MOVING EXPENSES


Departments may offer to pay moving expenses as incentive during the hiring process for a faculty or administrative position.  Please see Policy 335 - “Relocation Assistance” It is up to the department to negotiate an amount and cover the cost.

Non-taxable Payment:  A payment made directly to a national moving company is non-taxable to the employee.  Departments should contact Purchasing Services for information about existing state contracts with national moving companies.  Moving expenses paid directly to a commercial moving company are non-taxable to the new employee.  Online requisitions must be used to make payments to moving companies.

Taxable Payment:  The University complies with IRS regulations by reporting payments or reimbursements made directly to the new employee as additional income, including the withholding of payroll taxes.  The payment is included in the employee’s paycheck.  For further information, including examples of appropriate moving expenses, please see Policy 335 - “Relocation Assistance” Deductible moving expenses may be claimed by the employee when filing his/her annual income tax return. 

Required Information to Process the Check Request:

  1. The name and A# or SSN of the employee being paid.
  2. The home mailing address of the employee.
  3. Use account code 618605

(Click on the line below to link to form)

Moving Expense Check Request Form

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