Office Hours and Location

Utah State University Purchasing Services is housed in the East Campus Office Building and is best accessed from highway 89, at the mouth of scenic Logan Canyon. The offices are open to the public from 8 a.m. to 5 p.m. - Monday through Friday. The mailing address, telephone and FAX numbers are:

Utah State University Purchasing Services
1330 East 700 North
8300 Old Main Hill
Logan, Utah 84322-8300

Office Telephone: 435-797-1033

FAX Number: 435-797-1089
Accounts Payable FAX Number: 435-797-7108

Utah State University was issued a new Sales Tax Exemption Number by the State of Utah on March 7, 2008. Tax Exempt # 11895815-002-STC is the only number that should be used. The new exempt number will be imprinted on all Purchase Orders and is to be used for all Purchasing Card transactions.

Purchasing Card:

Online Purchasing Cardholder "refresher training" is now available through Blackboard Vista. This training is only for existing cardholders . To access this training go to the FACT webpage @ http://it.usu.edu/fact/. The Blackboard Vista logon instructions are on the lower right side of the webpage. There are 5 seperate training modules, with an assessment or test for each module, that the cardholders will need to complete.

Please make arrangements to pick up your Purchasing Cards - in Old Main, Room 26
Monday through Friday - between the hours of 9 A.M. and 5 P.M.  


Equipment Tracking:
The Equipment Management Office has developed a new form to be used for tracking equipment purchases whenever the transaction is processed using a purchasing card.  It can also be used for on campus transactions with departments such as surplus property or the bookstore.  A copy of the invoice, receipt, or other support documentation should be included and sent or faxed to the numbers listed on the form. Click on the link to access the form:  http://www.usu.edu/controller/equipinv/forms/P-cardPurchase.pdf. 

All computers, regardless of price, are now required to be tagged and tracked because of the personal and proprietary information that can be contained on them.

Many departments are saving money by purchasing the parts to build their own custom computers.  This form could also be used to list all the parts and pieces along with the time spent to put the computer together, as a dollar amount, so that the computer can be listed at a price that is compliable for insurance.  This could also list the responsible person that the computer is being built for.

OCC Numbers:
Questions concerning the OCC (On Campus Card) Number, assigned to your Purchasing Card, should be directed to Monica Trippler at 797-8410 or email to: monica.trippler@usu.edu. Please remember, the OCC Number should be used for on campus card transactions.

Security Alert

Several university Visa Purchasing Cardholders have received email and telephone messages concerning fraudulent transactions on their cards.  These emails are not from US Bank, the issuer of our P-Cards. If you receive a suspicious request, via email or telephone, DO NOT REPLY and do not click on the link listed in the email. 

These are random emails and are being sent using a spam list that includes individuals who do not even have US Bank issued cards.  There has been no breach of security with any of our accounts.  DO SEND A COPY of the suspicious email to:  fraud_help@usbank.com 

Please contact the program administrators, in Purchasing Services, with any questions. They are: Joyce Howell @ 7-1788 or joyce.howell@usu.edu and Karlene Combs @ 7-1037 or karlene.combs@usu.edu..

Check Requests:

We encourage you to read and be familiar with the Check Request Policy located at  http://www.usu.edu/controller/acctpay/checkrequests.cfm.  The policy lists the types of transactions that are appropriate for payment when using a check request form. 

Please remember, the Requisition to Purchase Order system is the proper method for purchasing most goods and services. If you have any questions regarding the proper use of a check request form, please call Michelle Bair at 797-1045 or Ann Leishman at 797-1046.  They are happy to assist you.

Please note that with the Banner Finance System, Purchasing Services can issue purchase orders to vendors within hours of your request/requisition.  Depending on the daily activity, Purchasing Services downloads requisitions 3 to 8 times a day for processing.  A purchase order can also be printed on a rush basis if needed.  Unless bidding is required, most requisitions are now being processed the same day they are received.

PURCHA$ING POINTER$, Winter 2008

Bi-annual newsletter providing information and policy guidance for all purchasing related activities.
**Requisitioning
**Purchasing Cards
**Fraud Alert

Meals and Entertainment Policy:

The policy can be referenced on the Human Resources website located at http://www.usu.edu/hr/files/uploads/Policies/516.pdf
As a reminder, the Meals and Entertainment Policy requires that business meals and entertainment expenses be documented.  Therefore, please remember to attach a completed Meals and Entertainment Form to each check request or requisition where reimbursement is being requested for these expenses.
Link to the Meals and Entertainment Form: http://www.usu.edu/controller/forms/meform.pdf


University Gift Policy:

Operating Policy Number 505; effective as of August 15, 2006.  This policy provides specific guidelines regarding the value and type of gifts or awards that may be given to employees and the characteristics that make them taxable or non-taxable.  The policy is available through the following link http://www.usu.edu/hr/files/Policies/505.pdf
Link to the Gift Policy Form: http://www.usu.edu/controller/forms/GiftsForm.pdf


Sam's Club does not accept the University Purchasing Card:

Please contact Jill Ballard at 797-1038 to "check out" the USU Sam's Club card and to make payment arrangements for any charges incurred on this account.  Individual academic or administrative departments are not authorized to set up corporate, direct purchasing accounts with Sam's Club or any other vendor. 

Please Note

If your department needs to order viruses, bacteria, fungi or toxins, please read the information listed    under  "Program for the Control of Select Agents and Toxins".

Recycled Paper:

There are several State Contracts for paper products that include recycled paper products.  For information concerning, and links to these contracts, please go to the "contracts" section of this website.