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Promotion and Tenure Resources

Overview

Decisions to promote faculty members and award tenure are among the most important made by the university, for they determine the quality of faculty for decades to come. USU Policy 405 must be followed to ensure protection of faculty rights and the university during the promotion and tenure process. As defined in the USU Policy Manual, "Tenure is that provision of employment attained after completion of a probationary period during which the probationer's performance is found to be such as to make him or her an asset to the institution because of his or her abilities as a scholar, a teacher, a researcher, a librarian, or an Extension worker. It is the policy of the University to reward such outstanding performance of tenure-eligible faculty members by tenure and/or promotion."

Review Process

Consistent with peer institutions, the internal promotion and tenure process at Utah State University involves several levels of review by a wide range of university colleagues before a final decision is made by the Board of Trustees. Five internal levels of review are completed and while the reviews are completed independently, they are interconnected in that the recommendation of each level is added to the materials reviewed by subsequent levels. The materials reviewed by these administrators and committees comprise a dossier compiled by the candidate and, if applicable, a series of external reviews solicited by the department head.

Electronic Dossier System

Utah State University uses an electronic dossier (“e-dossier” accessible at https://dossier.usu.edu) process for promotion and tenure review as well as the third-year review of probationary tenure-track faculty. The e-dossier is housed on the Equella platform which is a cloud based system that has high security, flexibility, and longevity.

E-Dossier Guides

Below are several e-dossier resources.

College Dossiers Administrators

Each academic unit has designated college dossier administrators (CDAs) who help with the process and serve as the primary contacts for e-dossier users and reviewers. Faculty should contact their CDA to request an e-dossier account. Faculty and e-dossier reviewers should contact their designated CDA for assistance. Note that all regional and USU Eastern faculty should contact the CDA of their academic college. Other questions about e-dossiers should be directed to Lauren Skousen (lauren.skousen@usu.edu; (435) 797-1166) or Neal Legler, Center of Innovative Design and Instruction (neal.legler@usu.edu; (435) 797-1903). Below is a list of the CDAs by unit.

Elaine Olson: elaine.olson@usu.edu; (435) 797-7942
Nicholas Morrison: nicholas.morrison@usu.edu; (435) 797-3506

Shannon Johnson: shannon.johnson@usu.edu; (435) 797-1470
Shelley Lindauer: shelley.lindauer@usu.edu; (435) 797-1532
Amy Wilberg: amy.wilberg@usu.edu; (435) 797-5831

Melanie Ivans: melanie.ivans@usu.edu; (435) 797-2021

Lisa Berreau: lisa.berreau@usu.edu; (435) 797-3509
Sarah Los: sarah.los@usu.edu; (435) 797-2478

Trina Shelton: trina.shelton@usu.edu; (435) 797-2631


2017-2018 Review Deadlines

Firm deadlines for promotion and tenure are provided below. Please note that deadlines for tenured and term appointment faculty members undergoing annual reviews are determined by individual colleges and departments.

  • September 15, 2017: Department head solicitation of external peer review letters
  • December 1, 2017: Committee's recommendation to department head
  • December 15, 2017: Department head's recommendation to dean
  • January 11, 2018: Dean's recommendation to Provost
  • April 6, 2018: President's recommendation to Board of Trustees
  • April 13, 2018: President's notification of decision to candidate
  • October 26, 2017: Committee's recommendation to department head
  • November 10, 2017: Department head's recommendation to dean
  • November 20, 2017: Dean's recommendation to provost
  • December 8, 2017: President's notification of non-renewal to candidate if applicable
  • December 1, 2017: Committee's recommendation to department head
  • December 15, 2017: Department Head's recommendation to dean
  • January 29, 2018: President’s notification of non-renewal to candidate (fourth and fifth year annual reviews) if applicable
  • March 1, 2018: President's notification of non-renewal to candidate (first and second year annual reviews) if applicable

Central Promotion and Tenure Committee

Section 405.7.2 (5) of the USU Policy Manual states the following about the composition of the central promotion and tenure committee:

"The provost shall convene a committee including the vice president for research and dean of the school of graduate studies, the vice president for Extension, and others of his or her choosing. The president may attend and participate in committee meetings. All members must hold the rank of professor with tenure."


2016-2017 Central Committee

Edward M. Reeve
School of Applied Sciences, Technology and Education
Phone: (435) 797-0718
Email: ed.reeve@usu.edu

Nancy Hills
Department of Theatre Arts
Phone: (435) 797-3049
Email: nancy.hills@usu.edu

Christopher Fawson
Department of Economics and Finance
Phone: (435) 797-2320
Email: chris.fawson@usu.edu

Thomas S. Higbee
Department of Special Education and Rehabilitation
Phone: (435) 797-1933
Email: tom.higbee@usu.edu

Blake P. Tullis
Department of Civil and Environmental Engineering
Phone: (435) 797-3194
Email: blake.tullis@usu.edu

Peggy Petrzelka
Department of Sociology, Social Work, and Anthropology
Phone: (435) 797-0981
Email: peggy.petrzelka@usu.edu

Karen H. Beard
Department of Wildland Resources
Phone: (435) 797-8220
Email: karen.beard@usu.edu

Charles G. Torre
Department of Physics
Phone: (435) 797-3426
Email: charles.torre@usu.edu

Mark R. McLellan, vice president and dean
Office of Research and Graduate Studies
Phone: (435) 797-1180
Email: mark.mclellan@usu.edu

Kenneth L. White, vice president and dean
College of Agriculture and Applied Sciences and University Extension
Phone: (435) 797-2201
Email: ken.white@usu.edu

Laurens H. Smith, interim provost, ex officio
Office of the Executive Vice President and Provost
Phone: (435) 797-1167
Email: larry.smith@usu.edu


Questions

Interim Provost Laurens H. Smith works closely with individual colleges, departments, and faculty on issues related to promotion and tenure, such as eligibility, prior service, leaves of absence, development of role statements, and post tenure review. Further, the Office of the Executive Vice President and Provost has published a Frequently Asked Questions: Promotion to the Rank of Associate Professor with Tenure booklet to address common questions about the process.



For more information on promotion and tenure, please contact:

Laurens H. Smith
Interim Provost
Phone: (435) 797-1167
Email: larry.smith@usu.edu