Job Posting Common Verbiage

This document provides suggested language for job postings. Please refer to the templates in iCIMS and/or the published job descriptions for job-specific information. Please contact the Office of Human Resources with any questions.

Documents to be Uploaded in the Candidate Profile

Documents that are uploaded in the Candidate Profile can be viewed by all USU search committees and are not available for bulk download (except the Resume). Please list these documents first in the “Required Documents” section of the job posting, as they will be submitted at the beginning of the application process.

Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
Cover Letter (class schedule) to be uploaded at the beginning of your application in the Candidate Profile under “Documents 1-10”
Documents that can be uploaded include: Writing Samples, Research Statements, Teaching Philosophy, Transcripts, Leadership Philosophy, Evidence of Teaching Effectiveness, Letters of Recommendation or Other documents

Documents to be Typed/Pasted as iForms

Documents that are submitted via iForms are application-specific and can only be viewed by the corresponding search committee members. iForms will only accept plain text (no photos, diagrams, etc.) and are available for bulk download. Please list these documents after all Candidate Profile documents in the “Required Documents” section of the job posting, as they will be submitted at the end of the application process.

Cover letter to be typed/pasted at the end of your application
Class schedule to be typed/pasted at the end of your application under “Other Documents”
Documents that can be typed/pasted into an iForm are: Cover Letter, Research Statement, Teaching Philosophy, Leadership Philosophy, Writing Sample, or Other documents

Review Date Information

The review date is an internal field that is not viewable by applicants. If you would like to inform applicants of the review date, you will need to add wording to the body of the job posting in the “Overview” section. Here is some example language:

Review of applications will begin January 1, 20XX and the position will remain open until filled.
Review of applications will begin January 1, 20XX. Applications will not be accepted past this date.

Screening Question Suggestions

You have the option to ask screening questions in lieu of a cover letter. This is an opportunity to directly ask your candidates for the information you would want to get out of a cover letter. Here are some examples of questions you could ask:

Please provide your schedule availability.
Please describe your level of experience working with Microsoft Office products.
What strengths would you bring to this position?
Describe your ideal office culture.
Detail your experience with (skill ie….technical writing, grants and contracts, office management, recruitment processes)

Commonly Used Qualifications Wording Examples

Qualifications are formatted in a bulleted list and can begin with “Primary responsibilities of this position include but are not limited to:”. Qualifications should come from the corresponding job description found on USU's HR page.

Examples of common wording for specific qualifications are as follows:

Valid driver’s license to perform essential job responsibilities, such as driving university vehicles and transporting materials
Must have access to reliable transportation to and from work site
Job offer is contingent upon the successful completion of a background check

Telework Verbiage

In-State: This position is telework eligible within the state of Utah.
Hybrid: This position is eligible for hybrid work within the state of Utah
Out-of-State: This position is telework eligible within the state of Utah. Telework outside of the state of Utah is subject to review and approval by the University prior to a job offer being extended.

Visa Sponsorship Verbiage

If visa sponsorship information will be included in the posting, please contact Danielle Anderson to discuss the position’s eligibility for visa sponsorship. The language included in the posting, in part, determines the department’s options and obligations related to sponsorship.

After consulting with Danielle and confirming the position’s eligibility, please include one of the following statements in the Overview section of the posting, as applicable:

The department is willing to consider visa sponsorship.
Visa sponsorship is not available for this position. U.S. work authorization is required for the duration of employment.

Work Environment, Physical, and Mental Demands Wording Examples

Please note, the templates that are available in iCIMS and published USU job descriptions include job-specific ADA language in the “Work Environment and Physical Requirements” section. This wording has been approved and should be referred to when posting a job. This wording should be listed in the “ADA” section of the job posting, NOT the “Qualifications” section.

General Office Work:

Office Work with Some Physical Requirements:

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds.

Indoor/Outdoor Duties:

The environment and physical requirements may change depending on the specific function of the work each department performs. Incumbents may be in both indoor and outdoor environments. Indoors, in an office space, event space, or public space are protected from weather conditions, but not necessarily from temperature changes. Incumbents may nearly continuously sit and often use repetitive hand motion (such as typing).

Outdoors, incumbents may not be protected from weather conditions and may be exposed to extreme heat and extreme cold. Additionally, indoor or outdoor work environments may include being confined or in narrow spaces for periods of time. The incumbent may also be exposed to loud noises or vibrations from equipment, and conditions that may affect the respiratory system, such as fumes, odors, dusts, mists, gases, and poor ventilation. Bending, crawling, and crouching may be required. Incumbents may be required to lift, push, and/or pull objects up to 50 pounds and be required to walk and/or stand for long periods of time.

Light Physical Duties:

This position requires moderate physical effort. Employees must have sufficient strength to perform the duties and responsibilities of the position, including lifting up to 25 pounds, walking and standing. Employees must adhere to safety precautions and may be required to use protective equipment.

-OR-

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. This position requires moderate physical activity, including the handling of objects up to 25 pounds and/or standing or walking more than one hour per day.

Moderate Physical Duties:

The position requires considerable physical activity. Employees must have sufficient strength to perform the duties and responsibilities of the position including heavy lifting (50 pounds) and/or pushing and pulling of heavy objects. Employees must be prepared to assume uncomfortable positions such as crawling, kneeling, and squatting. Additionally, the work environment can include confined or narrow spaces. Employees must adhere to safety precautions and may be required to use protective equipment.

-OR-

This position requires moderate physical activity. Employees must have sufficient strength to perform the duties and responsibilities of the position including moderate lifting (up to 50 pounds), walking, bending, stooping, kneeling, and squatting. This position requires nearly continuous standing, repetitive hand motions, and reaching overhead. Employees may be exposed to unusual elements including extreme temperatures, dust, fumes, smoke, unpleasant odors, and/or loud noises.

Intensive Physical Duties:

This position requires considerable physical activity. Employees must have sufficient strength to perform the duties and responsibilities of the position including heavy lifting (up to 75 lbs.) and/or pushing and pulling of heavy objects. Employees must be prepared to assume uncomfortable positions, such as crawling, kneeling, and squatting. Employees work outside and will not be protected from weather conditions, including extreme cold and extreme heat for extended periods.

Employees are exposed to hazardous conditions including, noise, vibrations from machinery, moving mechanical parts, moving vehicles, electrical current, exposure to chemicals, elevated work spaces, such as scaffolding, and atmospheric conditions that can affect the respiratory system, such as fumes, odors, dusts, mists, gases, and poor ventilation.

List of Disposition Codes

Does not meet minimum requirements-Lacks related experience
Does not meet minimum requirements-Lacks minimum experience
Does not meet minimum requirements-Lacks education, license/certification
Not among the most qualified-Less effective interview
Not among the most qualified-Less effective oral, written, or interpersonal skills
Not among the most qualified-Less effective research record
Not among the most qualified-Less potential for a successful teaching record
Not among the most qualified-Less related experience
Not among the most qualified-Reference check unsatisfactory
Not among the most qualified-Research not in relevant field
Not among the most qualified-Teaching not in relevant field
Not among the most qualified-Less effective publication record
Other non-selection reasons-Inconsistencies on work history
Other non-selection reasons-Potential conflict of interest
Other non-selection reasons-Errors on application materials
Other non-selection reasons-Position ineligible for H-1B sponsorship
Other non-selection reasons-Ineligible for hire-Contact HR (If needed, only utilize this disposition code after communicating with HR)
Other non-selection reasons-Position filled prior to the receipt of application
Offer accepted
Declined offer-Salary
Declined offer-Accepted another position
Declined offer-Location
Declined offer-No job opportunity for spouse/partner
Declined offer-Other reasons
Withdrew Application-Personal reasons
Withdrew Application-Declined interview
Withdrew Application-No show/response for interview
Withdrew Application-Can’t meet expectations of the position (schedule, hours, etc.)
Withdrew Application-Salary expectations
Position cancelled (You may only use this if the search has been cancelled through HR)

List of Cancellation Reasons

Failed Search- Offer Rejected
Failed Search- Insufficient Applicant Pool
Cancelled- Job Rewrite
Cancelled- Never posted
Cancelled- Reorganization
Cancelled- Position Not Needed