Employee Sexual Misconduct Prevention Training

An employee’s designation for sexual misconduct prevention training might change if their role at the university changed, for example if they moved departments or if they became a supervisor. USU is always re-assessing its obligations to the the campus community under Title IX and its own sexual misconduct prevention policies, and that will occasionally mean changes in employees’ obligation to report sexual misconduct. Additionally, USU’s learning management system, Learn Blue, is based on an employee’s status in Banner. (e.g. part-time, instructor, job title, etc.). If you feel you have been mis-designated because the information in Banner is incorrect, you will need to contact your department’s Business Services representative to correct the information in Banner.

All employees are required to complete this training.

The correct training for your role will be assigned to you in Learn Blue. If you think you have been incorrectly assigned a certain training, please contact the Organizational Development & Design team at training@usu.edu.

Reporting Employees and Designated Confidential Resources are required to attend the training “live,” whether in person or via videoconference. Training for Non-Designated Employees is online and self-paced. 

New employees have a longer training because they need a more solid foundation for reporting and responding to disclosures of sexual misconduct. Continuing employees have a slightly shorter training that reviews their obligations and discusses updates or other topics of unique relevance to the USU community.

Both students and employees at USU have an annual sexual misconduct prevention training requirement. Individuals with multiple university roles will be required to participate in each of the sexual misconduct prevention trainings that is required for each of their roles. All USU’s sexual misconduct prevention trainings review unique content, and attendance cannot be substituted between them. 

Common reasons:

• Student employees are required to take both the sexual misconduct prevention training for employees and the student prevention training. This means they will have to complete two separate trainings due to their dual roles as both students and employees at USU. Additionally, some students have an additional training requirement due to participation in athletics, fraternity and sorority life, and student organizations.  Review student training requirements. 
• Some employees change designations during the fiscal year and are required to attend a portion of a second training to learn about their new reporting obligations. (For example, an employee may be a Non-Designated Employee and later become a supervisor. All supervisors are Reporting Employees, so the employee would need to take an additional training to learn about their new obligations as a Reporting Employee.) If this applies to you, you’ll be enrolled in the additional training and receive communication via Learn Blue.  
• Attendance records sometimes have errors. If an employee already attended the appropriate employee sexual misconduct prevention training since July 1 of the current fiscal year, they can email training@usu.edu with the time and date they attended so we can verify their attendance.

We are typically unable to offer training exemptions for employee trainings, but employees who have had previous traumatic experiences related to sexual misconduct may request a training alternative by completing the Qualtrics form linked in the training notice email. You are not required to give specifics as to why you are requesting this training alternative.

If you require an accommodation for a disability, you will need to contact adahr@usu.edu . You are not required to give specifics to the Civil Rights & Title Office as to why you are requesting an accommodation for a disability. 

Yes, you can request an accommodation due to a disability by completing this form. You are not required to give specifics to the Civil Rights & Title IX Office as to why you are requesting an accommodation for a disability, but you will need to work with the ADA team in Human Resources in an interactive process to determine reasonable accommodation(s).

As defined by Human Resources, you’re considered a supervisor if you approve someone’s AggieTime or MyTime—even if it’s only temporary or for payroll purposes. Supervisor information is automatically pulled from Banner. You can work with your department’s business services representative to make any updates or changes in Banner.

If you’re using MyTime to temporarily approve time, you can be setup as a delegate or proxy without being given supervisory status. More information is available in ServiceNow.

If you’re using AggieTime to temporarily approve time, there is not a delegate or proxy function, so you’ll need to email training@usu.edu for next steps. 

If you work in Business Services and need access to certain functions for payroll purposes, please contact an HR Specialist Human Resources at hr@usu.edu to ensure your access is appropriately set up for your role. 

You can view which employees you’re considered a supervisor for using these steps: 

• Login to servicenow.usu.edu 
• Select the user icon in the upper-right corner 
• Select “my account” in the drop-down menu 
• Select “team” under your profile name
• Check to see if anyone is listed under “Direct Report”

Employees have different training deadlines depending on their role within the university.  

Your training deadline is reflected in Learn Blue.

Training deadlines are generally as follows: 

• New employees 
  • New Reporting Employees: 60 days from the date of hire.
  • New Non-Designated Employees: 60 days from the date of hire.
  • New Designated Confidential Resources: 30 days from the date of hire.
• Continuing employees 
  • All Designated Confidential Resources: the first day of fall semester classes.
  • Certain Reporting Employees: the first day of fall semester classes. Reporting Employees with the early deadline include, but are not limited to:
    • Athletics
    • Residence Life
    • Department of Public Safety
    • Student Affairs
    • Global Engagement
    • Human Resources
    • Civil Rights & Title IX Office
    • Legal Affairs
    • Risk Management
    • Administrative titles: President, Provost, Vice President, Dean, Director, Department Head 
  • All other Reporting Employees: October 15
    • Includes most faculty, course instructors, and graduate assistants
  • All Non-Designated Employees: October 15

Training availability depends on your campus location and what training you’re required to attend. You will need to sign up through Learn Blue to view venue session availability and information.

Please pay close attention to the course name when you are signing up in Learn Blue. You will need to attend the correct course for your employee designation (Reporting Employee or Non-Designated Employee). If you attend the wrong course, you may not receive credit for attending.  

If you miss your training deadline, you’ll be considered noncompliant with your training requirement. Your supervisor may choose to implement corrective action (such as a verbal or written warning) per USU Policy 3001, if you are a non-faculty staff member, or USU Policy 4006 if you are a faculty member. Deans and VPs will also be notified of your non-compliance. An employee’s paycheck will never be withheld because they missed a training deadline. 

You do not need to attend the training until you return from sabbatical, FMLA, or disability leave. Upon returning, you will be assigned compliance training in Learn Blue, which will reflect your deadlines. 

Yes. The employee sexual misconduct prevention training is an annual requirement for employees at USU. You’re required to attend the training by your deadline each fiscal year (July 1– June 30), even if you’ve attended one of these trainings in the past. 

It’s important to attend this training annually because revisiting these conversations helps employees continue to improve on recognizing and responding to sexual misconduct disclosures. Trainings also address any relevant changes to USU’s policies and procedures. 

If you’re also a student, please review the Civil Rights & Title IX Office Student Training webpage to learn about additional training requirements you may have as a student. 

Yes. The student and employee trainings are separate and fulfill different training requirements. The employee sexual misconduct prevention training focuses on your obligations to respond to sexual misconduct because you are an employee at USU. 

You must attend the full training to receive attendance credit. If you’re unable to attend a full training, email training@usu.edu.

If you attend in person, you’ll need to sign the attendance sheet provided at the training. 

If you attend virtually, ensure your Zoom profile name matches your legal first and last name. The instructor will ask you to write your A# in the Zoom chat to help take attendance. 

Attendance is manually updated by the instructor in Learn Blue. It will be updated within 2-3 business days after the training occurs. The course may take up to 2 business days to show as “complete” in your Learn Blue dashboard. 

View “Why am I required to attend multiple sexual misconduct prevention trainings?” in the "training requirement" FAQ section for more information. 

Common reasons: 

• Both students and employees at USU have an annual sexual misconduct prevention training requirement. Individuals with multiple university roles will be required to participate in each of the sexual misconduct prevention that is required for each of their roles. The Civil Rights & Title IX Office will continue to email individuals about each of their sexual misconduct prevention training requirements until each of the trainings has been completed. 
• Attendance records sometimes have errors. If you already attended an employee sexual misconduct prevention training since July 1 of the current fiscal year, email training@usu.edu with the time and date you attended the training so we can verify your attendance and correct any errors.

Sexual Misconduct Prevention trainings are offered weekly through the fall semester and regularly throughout the spring semester. If you are unable to attend any of the sessions listed in Learn Blue, you can email training@usu.edu for upcoming session dates that may not be in Learn Blue yet.

Yes. If you are an employee at USU, this training is part of your employee job duties, and you should be compensated accordingly. Please attend the training as part of your regularly scheduled work time. You can contact your supervisor or Human Resources if you have additional questions about compensation in your role. 

No. Employees can choose to attend the training virtually via Zoom. Employees at Logan and Price campuses might have an additional option to attend in person. The Learn Blue instance name will indicate if the training session is an in-person session or a virtual Zoom session. In-person sessions will include the campus location.

No. This training covers USU-specific policies and procedures related to sexual misconduct and your USU employee obligations, so you will also need to attend an employee sexual misconduct prevention training at USU.

You can sign up for a training by logging into Learn Blue.

• Under “Enrolled Courses,” you will find your sexual misconduct prevention course. If you are required to take a live session (Reporting Employees & Designated Confidential Resources), clicking “Start” will take you to a screen where you can choose an available session date.
• On your learning dashboard, courses you have completed will turn green; courses still to be completed will be red and will show a due date when you hover over them with your cursor.
• Courses from previous years that you did not complete will be remain red, but will no longer be active.

If you are not able to sign up for a course after following these instructions, you can email the Organization Development and Design Team at training@usu.edu.

Learn Blue notifications that sync with Outlook will use your application’s time zone to send any reminder emails or calendar invitations. Please note the time listed in Learn Blue, as it will be in Mountain Time and will reflect the correct time of the training.

All employees and students at USU are given a USU email address used for all institutional email business per USU policy 5207. You can access your USU email by following these instructions or by contacting USU IT. (Note: While the instructions are for students, email set up is the same for employees.)  

If you are not an employee or student and do not have a USU email, you can contact your supervisor for the link to group sexual misconduct prevention trainings or email training@usu.edu to request the link.

The session will include details about the location, and this will indicate the format of the training. Please note, hybrid sessions (with both in-person and Zoom formats for the same session) are not available, so you need to sign up for a training in the format you wish to attend. In-person sessions will include the campus location; zoom sessions will include the Zoom link.

To access the training virtually, you will need to sign up for a session in Learn Blue that indicates a Zoom link under the “location” details. In-person sessions do not have a Zoom option.

After you enroll in a session, you will receive an email to your @usu.edu email with the venue information, including the Zoom link. If you cannot find the Zoom link, please email training@usu.edu at least 1 business day before the training date.

If you are having issues on the day of the training, do not contact the training facilitator directly for the Zoom information or troubleshooting assistance. They will not be able to respond to emails or phone calls due to facilitating the training.

You can view USU’s Zoom Resource Guide or Zoom’s “How to Join a Meeting” Guide if you’re unable to join the training. You can also call the Organization Development & Design Team at 435-797-1779.

There is no pre-recorded option for the training for Reporting Employees or Designated Confidential Resources. The training for these groups must be attended , either in person or virtually via Zoom.  

Non-Designated employees are able to complete the training in an online, self-paced course.

• Learn more about resources on the Sexual Respect website
• Learn more about what sexual misconduct can look like on SAAVI's website
• Learn more about how to have a trauma-informed response to a disclosure of sexual misconduct on the SAAVI website
• Access past USU Sexual Misconduct Campus Climate Survey data
• Review and learn more about the sexual misconduct grievance process
• Review your employee obligations on the Civil Rights & Title IX Office website (includes handouts and FAQs)
• Learn more about Supportive Measures
• Read through USU’s interim Sexual Misconduct policies and procedures
• Access the Office of Civil Rights & Title IX’s Annual Reports

Yes. You can check the status of your employees at any time by accessing your Manager Dashboard in Learn Blue. (You can use this helpful guide if you have not accessed the Manager Dashboard before.) Note that Learn Blue only allows one person to be listed as a supervisor, so if an employee has two roles at the university, they will only appear on supervisor’s Manager Dashboard. If you have any questions about employees who do or do not show up on your Manager Dashboard, please contact the Organizational Development and Design team at training@usu.edu.

Learn Blue populates manager dashboards based on your supervisory status in Banner. You’re considered the supervisor of anyone whose time you approve in AggieTime or MyTime.  

If Learn Blue shows an employee whom you do not supervise, contact your department’s business services representative to correct your direct reports list in Banner. If you supervise an employee who is not showing up on your Learn Blue dashboard, you can contact your department’s business services representative for more information. The employee might have another role at the university, so their other manager might be assigned as their primary supervisor in Banner.

You can view which employees you supervise using these steps: 

• Login to servicenow.usu.edu 
• Select the user icon in the upper-right corner 
• Select “my account” in the drop-down menu 
• Select “team” under your profile name 
• Check to see if anyone is listed under “Direct Report”