Staff Assistant I


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Job Category: Non-Exempt

PCLS: 50009

Salary Grade: C

Summary

Incumbents in the Staff Assistant I position perform a variety of administrative support and/or secretarial duties for a specified department or program.

Reporting and Supervisory Responsibilities

This classification may train and guide hourly and/or student staff.

Typical Functions

  1. Performs office duties, including answering phones, directing calls to appropriate parties, data entry, filing, appointment scheduling, and other general duties as assigned.
  2. Provides administrative support, including scheduling appointments, coordinating meetings/conferences, and maintaining/ordering office supplies.
  3. Greets and directs visitors.
  4. Sorts, screens, and distributes incoming and outgoing mail.
  5. Composes and word-processes various standard documents and correspondence.
  6. Arranges maintenance of office equipment.
  7. Performs miscellaneous job-related duties as assigned.

Knowledge, Skills, and Abilities

  1. Skilled with computers and related software.
  2. Skilled with basic office equipment, including printers, copiers, and telephone systems.
  3. Good organizational skills.
  4. Strong verbal and written communication skills.
  5. Ability to handle sensitive and confidential business data and personal information.
  6. Excellent customer service skills.

Minimum Qualifications

High school diploma/GED or aptitude is required.

Work Environment and Physical Requirements

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds.

Disclaimer

This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.