Accounts Payable processes University payments using approved disbursement methods that support appropriate payee validation, tax reporting, documentation, and audit requirements in compliance with University, State, and IRS regulations.
Approved payment methods include University-authorized processes such as Accounts Payable, Payroll, Student Financial Services, ACH, check, wire transfer (when approved), or other University-approved payment systems.
To ensure proper internal controls and compliance, University funds are disbursed only through these approved methods. Payments to individuals—including employees, students, and non-employees, must be processed through the appropriate University system based on the nature of the payment.
Payments processed outside of approved disbursement methods are subject to review and may require repayment or corrective action.
Expenses paid using personal mobile payment applications (such as Cash App, Venmo, Zelle, PayPal, Apple Cash, or similar platforms) are rarely eligible for reimbursement unless incurred while the employee is in approved travel status and the expense is allowable under the University Travel Policy.