Hiring Students

The Student Employment office in the Career Design Center works with both on and off-campus employers. Take advantage of our students at Utah State University to help fulfill your short-term and long-term employment needs. This is a win-win opportunity for you and the student. We encourage employers to post positions through AGGIE Handshake for USU students. For help in posting positions, refer to our guides.

On-Campus Employer Forms

The Business Service representatives from the hiring department are responsible for ensuring the student/PT employee hired completes the required hiring forms listed below: I-9, W-4, direct deposit, memorandum of agreement and self-disclosure. Once these forms are completed, the employer will process an EPAF (Electronic Payroll Action Form) to set the student up on payroll.

Work Study Awarding Timeline 2021-2022

Below are key deadlines for the Work Study awarding timeline for students in the 2021-2022 academic year. For any questions regarding work study please contact the Employment Coordinator, Brianne Midgley (435-797-0176 | brianne.midgley@usu.edu).

  • Students must complete a free application for Federal Student Aid (FAFSA) by April 15, 2021 to be eligible for a WS award for the 2021-22 year.
  • Students will be awarded no later than the end of March 2021.
  • Those students who are awarded WS funding can begin applying for positions on August 1, 2021 at usu.joinhandshake.com/login.
  • Students who have obtained WS positions may begin working the week before classes’ start which is August 24, 2021.
  • FAFSA is available to complete at www.fafsa.gov. The 2021-22 FAFSA will use the 2019 tax/financial information.
  • Please use the IRS Data Retrieval tool to transfer in your tax information directly from the IRS. Follow the steps to transfer information to the FAFSA.
  • Please complete the 2021-22 FAFSA as soon as possible and remember to answer “YES” on the question asking if you are interested in being considered for work study.
  • Any questions on the FAFSA should be referred to the Financial Aid Office at 435-797-0173.

Student Employment Appreciation Week

The Career Design Center hosts Student Employment Appreciation Week for Utah State student employees. This event is held the third week of April each year. Setting aside a special week each year to honor student employees is the perfect opportunity to show your appreciation. Colleges and universities across the country will also be recognizing the importance of their student employees during this same week.

Recognize an outstanding student within your department by nominating them for Student Employee of the Year. Nominations will open mid-December and close the first week of February. This timeline allows the Career Design Center to put forth the USU Student Employee of the Year Winner for further national recognition.

Take a few minutes to nominate a student employee who makes a significant contribution to your department. Awards and prizes will be presented to the nominees and winner at an Awards Recognition Reception during the Student Employment Appreciation Week.

Thanks for participating in student employment appreciation

2020 Winner: Lauren Beutler

College of Agriculture and Applied Sciences - Student Services
Nominated by: Lisa Allen

"Lauren Beutler is the employee every employer hopes to hire. She is 100% reliable, demonstrating organization skills, efficiency, and accuracy few students attain. With a friendly smile, she begins each shift on time and does well what needs doing, without reminder. She has earned my complete trust. Lauren helps all who visit our office, from student drop-ins to the Student Services Director, academic advisors to the Associate Dean. She knows our programs, improves our procedures, and completes tasks without hesitation. Our office is better because of Lauren’s talent and work ethic. It is my honor to recognize her brilliant work." — Excerpt from Lauren's nomination form

2019 Winner: Levi Wilkes

Biology Department
Nominated by: Diane Alston, Alan Savitzky, Nancy Kay Pierson

"Levi is completely trustworthy, timely in arriving to work, completes his fully scheduled work hours, and is discrete, when necessary. Levi assists with running the main office with a high level of courtesy, skill, and aplomb. Levi is always calm and courteous to everyone. He is affable and kind. He treats everyone with respect. He is fun and enjoyable in the work environment. He takes his job seriously, yet with a personable attitude." — Excerpt from Levi's nomination form