Program Coordinator I


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Job Category: Exempt

PCLS: 30071

Salary Grade: F

Summary

Incumbents in the Program Coordinator series plan and coordinate the day-to-day fiscal, administrative, and operational activities of a narrowly defined program or set of activities. The program is usually focused to a single purpose, may be scientific, research, educational, or service oriented.

Reporting and Supervisory Responsibilities

The Program Coordinator I may report to a faculty member, Director, Department Head, or Manager.  This classification may train and direct hourly/student employees, volunteers, and/or graduate students.

Typical Functions

  1. Designs, coordinates, and implements the aspects of a program.
  2. Serves as a principal liaison between students, faculty, staff, other departments, and/or external constituents.
  3. Facilitates seminars, meetings, and special projects.
  4. Coordinates activities of support staff, consultants, faculty, and/or volunteers engaged in implementation and administration of program objectives.
  5. Monitors and administers program revenues and expenses; may develop or participate in the development of funding proposals for the program.
  6. Writes, edits, and coordinates development of course catalogs, promotional materials, educational materials, training manuals, newsletters, and/or brochures, as appropriate to the program.
  7. Collects and analyzes data; prepare reports; and maintains program records and statistical information.
  8. Ensures completion of clerical and administrative support tasks, including creating, typing, and editing program correspondence and purchasing documents, reports, program handbooks, and other publications.
  9. Writes and/or assists with writing grants and proposals as appropriate to the objectives and funding nature of the program; may participate in other fundraising activities.
  10. May maintain and create content for program website.
  11. May train and direct lower level staff, student employees, volunteers and/or graduate students.
  12. Performs miscellaneous job-related duties as assigned.

Knowledge, Skills, and Abilities

  1. Knowledge of research and information gathering methods and procedures.
  2. If applicable, knowledge of grant development, implementation, budgeting, fiscal control, and reporting.
  3. Ability to make administrative/procedural decisions and judgments.
  4. Ability to coordinate and organize meetings and/or special events.
  5. Skilled in the use of personal computers and related software applications.
  6. Skilled in organizing resources and establishing priorities.
  7. Skilled at records maintenance.
  8. Ability to lead and train staff and/or students.
  9. Ability to interact with students, faculty and/or staff in a team environment.
  10. Knowledge of communication principles, media, and marketing techniques.
  11. Ability to gather and analyze statistical data and generate reports.
  12. Program specific knowledge, skills, and abilities as described in recruitment notice.
  13. Ability to exercise a high level of creativity, decision making, problem solving, and discretion as work is varied and may be undefined.

Minimum Qualifications

Associate degree plus two years of related work experience; or a bachelor’s degree in a related field; or an equivalent combination of education plus experience is required.

Work Environment and Physical Requirements

Employees typically work in an office environment and are protected from weather conditions or contaminants, but not necessarily occasional temperature changes. However, in certain instances employees may work outdoors and may not be protected from weather conditions. Employees could be exposed to hazardous chemicals.  Employees nearly continuously sit and often use repetitive hand motion (such as typing).  Bending and stooping is occasionally required. Employees nearly continuously listen, hear, and talk. 

Disclaimer

This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.