Job Category: Exempt

Salary Grade: H

Summary

Incumbents in the Business Manager series manage and coordinate the business operations of a department, college, or office. Incumbents oversee such activities as budget preparation and control, personnel processes, accounts payable, accounts receivable, contract and grant accounting, cashiering, and/or auxiliary enterprises.

Distinguishing Characteristics

The Business Manager Senior is distinguished from the Business Manager II in that incumbents in the Senior level oversee departments, programs, and/or offices that have the highest level of compliance and the most complex financial sources and processes.

Reporting and Supervisory Responsibilities

The Business Manager Senior reports to a Financial Officer. This classification may train, guide, and/or supervise business services staff.

Typical Functions

1. Functions as a primary resource and business consultant to the Executive Director, Director, Department Head, faculty, and business services staff in the assigned area.
2. Oversees and manages daily activities and transactions within assigned area, including p-card, financial banner, travel, and personnel processes.
3. Coordinates financial aspects of proposals, contracts, grants, etc. Assists staff in administering proposals to ensure compliance with federal, state, and University policies.
4. Performs functions such as budget preparation, budget reconciliation, EPAF creation, data management, and fiscal information support.
5. Ensures payroll is properly recorded and processed.
6. Develops and maintains databases.
7. May train, guide, and mentor business services staff, as assigned.
8. Maintains annual budget using proper accounting/budgeting methods and retains records of financial figures for comparison with estimated budget.
9. Coordinates, designs, and implements financial/management systems.
10. Processes graduate assistantships, tuition awards, scholarships, graduate insurance, RC/AIS funding, and administration.
11. Communicates and coordinates with other colleges and departments within and outside USU regarding financial matters.
12. Reconciles and reviews financial statements to ensure accuracy.
13. Develops new concepts and approaches to issues.
14. Adapts procedures, processes, and tools to meet the more complex requirements of the position.
15. May be expert in area of medical records, including privacy standards and compliance, insurance, Medicaid, Medicare, and billing.
16. Performs miscellaneous job-related duties as assigned.

Knowledge, Skills, and Abilities

1. Knowledge of finance enterprise systems and software.
2. Computer skills, including Excel and Windows.
3. Knowledge of management reporting systems.
4. Knowledge of finance, accounting, budgeting, and cost control procedures.
5. Ability to train and lead staff.
6. Problem solving and critical thinking skills.
7. Knowledge of contracting process and associated local, state, federal, and other regulations.
8. Ability to develop and maintain recordkeeping systems and procedures.
9. Skilled in budget preparation and fiscal management.
10. Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.
11. Knowledge of software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections.
12. Knowledge of current business issues and trends.
13. Expert knowledge of financial principles, practices, concepts, and that analysis of reports of financial data.
14. Knowledge of privacy standards and compliance.

Minimum Qualifications

Bachelor’s degree in a business field plus four years of experience or an equivalent combination of education plus experience is required.

Work Environment and Physical Requirements

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

Disclaimer

This position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.