Navigating the Office of Equity Grievance Process
If you have experienced sexual misconduct, the Office of Equity provides information about supportive measures, reporting options, and the investigation process. If you have any questions, please contact the Office of Equity at 435-797-1266.
The Office of Equity grievance process for sexual misconduct reports is an administrative process, which is different than a criminal process. It includes earlier resolutions, formal investigations, and university-driven investigations.
More information about the grievance process is available in interim USU Policies 339, 339A, and 339B. The previous policies related to sexual misconduct are applicable to conduct alleged to have occurred August 14, 2020 or later per 34 CFRR 106 (2020). They are subject to change at any time. Information about how the university will respond to sexual misconduct incidents that occurred prior to August 14, 2020 is available in procedures for responding to pre-08142020 allegations.
People in the Office of Equity Grievance Process
The interim executive director of the Office of Equity is Steven Rammell.
The executive director oversees the Office of Equity processes and operations. The executive director oversees the Office of Equity grievance process generally and also determines whether there is good cause to extend timeframes for the investigation process.
Title IX Coordinator
The USU Title IX Coordinator is Hilary Renshaw.
The Title IX Coordinator is designated by USU to coordinate USU's efforts to implement and monitor compliance with the Sexual Misconduct policy and with federal Title IX regulations more generally. The Title IX Coordinator is responsible for promptly responding to incident reports of alleged sexual misconduct, coordinating effective implementation of reasonable supportive measures, and informing claimants of their option to file a formal complaint.
Claimant: An individual who is alleged to have experienced sexual misconduct in a report to the USU Title IX Coordinator.
Respondent: An individual who is alleged to have committed sexual misconduct in a report to the USU Title IX Coordinator.
Supportive Measures Specialist
The supportive measures specialist conducts initial meetings with the parties and provides supportive measures to both parties involved in the Office of Equity grievance process.
During a formal investigation, investigators interview the parties and witness(es). They gather evidence, share the evidence with the parties, and issue the investigation report. The investigator assigned to the case also attends the hearing.
Process Advisors/Support Person
Parties may have a process advisor and/or support person to assist them through the Office of Equity grievance process and, in cases involving sexual misconduct, must have a process advisor at a hearing. In sexual misconduct cases only, a process advisor will be appointed prior to a hearing for a party that does not select their own advisor.
A process advisor is a single individual that is chosen by the party to attend meetings and be included on communications from the Office of Equity. Both parties (claimant and respondent) have the right to a process advisor throughout the entire Office of Equity process. The process advisor can be a friend, parent, family member, attorney, or any other person the party chooses.
A support person is a single individual that is chosen by the party to attend meetings and be included on communications from the Office of Equity. Both parties (claimant and respondent) have the right to a support person throughout the entire Office of Equity process. The support person can be a friend, parent, family member, attorney, or any other person the party chooses.
The hearing panel are USU employees, selected by the University, who have been trained in the Office of Equity grievance process and information related to bias, conflicts of interest, impartiality, and trauma-informed principles.
Options For a Person Who Has Experienced Sexual Misconduct
If you have experienced sexual misconduct, the Office of Equity would like to talk with you about the following options:
Supportive measures are designed to address safety concerns and help an individual continue in their educational or employment opportunities. They can include academic accommodations, mutual no contact orders, employment modifications, or financial aid appeals.
Formal Investigation and Hearing
A formal investigation is when both parties are interviewed, provide evidence and witnesses, and participate in a hearing. If the individual who did the behavior is found to have violated university policy, appropriate sanctions are instituted.