Training and Onboarding

General Onboarding Tasks

Get an A number

• USU Human Resources will assign you an A number when you get hired.  You will need that A number to log into any of USU's systems.  If you don't know your A number, contact Karen Young at karen.young@usu.edu or (435) 722-1789.
• You might find the information here helpful also: https://myid.usu.edu/login 

Multifactor Authentication

• You will need to sign up for Microsoft Multifactor Authentication in order to log into USU's systems.  
• Instructions for doing this are here: https://it.usu.edu/mfa/
• You might find the information here helpful also: https://myid.usu.edu/login  

Microsoft Teams

• Our team uses Microsoft Teams for a lot of our communication.  You will need access to Microsoft Teams for this job.  To do that:
  • Ask Seth Lyman to send you an invite to join the Bingham Research Center's Microsoft Teams Team.  
  • Download and install Microsoft Teams on your phone and computer.  This link may help: https://www.microsoft.com/en-us/microsoft-teams/download-app.  You can also access Teams on a web browser at https://teams.microsoft.com.  
  • Log in to Teams using your A number and password.
  • If, upon login, you can't find the Bingham Center's Team, find the invite to the Team sent by Seth Lyman and click on the link it contains.

Box.com and other data management

• USU gives all employees access to cloud storage at Box.com.  
• To access box.com, go to https://usu.box.com and sign in with your A number and password.
• If you need access to the team's shared Box folders, ask your supervisor.
• You may also consider using Box Drive: https://www.box.com/drive 
• More information about USU data storage is available here: https://it.usu.edu/data-storage 

Team Directory

• We want to include you on our team directory, which is at https://www.usu.edu/binghamresearch/directory/
• So we can include you, please send the following to Michael Davies (michael.davies@usu.edu) and cc Seth Lyman:
  • A photo of yourself
  • A 3-5 sentence biography for yourself. If you aren't sure what to write for this, see what others have written on the directory pages.
  • Your office room number
  • Your phone number if you want that to be included in the directory

Training Tasks

All new employees must complete these trainings

• Ethical research conduct training
  • Go to https://research.usu.edu/compliance/responsible-conduct-of-research/training
  • Follow the instructions under Register a New User, and then Add a Course, and then complete the course.
• Training assigned by USU Human Resources at Learn Blue
  • Go to https://learnblue.usu.edu/
  • Log in with your A number and password
  • Complete all trainings under Enrolled Courses

Employees who will work in the laboratory must complete these trainings:

• USU Environmental Health and Safety lab safety training
  • Go to https://research.usu.edu/ehs/training/index
  • In the Laboratory Safety section, click on the link that says “Employees (including student employees)”  and follow the instructions to complete the online portion of the safety training.
  • Next, under “Laboratory Safety” on the same page, Click on “Register” and fill out the form that pops up to register for a zoom training session.  Attend that session and then report to your supervisor when it is complete.
• Our team’s safety training
  • Go to https://www.usu.edu/binghamresearch/team_pages/safetymain
  • Read all the Standard Operating Procedures that are on that web page that pertain to your work.  Ask your supervisor if you are unsure which ones you need to read.
  • Familiarize yourself with the other content at that web page.
  • Under "Documentation of Safety Compliance", click "Fill out the safety review form" and then fill out the form to certify that you understand our team's safety standards.

If you will drive a USU vehicle

• General information about driving USU vehicles is here: https://www.usu.edu/parking/fleet/ 
• You must be at least 18 years old to drive a USU vehicle.  Before you can drive a USU Vehicle, you must:
  • Complete USU driver safety training:
    • Go to https://learnblue.usu.edu/
    • Log in with your A number and password
    • search for "Defensive Driving Guidelines & Safety", and click Enroll
    • Complete the course
  • Get a fuel PIN
    • In order to fuel a USU vehicle, you must have a fuel PIN.
    • Call USU fleet services at (435) 797-7363 to request a fuel PIN
    • Information about fuel PINs and what they are used for is here: https://www.usu.edu/parking/fleet/faq 

Learning Basic Information about Uinta Basin Air Quality

Overview of air quality generally

EPA's air quality training website is a good resource.   

• We recommend using the “eLearning Modules” on the right side. Each of the blue bars is a link that will take you to a short training course.  They are boring, but they are the best way we know of to get a basic level of information about air quality and atmospheric issues.  You probably don't need to do all of them.  The ones you choose will depend on your job function.  As a place to start, we recommend the following training modules, along with any others you find interesting or needful:
  • What are Criteria Pollutants
  • What are Air Toxics
  • What are Greenhouse Gases
  • Sources of Air Pollution
  • Health Effects of Air Pollutants

Overview of the issue of winter ozone specifically

• This fact sheet provides a very high-level overview.  We are working on creating other high-level overview fact sheets.  they will appear here: https://www.usu.edu/binghamresearch/factsheets. 
• This peer-reviewed journal article and this one provide pretty basic information about the issue.
• This webpage aims to be a summary of every study ever done about air quality in the Uinta Basin.
• Pretty much all the papers and reports our team has ever published are at https://www.usu.edu/binghamresearch/papers-and-reports. 

Onboarding Tasks for Supervisors

If you are a supervisor for a new employee:   

1. Make sure the employee meets with Karen Young to complete hiring paperwork.
   • For hourly employees, Karen will need the following from you:  New hire's A number (if it exists already) and contact information, the hourly wage, the index number from which the employee will get paid, and the date you want the employee to start work.
2. Make sure the employee does the tasks on this page that pertain to her or him.
3. Arrange for the employee to receive a laptop computer and other supplies needed for the job.
4. Make sure the employee has a workspace.
5. Arrange with Danny Bourgeouis for the employee to receive a keycard for access to the building and office space, as well as labs if needed.