Responsible Employees Frequently Asked Questions

When am I required to report information that I receive as a responsible employee?

As a responsible employee, when you become aware that a member of the USU community (student, faculty, or staff) has experienced sexual misconduct, then you must report that information to the Office of Equity. Sexual misconduct includes sexual harassment, sexual assault, relationship violence, and/or stalking.

You are only required to report information that you receive in your role as an employee. This means you are not required to report information that you learn about at other times (e.g. when you are spending time with a coworker or with a friend who is a USU student outside of work hours).

Example: You are in your office when a student walks in and tells you that their partner was so upset last night that they threw their phone across the room and it barely missed hitting them. You stop the student and tell them that this sounds like relationship violence and you will need to report the information to the Office of Equity.

Am I required to report information that I receive from a third party?

Yes, you are required to report information that you receive from a third party. As a responsible employee, you are not obligated to verify the validity of the information that you receive from the third party; that is the role of the Office of Equity.

Example: A graduate student whom you advise stops you after class and asks you for advice. They tell you their friend, who attends USU, is being exploited by an ex-boyfriend for pictures they sent while they were dating. The graduate student is concerned about their friend. You tell your graduate student you are a responsible employee and need to report this information to the Office of Equity.

Am I required to report information concerning sexual misconduct that occurred prior to when an individual was connected to USU?

Yes, you are required to report to the Office of Equity when you receive information that an individual experienced sexual misconduct before that individual was connected to USU. Although the Office of Equity may not have the ability to investigate these types of incidents, individuals may still be able to receive supportive measures and can participate in USU advocacy and counseling services regardless of when the incident happened.

Am I required to report information if I know that other responsible employees have been told about the experience?

Yes, every responsible employee who learns information about a sexual misconduct incident is required to report that information to the Office of Equity, even if they know that other responsible employees have been told about and/or reported the incident. Sometimes, each responsible employee learns something unique about the person's experience, which means that receiving multiple reports about the same incident gives the Office of Equity a more complete picture of the situation.

Example: A responsible employee tells you that another staff member is experiencing sexual harassment at work. Their coworker is constantly commenting on their body, stands close to their desk, and talks about their sex life. As a responsible employee, you need to report that information (even if you do not know the name of the individual doing the alleged behavior) to the Office of Equity.

Am I required to report sexual misconduct that I experience?

No, as a responsible employee, you are not required to report sexual misconduct that you experience. We encourage you to report so you can have access to supportive measures, resources, and reporting options. You can learn more about USU and community support resources at sexualassault.usu.edu.

How much information do I need to provide on the sexual misconduct reporting form?

You are required to provide as much information about the incident as possible on the sexual misconduct reporting form. This, at a minimum, includes your name and contact information, when and where the incident occurred, and a narrative about the incident. As a responsible employee, it is not your role to ask questions in order to learn more details about the incident or to provide commentary about whether you think the information you received about the incident is accurate, but you are required to report all the information you have about the incident.

Example: You hear from a coworker about an incident that occurred at a USU sponsored event, but you do not know the names of the individuals who were involved in the incident. You know where and when the incident took place and two other individuals who may have been present when the incident occurred. You must provide all of that information when you report to the Office of Equity.

What is the difference between reporting to the Office of Equity (Title IX) and filling out the "Student of Concern" report?

The Office of Equity (Title IX) reporting forms should only be used for incidents involving discrimination and/or sexual misconduct. This includes sexual harassment, sexual assault, relationship violence, and stalking.

The Student of Concern reporting form should be used for any other behaviors or incidents that indicate a USU student is in distress, including academic, physical, safety, and psychological distress. You can learn more about how to assist a student in distress and how to submit a "student of concern" report at the USU Office of Student Conduct's website.

If you are unclear as to where to report the information, you can report to either office.