4203 PR-1: Logan Campus General Student Fee Procedures

Associated Policy: 4203, Logan Campus General Student Fee Policy
Effective Date: 2025/04/22
Last Revised: 2026/10/06
Responsible Executive: Vice President of Student Success
Policy Custodian: Student Involvement and Leadership Office, Executive Director of Student Involvement and Leadership 

PURPOSE 

USU Policy 4203: Logan Campus General Student Fees establishes the appropriate uses for student fees and delegates decision-making authority to the Administrative Fee Committee and General Student Fee Advisory Board. These procedures will be carried out in accordance with USU Policy 4203.

Definitions

  • Administrative Fee Committee: a committee that reviews and recommends fee allocation and service levels for the General Student Fee Advisory Board within its fee-receiving area.
  • General Student Fee Advisory Board: the committee that oversees the establishment, review, revision, or repeal of General Student Fees.
  • General Student Fees: institution-wide mandatory fees assessed to students upon registration to benefit students broadly and to support student inclusion, enrichment, and success as a campus community.

Structure

The following individuals serve on the General Student Fee Advisory Board as voting members, with their primary area of responsibility noted. College senator titles listed below shall reflect the current official name of the respective college. Administrative updates to college names and corresponding senator titles may be made without further approval, provided such updates do not change Board membership, voting privileges, responsibilities, or fee assignments.

  1. USUSA Executive Vice President (Chairperson)
  2. USUSA Logan Campus Vice President: Activity Fee
  3. USUSA College of Engineering Senator: Building Fee (TSC Maintenance)
  4. USUSA Student Events Executive Director: Activity Fee (Student Media)
  5. USUSA Athletics Executive Director: Athletics Fee
  6. USUSA Emma Eccles Jones College of Education, Health, and Human Sciences Senator: Bus Fee
  7. USUSA Clubs and Organizations Executive Director: Campus Recreation
  8. USUSA Jon Huntsman School of Business Senator: Building Fee (Stadium, Spectrum, ARC)
  9. USUSA J. & Jessie E. Quinney College of Agriculture and Natural Resources Senator: Student Nutrition and Access Fee
  10. USUSA College of Arts & Sciences Senator: Music and Theater Fee
  11. USUSA President
  12. USUSA Student Advocate Vice President
  13. USUSA Graduate Studies Senator
  14. Vice President, Student Success
The following individuals serve on the General Student Fee Advisory Board as non-voting members.
  1. Executive Director, Budget and Planning Office
  2. Executive Director of Student Involvement and Leadership
  3. Student Involvement and Leadership Advisor over the USUSA Executive Vice President
  4. Student Involvement and Leadership Staff Assistant (Executive Secretary)
  5. Associate Vice President, Engagement & Well-Being and Dean of Students
The General Student Fee Advisory Board also includes seven students-at-large who are chosen through an application process at the beginning of the fall semester. This application process shall be conducted by the Executive Vice President and their SILC advisor. Both USUSA Academic Senate and USUSA Executive Council must approve the selections by simple majority vote before the new member may serve on the board. The seven students-at-large are voting members of the General Student Fee Advisory Board, and they serve one-year terms.


If a USUSA officer declines or is unable to fulfill their obligations on the General Student Fee Advisory Board, the Executive Vice President shall appoint another USUSA officer to replace them. 

If a student-at-large member of the General Student Fee Advisory Board declines or is unable to fulfill their obligations on the General Student Fee Advisory Board, the Executive Vice President and their SILC Advisor must appoint another student to fill the position.

Each fee-receiving area at USU shall establish an Administrative Fee Committee, chaired by a member of the General Student Fee Advisory Board. Students must constitute a majority of each Administrative Fee Committee.

Process

Requests for new student fees and revisions to current student fees must be submitted to the USUSA Executive Vice President by a deadline set each year. Requests must be completed using a form established for that purpose. The USUSA Executive Vice President will provide a copy of all requests to the USUSA President, the Vice President for Student Success and the executive secretary of the General Student Fee Advisory Board. The Vice President for Student Success will meet with the USU Leadership Council for input. The Leadership Council will provide comments on each request and give an unprioritized list of requests it supports to the General Student Fee Advisory Board.


The General Student Fee Advisory Board’s recommendations are due to the President annually by the Friday following the last meeting.

All new fee requests, after review and comment by the USU Leadership Council, shall be voted on by the General Student Fee Advisory Board. A two-thirds majority vote by the General Student Fee Advisory Board will move the fee request to a referendum at the general student-body election. If the referendum passes, the General Student Fee Advisory Board will provide a positive recommendation to the University President, and, if approved, to the Board of Trustees. A student referendum for new   General Student Fees may be initiated by student petition as outlined in the USUSA Constitution.

  1. The General Student Fee Advisory Board may recommend revising an existing General Student Fee without going through the referendum process. However, if an existing fee increase request is at least $30 (per student, per semester), the General Student Fee Advisory Board may not issue a recommendation to the University President and Board of Trustees without first going through the referendum process. A favorable vote by the General Student Fee Advisory Board will move the fee request to a referendum at the general student-body election. If the referendum passes, the   General Student Fee Advisory Board will provide a positive recommendation to the University President, and, if approved, to the Board of Trustees.

  2. The General Student Fee Advisory Board shall notify currently enrolled students and provide them the following information regarding the purpose and amount of the proposed fees at least 30 days prior to a vote:
    1. details of the proposed facility and estimated costs for construction;
    2. the projected amount of the general student fee needed to fund the debt service for the cost of facility construction or renovation;
    3. the estimated length of debt service;
    4. the estimated costs, over the life of the facility, for the operation of the facility including operation and maintenance and capital improvements; and
    5. the projected amount of the general student fee to cover the cost of facility operation including operations and maintenance, capital improvements, and other necessary operating expenses.

 When there is a proposal for establishing a new General Student Fee, revising an existing General Student Fee, or repealing a General Student Fee, the General Student Fee Advisory Board shall:

  1. Notify currently enrolled students using a method(s) that the General Student Fee Advisory Board determines best reaches the majority of students (e.g. email, text, social media, student newspaper, digital signage, etc.) of the proposed change and the date, time, and location of a student hearing on the proposal; and

  2. Hold a student hearing which shall be attended by at least one student representative from the General Student Fee Advisory Board. The student representative shall provide a summary of student comments received during the hearing to the Board of Trustees. The hearing may be held in conjunction with USU’s truth-in-tuition hearing.
An introductory meeting of the General Student Fee Advisory Board will be held annually during the first part of October to orient members to one another, to review this policy, and to identify issues that the current board will be addressing over the next year.


The Administrative Fee Committees shall oversee the following tasks:

  1. Review proposed budgets and actual expenditures of each fee receiving area. The budgets and reports shall be forwarded to the General Student Fee Advisory Board.
  2. Ensure that each fee receiving area maintains a desired level of service. The Administrative Fee Committees may recommend to the General Student Fee Advisory Board revisions to General Student Fees to ensure that the fees are appropriate to maintain the level of service.
  3. Maintain a record that sets forth the rationale for each decision regarding fees.
The Administrative Fee Committee may also:

  1. Request and conduct in-depth, comprehensive reviews of specific fees; and
  2. Review budgets and recommend to the appropriate fee administrators any necessary changes.

Reporting

The chair over each fee-receiving area will report directly to the General Student Fee Advisory Board. The General Student Fee Advisory Board will report to the University President and Board of Trustees on proposed changes relating to existing fees, and on all requests for new fees.

Student fee issues will typically be presented once a year to the University President and the Board of Trustees as a package proposal. The General Student Fee Advisory Board will prepare the proposal after hearing all requests for new fees and increases in existing fees.


General Student Fees shall be published on USU’s website.