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Registrar's Office Forms -> Registration Forms

Description: State Board of Regents policy mandates the students who take credit hours determined to be in excess of the degree program requirements are changed as a supplement. The policy permits a student to petition for a waiver if the excessive credits are necessary for the completion of the student’s program of study. This policy is outlined in the General Catalog.
Description: University Policy requires students to finalize their registration before the completion of 20% of the term or session. Any registration activity after 20% will only be allowed after review of this completed form.

NEW ONLINE FORM AVAILABLE:

Academic Record Adjustments and Refund Requests should now be submitted using the new online ServiceNow form.  Please see the information below:



What supporting documentation will I need to turn in?

Medical/Mental Health Extenuating Circumstances:

  • You will need to download the Medical Verification Form and have your licensed care provider fill it out. They can also write a letter (on letter head) however the Medical Verification Form is preferred as it contains the specific information the committee requires.
  • Your licensed care provider must indicate that your condition or illness prevented you from attending classes for a time period of two weeks or longer (or one week for a 7-week session course).
  • How to Submit the Form: Your licensed care provider can submit the verification form to our office via fax at 435-797-1110 (Attn: ARA Committee) or mail to 1600 Old Main Hill Logan, UT 84322-1600 Attn: ARA Committee. They can also return the form to you and you can attach it via the ServiceNow forms.

Medical/Mental Health Extenuating Circumstances of a Family Member:

  • You will need to download the Medical Verification Form for a Family Member and have your licensed care provider fill it out. They can also write a letter (on letter head) however the Medical Verification Form for a Family Member is preferred as it contains the specific information the committee requires.
  • Your licensed care provider must indicate that your condition or illness prevented you from attending classes for a time period of two weeks or longer (or one week for a 7-week session course).
  • A family member (including step-relatives) for this policy is defined as a student’s spouse, son, daughter, son-in-law, daughter-in-law, brother, sisters, brother-in-law, sister-in-law, grandparents, grandparents-in-law, grandchildren, or domestic partner.
  • How to Submit the form: Your licensed care provider can submit the verification form to our office via fax at 435-797-1110 (Attn: ARA Committee) or mail to 1600 Old Main Hill Logan, UT 84322-1600 Attn: ARA Committee. They can also return the form to you and you can attach it via the ServiceNow forms.

Work schedule change as required by your current employer:

  • You will need to download the Employer Verification Form and have your current employer fill it out. They can also write a letter (on letter head) however the Employer Verification Form is preferred as it contains the specific information the committee requires.
  • Your employer must verify that there was a significant change in work hours required by them and that directly conflicted with your course schedule and ability to attend or fully participate in class. New employment is generally considered the student’s choice and therefore would not be considered an extenuating circumstance.
  • How to Submit the form: Your employer can submit the verification form to our office via fax at 435-797-1110 (Attn: ARA Committee) or mail to 1600 Old Main Hill Logan, UT 84322-1600 Attn: ARA Committee. They can also return the form to you and you can attach it via the ServiceNow forms.

Death of a Family Member:

  • You will need to turn in a death certificate, obituary, or funeral program to document the event. A death certificate can be submitted without any further documentation. An obituary or funeral program require that your name be listed in the documents as proof that you are related to the deceased family member.
  • A family member (including step-relatives) for this policy is defined as a student’s spouse, son, daughter, son-in-law, daughter-in-law, brother, sisters, brother-in-law, sister-in-law, grandparents, grandparents-in-law, grandchildren, or domestic partner.
  • How to Submit: You will attach the document via the ServiceNow forms.

Active Military Duty:

  • You will need to turn in your official notice of military requirements or letter (on letter head) from a military official clearly outlining the dates of required service.
  • How to Submit: You will attach the document via the ServiceNow forms.

Jury Duty or Subpoena:

  • You will need to turn in your proof of jury duty or subpoena.
  • How to Submit: You will attach the document via the ServiceNow forms.

Other Extenuating Circumstances:

  • You will need to turn in documentation with dates, signatures, etc. that indicate the extenuating circumstance and why it inhibited you from attending or fully participating in your classes for a time period of two weeks or longer during the semester (or one week for a 7-week session course).
  • How to Submit: You will attach the document via the ServiceNow forms.

How do I submit a petition?

  1. Academic Record Adjustment and Refund Request Petition Form: The form you will submit is called the Academic Record Adjustment and Refund Request Petition. Before entering ServiceNow, ensure that you have your personal statement and supporting documentation ready to attach and submit. 
  2. ARA/RFR Supplemental Documentation Form: If you do not have the necessary documentation ready when you submit the petition form, you can still submit it and attach your documentation at a later date using our ARA/RFR Supplemental Documentation Form. Your original petition will not be reviewed until you have submitted all the necessary documentation using the supplemental form. 
You will find these forms on ServiceNow. Please click on the links above or go to servicenow.usu.edu and click on 1) Service Catalogs, 2) Registrar’s Office, 3) Registration, 4) Academic Record Adjustment and Refund Request Form. 
Description: This form is for registration functions that can’t be completed by the student in the Access/Banner system. University policies related to these registration functions, though not listed in their entirety on this form, will be followed. Policies are found at http://catalog.usu.edu/.
>> Download Now!
Description: USU employees or spouses of USU employees who are taking classes have the option to waive some or all student fees for that semester. However, by waiving these fees, the services typically available for the USU student body will NOT be available for that student employee or spouse. If the employee/spouse wishes to use some of these student services, they may select which of the fees listed below they will pay to maintain that access. Please note, this waiver is only available to student employees and their spouses and only applies to their normal student body fees. The fee waiver is not available for dependent children, special fees, books, or correspondence studies. This form must be completed each semester or the student will be charged for all student fees.
Description: Utah State University Student Account Receivable Procedures and Agreement to Pay Tuition and Fee Charges
Description: This form is to be used to request the application of specific student body fees and authorize payment from departmental resources. Use this form when providing access to Visiting Students or Scholars.