Internal Audit Hotline

The university is committed to appropriate use of public funds. All employees are encouraged to report suspected fraud, waste, abuse or mismanagement to their supervisor or directly to a higher level if the supervisor is involved. This report can be made directly to Internal Audit Services staff (contact information below) or anonymously here: Internal Audit Hotline Form.

IMPORTANT! Please retain the incident code from the hotline form. The incident code and password you create will be required to access the incident report for any follow-up questions or status updates. Retain both for your records. It is impossible to retrieve a lost incident code or password. 

Please note: other than general information, we cannot share the details of investigations with individuals who submit a report. This is to help ensure we comply with employee and student confidentiality laws and/or do not share information which could undermine an ongoing investigation.

If you are aware that a crime has been committed, you should report it immediately to the police. 

What does Internal Audit Services investigate?

Internal Audit Services reviews, evaluates and investigates reports of suspected dishonest or fraudulent activities as well as control weaknesses and ineffective or inefficient processes. Some investigations may be completed in cooperation with or referred to Department of Public Safety (Police), Office of Legal Affairs, Office of University Ethics and Compliance, Human Resources or other departments, as applicable. These reviews and investigations may also be performed under the direction of General Counsel. 

What should be reported?

Dishonest or fraudulent activities include:

  • Forgery or alteration of documents (checks, promissory notes, time and attendance records, independent contractor agreements, purchase orders, etc.)
  • Misrepresentation of information on documents
  • Misuse, mismanagement, or misappropriation of funds, supplies or any other asset (including equipment)
  • Improprieties in the handling or reporting of money transactions
  • Waste related to weak controls, ineffective or inefficient processes
  • Authorizing or receiving payments for goods not received or services not performed
  • Authorizing or receiving payments for hours not worked
  • Theft of university property
  • Personal use of university credit cards, materials or assets
  • Falsification of documents or reports
  • Any apparent violation of Federal, State or local laws
  • Any similar or related activity

How do I report?

Internal Audit Services' staff contact information is as follows:

  • Location: Old Main, Room 63
  • Phone: (435) 797-1084. If calling after hours, please leave a voice mail and we will return your call.
  • Mail: Internal Audit Services, Utah State University, 1430 Old Main Hill, Logan, UT 84322-1430
  • Internal Audit Hotline Form
  • IMPORTANT! Please retain the incident code from the hotline form. The incident code and password you create will be required to access the incident report for any follow-up questions or status updates. Retain both for your records. It is impossible to retrieve a lost incident code or password. 
  • Other than general information, we cannot share the details of investigations with individuals who submit a report. This is to help ensure we comply with employee and student confidentiality laws and/or do not share information which could undermine an ongoing investigation.

Is the reporting party's name confidential?

The university is committed to protect employees who, in good faith, report suspected improprieties or illegal activities. It is unlawful in Utah to discharge, threaten or otherwise bring a personal action against an employee who reports a violation of law or waste of public funds, property or labor; unless the employee knows the report is malicious, false or frivolous.

Employees are encouraged to report suspected improprieties "on the record". However, Internal Audit Services is authorized to receive relevant information on a confidential basis. In such cases, the university will try to prevent disclosure of the identity of an employee, who reports alleged misconduct. However, the identity of an employee may become obvious to others due to the nature of the information the employee has shared. Depending on the specifics of the allegation, the employee's identity may be disclosed:

  • To any law enforcement agency investigating the matter
  • To university employees assigned to investigate the matter
  • To university administrators to the extent necessary to conduct an investigation (on a need to know basis)
  • If required pursuant to a subpoena or by law
  • If necessary to defend a grievance by an employee
  • If required by due process in connection with disciplinary action against the accused person