Job Category: Non-Exempt

PCLS: 50041

Salary Grade: E

Summary

Incumbents in the Coordinator series perform a combination of complex program-related and/or administrative functions to support or oversee community, social, and instructional programs; and/or coordinate people, information, events, or facilities. 

Distinguishing Characteristics 

The Coordinator Senior is distinguished from the Coordinator III in that incumbents in the Senior level have more decision making ability, require less supervision, and/or work in programs that are larger and/or more complex.  

Reporting and Supervisory Responsibilities

The Coordinator Senior reports to a Director, Manager, or Supervisor.  This classification may train and supervise student employees and/or hourly employees. 

Typical Functions

1. Provides support to administrators, faculty, academic, and/or research staff. 
2. May perform office management duties, including managing schedules/calendars, scheduling meetings, creating and processing forms, and keeping records as appropriate. 
3. May provide training, instruction, liaison services and/or consultation to students, faculty, and/or staff in the use of specialized services. 
4. May write, edit, and coordinate the development of promotional materials, educational materials, training manuals, newsletters, and/or brochures, as requested. 
5. May create or participate in the development and implementation of policies and procedures. 
6. May coordinate program/department activities including, conferences and events. 
7. May coordinate and oversee the day-to-day management of supplies, equipment, and facilities for the organization. 
8. May maintain and update software. 
9. May schedule the use of classrooms and facilities. 
10. May coordinate and promote a program and its activities. 
11. May maintain and create content for a website and social media. 
12. May hire, train, supervise, and evaluate employees. 
13. May calculate and prepare monthly budget reports. 
14. May create contracts and itineraries and book travel and lodging for guests. 
15. May provide education courses. 
16. May recruit and retain class participants.  
17. Performs miscellaneous job-related duties as assigned. 

Knowledge, Skills, and Abilities

1. Skilled in the use of computers with Windows-based operating environment. 
2. Ability to create, compose, and edit written materials. 
3. Records maintenance skills. 
4. Knowledge of supplies, equipment, and/or services ordering and inventory control. 
5. Database management skills. 
6. Knowledge of office management principles and procedures. 
7. Ability to foster effective working relationships within a team environment. 
8. Ability to make administrative/procedural decisions and judgments. 
9. Ability to coordinate and organize meetings and/or special events. 
10. Knowledge of communication principles, media, and marketing techniques. 
11. Knowledge of University policies and procedures. 
12. Field specific knowledge, skills, and abilities as described in recruitment notice. 

Minimum Qualifications

Six years of experience; or an associate degree plus four years of experience; or a bachelor’s degree plus two years of experience or an equivalent combination of education plus experience is required. 

Work Environment and Physical Requirements

Employees typically work in an office environment and are protected from weather conditions or contaminants, but not necessarily occasional temperature changes. However, in certain instances employees may work outdoors and may not be protected from weather conditions. Employees nearly continuously sit and often use repetitive hand motions.  

Disclaimer

This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.