Course Fees

Course fees are used to enhance the educational experience of students and may be charged when other funding support for a specific course is inadequate or unavailable. General costs related to the development, instruction, and assessment of courses are borne by the department and college.

USHE Course Fee Policy R517  

USU Course Fee Policy 538  

Course Fee Best Practices  

Department Course Fee POC and Business Services Staff Lists

Approved use of course fees may include:
  • Computers: student use, replacement, repairs, and maintenance
  • Software: student use, upgrades, and licensing
  • Equipment: use, replacement, repairs, and maintenance
  • Materials and supplies: use and replacement
  • Consumables: use and replacement
  • Field trips and class activities in which the entire class participates

With the exception of equipment replaced on a rotating schedule, course fees should be used each semester for the benefit of students who paid the fees. When requesting course fees, departments must explain the need for the fee and why the need cannot be funded through other means.

Established course fees are reviewed on a three-year review cycle. For more information on Three-Year Reviews, click on the Three-Year Reviews button below.

Departments may request new course fees or changes to existing course fees outside of the regular review cycle. The schedule and process for requesting course fees within and outside of the regular review cycle are explained using the Outside Three-Year Reviews link below. (See Course Fee Best Practices for instructions and Quick Links for excel budget templates.)

Course Fee Proposal Submission Process

  • The document outlining Course Fee Best Practices explains the overall process for reviewing and submitting course fees by departments. 
  • Each department should have a department course fee committee composed of the department head, an assistant who is the Course Fee Point-of-contact, and a member of the Business Services staff to help review course fee expenditures and indices. The department head may also want to include another assistant if there are many course fee proposals to submit in Curriculog. 
  • Instructors should not submit their own course fee proposal. Course fee requests are submitted through Curriculog by each department's Course Fee Point-of-contact (POC).
  • Instructors download the appropriate Course Fee Budget Template (an excel file) available on this web page and includes items approvable for use by course fees. If instructors are not sure what is approvable for course fees, consult the Course Fee Policy and see instructions on the template for ideas. If there are still questions on what may or may not be included, reach out to department course fee committee members or the Office of the Provost & Chief Academic Officer.
  • Once completed, the course fee budget is submitted to the department POC and BSR for department course fee committee for review. Approved budgets will be attached to submitted Curriculog proposals by the Course Fee POC or Business Services Representative (BSR).
    • NOTE: If a course uses a facility/laboratory/equipment that is shared with other courses, do not include any items that are shared on an individual course fee budget. 
    • Instructors of courses that share a facility/laboratory/equipment will need to work with a department's BSR to develop a shared facility/laboratory/equipment budget using the appropriate template found in the Quick Links section. BSRs and instructors can consult the shared budget instructions also found in the Quick Links section. 
    • Once a shared budget is complete, add a shared facility/laboratory/equipment use fee as a line item under Materials and Supplies to the course fee budget before submitting that budget to the department course fee committee.
    • The BSR will create a new R&R index and/or update any information on existing R&R indices and budgets for long-term costs associated with the shared facility or course fee budget. Use an R&R template from the Quick Links section. 
  • The POC will submit a Curriculog proposal for the course fee and upload an approved course fee budget to the proposal. If a shared budget for a facility/lab/equipment was created, that shared budget can also be uploaded by the POC to proposals for all courses associated with that shared facility/laboratory/equipment.
  • Any new repair and replacement budgets or updates to existing R&R budgets must be completed by the BSR using templates found in the Quick Links section. BSRs will also need to request any new indices for regular course fees or repair and replacement indices through ServiceNow. 
  • The BSR will add any financial information and may also upload a shared budget and/or an R&R budget to a course fee proposal in Curriculog as part of the proposal approval process. 

The schedule and process for requesting course fees within and outside of the regular review cycle are explained using the links below.

USU Course Fee Committee Members

Committee Members Position
Renee Galliher Chair, Associate Vice Provost
Greg Podgorski College Administrative Representative
Lee Rickords Faculty Member, ADVS
Jessica Hansen AIS Representative
LuAnne Bladen Registrar's Office Representative
Wendy Keller Controller's Office Representative
USUSA Executive Vice President Student Representative
Michelle Smith Staff Assistant for the Office of the Provost & Chief Academic Officer

Important Deadlines

  • Three-year review submissions in Curriculog due by October 1, approved through dean level by October 20
  • Fall outside three-year review submissions due by October 1 (for fees effective the following spring/summer)
  • Spring outside three-year review submissions due by March 1 (for fees effective the following fall)

For more information on course fees, please contact:

Renee Galliher
Associate Vice Provost
Phone: (435) 797-3391