Section 3: Data Entry

3.1 Logging Activities

The following subsections outline the monthly processes for pre-approval and documentation of services, as well as annual expectations and implementation policies.

Service Activities

As outlined in Section 2, each LEA will prepare an annual workplan designed to assist in clearly articulating your plans to serve USU STARS GEAR UP students and meet USU STARS GEAR UP goals and objectives.

Enter activity into the USU STARS GEAR UP RGI database. The services should align with the approved workplan and budget for the school year. It should include all college and career readiness activities that you are doing, including daily activities.

USU STARS GEAR UP Documentation File

Each site coordinator is asked to store documentation of services provided to students and their families and staff each month. Documentation includes, but is not limited to, original sign-in sheets and copies of agendas. Additional documentation may be requested at any time. The file should be emptied at the end of the month as information is entered into RGI. The documentation will be stored at the site and should be accessible in the event of an audit.

USU STARS GEAR UP Administrative Team (A-Team) conducts regular site visits and will review the documentation process during those meetings. Each USU STARS GEAR UP sponsored service requires a sign-in sheet. USU STARS GEAR UP sign-in sheets are available in Section 8. Completed sign-in sheets should be filed in the USU STARS GEAR UP Documentation File and should also be used as the source for entering data into the USU STARS GEAR UP SCRIBE database. Archive documentation at end of each program year and securely stored for seven years after GEAR UP grant ending date.

RGI Activity Data Training Videos

Additional information can be found in the RGI GEAR UP Database Manual.