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Promotion and Tenure Resources


Decisions to promote faculty members and award tenure are among the most important made by the university, for they determine the quality of faculty for decades to come. USU Policy 405 must be followed to ensure protection of faculty rights and the university during the promotion and tenure process. As defined in the USU Policy Manual, "Tenure is that provision of employment attained after completion of a probationary period during which the probationer's performance is found to be such as to make him or her an asset to the institution because of his or her abilities as a scholar, a teacher, a researcher, a librarian, or an Extension worker. It is the policy of the University to reward such outstanding performance of tenure-eligible faculty members by tenure and/or promotion."

Review Process

Consistent with peer institutions, the internal promotion and tenure process at Utah State University involves several levels of review by a wide range of university colleagues before a final decision is made by the Board of Trustees. Five internal levels of review are completed and while the reviews are completed independently, they are interconnected in that the recommendation of each level is added to the materials reviewed by subsequent levels. The materials reviewed by these administrators and committees comprise a dossier compiled by the candidate and, if applicable, a series of external reviews solicited by the department head.

Electronic Dossier System

Utah State University uses an electronic dossier (“e-dossier” accessible at process for promotion and tenure review as well as the third-year review of probationary tenure-track faculty. The e-dossier is housed on the Interfolio platform which is a cloud based system that has high security, flexibility, and longevity.

E-Dossier Guides

Below are several e-dossier resources.

College Dossiers Administrators

Each academic unit has designated college dossier administrators (CDAs) who help with the process and serve as the primary contacts for e-dossier users and reviewers. Faculty should contact their CDA to request an e-dossier account. Faculty and e-dossier reviewers should contact their designated CDA for assistance. Note that all regional and USU Eastern faculty should contact the CDA of their academic college. Other questions about e-dossiers should be directed to Neal Legler, Center of Innovative Design and Instruction (; (435) 797-1903). Below is a list of the CDAs by unit.

2018-2019 Review Deadlines

Firm deadlines for promotion and tenure are provided below. Please note that deadlines for tenured and term appointment faculty members undergoing annual reviews are determined by individual colleges and departments.

  • September 14, 2018: Department head solicitation of external peer review letters
  • November 30, 2018: Committee's recommendation to department head
  • December 14, 2018: Department head's recommendation to dean
  • January 11, 2019: Dean's recommendation to Provost
  • April 5, 2019: President's recommendation to Board of Trustees
  • April 15, 2019: President's notification of decision to candidate
  • October 26, 2018: Committee's recommendation to department head
  • November 9, 2018: Department head's recommendation to dean
  • November 20, 2018: Dean's recommendation to provost
  • December 10, 2018: President's notification of non-renewal to candidate if applicable
  • November 30, 2018: Committee's recommendation to department head
  • December 14, 2018: Department Head's recommendation to dean
  • January 29, 2019: President’s notification of non-renewal to candidate (fourth and fifth year annual reviews) if applicable
  • March 1, 2019: President's notification of non-renewal to candidate (first and second year annual reviews) if applicable

Central Promotion and Tenure Committee

Section 405.7.2 (5) of the USU Policy Manual states the following about the composition of the central promotion and tenure committee:

"The provost shall convene a committee including the vice president for research and dean of the school of graduate studies, the vice president for Extension, and others of his or her choosing. The president may attend and participate in committee meetings. All members must hold the rank of professor with tenure."

2018-2019 Central Committee

Brent L. Black
College of Agriculture and Applied Sciences
Phone: (435) 797-2174

Robert Winward
Caine College of the Arts
Phone: (435) 797-3414

Alison Cook
Huntsman School of Business
Phone: (435) 797-7654

W. David Robinson
College of Education and Human Services
Phone: (435) 797-7431

Jixun Zhan
College of Engineering
Phone: (435) 797-8774

Phebe Jensen
College of Humanities and Social Sciences
Phone: (435) 797-1406

Nancy O. Mesner
College of Natural Resources
Phone: (435) 797-7541

John R. Stevens
College of Science
Phone: (435) 797-2812

Laurens H. Smith, interim vice president
Office of Research
Phone: (435) 797-1180

Kenneth L. White, vice president
University Extension
Phone: (435) 797-2201

Francis D. Galey, provost, ex officio
Office of the Executive Vice President and Provost
Phone: (435) 797-1167

Edward M. Reeve, interim vice provost, ex officio
Office of the Executive Vice President and Provost
Phone: (435) 797-0718


Executive Vice President and Provost Francis D. Galey works closely with individual colleges, departments, and faculty on issues related to promotion and tenure, such as eligibility, prior service, leaves of absence, development of role statements, and post tenure review. Further, the Office of the Executive Vice President and Provost has published a Frequently Asked Questions: Promotion to the Rank of Associate Professor with Tenure booklet to address common questions about the process.

For more information on promotion and tenure, please contact:

Edward M. Reeve
Interim Vice Provost
Phone: (435) 797-0718