Cash Transporter
Primary Responsibility: Safely move university funds from one approved location to another.
Responsibilities
- Keep a record of who has custody of the deposit at all times.
- Make sure deposit bags are sealed before transport.
- Keep money secure and out of public view during transport.
- Never leave deposits unattended.
- Deliver deposits only to authorized employees.
- Follow university procedures for transporting funds, including using two people when required.
- Report lost, stolen, or suspicious deposits immediately.
- Complete required cash-handling and security awareness training.
- Cooperate with audits and reviews.
- Be accountable for all funds in your possession.
Cash Register Operator (Point-of-Sale Cashier)
Primary Responsibility: Process payments correctly while protecting university funds and customer payment card information.
Responsibilities
- Follow approved cash-handling and payment processing procedures.
- Check payment terminals for signs of tampering before use.
- Use only approved university systems to process payments.
- Record all transactions accurately.
- Protect customers' payment card information.
- Never write down, store, email, text, or photograph credit card numbers.
- Secure cash drawers, payment devices, and workstations when not in use.
- Report suspicious transactions, fraud, counterfeit money, or device tampering immediately.
- Complete required annual PCI, security awareness, and cash-handling training.
- Reconcile and balance funds according to university procedures.
- Be accountable for all funds under your control.
Cash Box Operator (Temporary Event Cashier)
Primary Responsibility: Collect, protect, and account for university funds during events.
Responsibilities
- Verify and document beginning cash amounts before the event.
- Follow approved cash-handling and payment procedures.
- Check payment devices for signs of tampering before use.
- Record every sale or payment accurately.
- Keep cash boxes and payment devices secure at all times.
- Never write down, store, email, text, or photograph credit card information.
- Always keep the cash box under your control or within sight.
- Reconcile funds and complete required documentation after the event.
- Follow chain-of-custody procedures when transferring deposits.
- Report fraud, theft, counterfeit money, device tampering, or security concerns immediately.
- Complete required annual PCI, security awareness, and cash-handling training.
- Be accountable for all funds collected during the event.