetings or events that would encourage travel to or from high risk areas or increase exposure risk for high-risk employees.

Infrastructure Responsibilities

  • Aggie Shuttle and other transportation services
  • Facilities and maintenance
  • Custodial

CONTROLS

  • Practice social distancing while performing tasks and during staff meetings:
    • Meet in spaces that facilitate social distancing or use web- conferencing tools
  • Do not congregate in custodial closets or other locations
  • Unless it creates a data security or other security risk, prop doors open so handle use is not necessary and ventilation is increased.
  • Avoid practices that re-aerosolize infectious particles, such as dry sweeping or use of high-pressure streams of water or cleaning chemicals.
  • Disinfect vacuums and other custodial implements between uses.
  • Wear gloves when performing custodial services:
    • Ensure gloves are treated as PPE and properly fitted to employee
    • Train employees on wearing, removing and disposing of gloves
  • Wear cloth face coverings unless more protective PPE is required based on exposure risk posed by location (e.g. student health center, etc.).
  • Wear any other PPE required for custodial task (e.g. safety glasses).
  • Permit frequent handwashing breaks.
  • Post signage in custodial closets outlining employee safety and recommended hygiene practices (designed specific to setting).

**NOTE cleaning and decontamination of spaces with known or suspected COVID-19 cases of infection require separate procedures prescribed by the CDC.

OSHA Guidance for Environmental Workers

LOW EXPOSURE RISK

These job tasks do not require contact with general public or personnel outside of unit.

  • Researchers, PI, laboratory personnel
  • Utah Conservation Corps
  • Technicians
  • Animal and farm care
  • Maintenance and grounds crews
  • Employees working remotely
  • Those not listed in a higher risk category

CONTROLS

  • Practice social distancing while performing lab tasks.
  • Stagger workstations to increase physical distance (at least 6 feet) between those working labs.
  • Adjust traffic flow within lab to limit cross traffic and congestion, where feasible.
  • When possible, limit sharing lab equipment. When lab equipment is shared, disinfect between use.