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Policy 502: Naming Buildings and Other University Facilities

Section: Operating Policies
Sub-Section: General
Policy Number: 502
Subject: Naming Buildings and Other University Facilities
Origin Date: June 12, 1993
Revision Date(s): April 10, 2013
Effective Date: April 10, 2013
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502.1 PURPOSE

The policy is established to provide for an informed practice to name Utah State University facilities, organizations and programs that takes into account the traditions of the university, as well as the opportunity to honor donors and other individuals of extraordinary achievement. Careful consideration must be given to associating any name with the excellence and reputation of Utah State University.

502.2 REFERENCES

2.1 “The Naming Game”, CASE Currents March 2011

2.2 Indiana University Policy UA-06 - Institutional Naming

2.3 University of Miami Policy F140 – Gifts for Namings

2.4 The University of Virginia Policy EXT-004 - Naming Policies for The University of Virginia

502.3 DEFINITIONS

3.1 Facility: Facilities includes buildings, portions of buildings (such as classrooms, auditorium, foyer, and library), collections of buildings, monuments, fields, open air courtyards, streets, alleys, and other outdoor areas.

3.2 Life of the Facility: The Life of the Facility ends at the point in time where a facility ceases to exist or where a major renovation of the facility substantially alters the space.

3.3 Organization: Organizations include a college, school, department, center or administrative unit.

3.4 Program: Programs include all academic programs, faculty chairs and professorships, and scholarships and fellowships.

502.4 POLICY

The Board of Trustees considers the naming of a University facility in honor of an individual to be one of the highest recognitions Utah State University can bestow. In that respect, only in rare and extraordinary circumstances will facilities be used to memorialize individuals. Primary consideration for naming buildings, facilities, organizations and programs shall be given in recognition of a substantial gift to the University. No commitment for naming buildings, facilities and organizations shall be made to a prospective donor of a gift prior to Board of Trustees approval of the proposed name. However, in order to enhance negotiations with the prospective donor, tentative approval may be obtained from the President.

Consideration may also be given to naming buildings or facilities without a gift to the University if an individual has achieved distinction in an academic, administrative, or other exceptional ways which have significantly contributed to the welfare of the University as to warrant recognition. Naming a project for a University employee shall not normally be made prior to one year after retirement, while the individual is still employed by the University, nor within one year after the person’s death.

An Advisory Committee on Naming University Facilities, appointed by the President, shall advise and make recommendations to the President.

The President, after reviewing the advice and recommendations of the Advisory Committee, will make the final recommendations on naming all highly visible properties and facilities to the Utah State University Board of Trustees for approval. The President may approve the naming of sub-portions or rooms in buildings, small outdoor areas, and other minor properties and facilities without need of Board of Trustees’ approval.

The identification of buildings that are unnamed shall be recommended by the University Physical Resources Planning Committee (UPRPC). A building in this category shall be named for its primary function; i.e., if more than one unit has offices, labs, classrooms, or other facilities assigned in a building, the structure shall be named for the unit which has its headquarters in the building. Such recommendations will be referred to the President for final authorization.