Off-Cycle Course Fee Review Process
Under certain circumstances departments may request course fee changes outside of the regular review cycle by submitting an off-cycle review request. Approved circumstances may include a new course that has been approved or an urgent need for a new or increased fee prior to the three-year cycle.
Schedule
| Effective Semester | Form Available | Deadline for Form Submission | At Course Fee Committee Level (approved through Department Head Level) |
|---|---|---|---|
| Spring | August 15 | August 31 | September 20 |
| Summer | August 15 | December 1 | December 20 |
| Fall | August 15 | January 15 | February 1 |
Process
- The course instructor determines:
- If the pedogogy of the course requires a course fee
- If the course fee will require money to be set aside for repair and replacement of equipment.
- If the course has shared resources (equipment in a lab/kitchen, consumables or teaching support).
- The course instructor collaborates with the business services personnel to develop the appropriate budget templates.
- The course instructor completes the ServiceNow course fee request form and attaches the budget templates.
- The course fee subcommittee reviews the budget templates and works with departments to correct errors and upload new budget templates as needed.
- The department head reviews and approves all course fees. The department head also prepares an overall report of course fees for the department.
- Course fee committee reviews all proposals and approves or sends back for revisions.
- Course fees are approved and finalized in ServiceNow and Banner.
Resources