Welcome New Employees

Congratulations on your new position, and welcome to Utah State University! You've picked a great place to work, and we are glad to have you here.

Keep in mind that onboarding is a process that may take several months.

Here is a general roadmap for what a new employee might expect to progressively learn in their first year at USU.

First 30 Days
  • Become familiar with the USU and Department culture
  • Learn about USU and Department policies and procedures
  • Become familiar with the expectations of your job and what tools and resources you may need to be successful

60-90 Days
  • Take on long-term responsibilities and projects
  • Work with other teams
  • Get used to routine processes
  • Ask questions and proactively seek out answers to solve problems and clarify expectations

90 Days and Beyond
  • Complete projects independently
  • Be capable of prioritizing and organizing your work responsibilities
  • Fully understand the expectations of your job and what measurable outcomes are needed to be successful

Take your time to get to know the lay of the land, both within your immediate work environment and the University as a whole. Take advantage of the many opportunities to network with fellow members of the USU community; building relationships is key.

All Employees

1

What is an A-number

For security purposes, we use an Aggie number (A-number) to identify students and employees throughout their time at USU.

 
2

What is DUO?

We use a 2-step login process to access systems that may store personal information. To access those systems, you will need to enroll in DUO.

 
3

I-9 Employment Eligibility Completion

If you haven't yet completed I-9 Section 1, contact your Business Services Representative, and follow their instructions for new employees. This will need to be completed prior to your first day of employment.

 
4

Forms

There are several forms that you'll need to complete and additional steps that you'll need to review prior to starting in your new position. Review the information for your job classification to learn more.

Please fill out your personal information in our Self-Serve Banner System.

 
5

USU Employee Emails

USU requires all employees to use the assigned @usu.edu email for official University business. It also allows you to use the University's Outlook service (owa.usu.edu) to access your official University email, create an Outlook calendar, etc.

 
6

Required Training & Resources

Schedule to take the mandatory Sexual Harassment Prevention Training in the ILS. Learn about USU's sustainability and alternative transportation programs. Review your employee rights.

Below you will find some of the first things most University employees need to know to get started, based on your employee type.

Wage Hourly Employees

  • Area specific orientation and onboarding are completed by your department and supervisor.
  • Specific questions regarding your time keeping system, pay or hours may be answered by your supervisor or the Office of Human Resources.

Benefit Eligible Faculty & Staff

  • As a new employee in a fully-benefited position at USU, you are eligible for many great benefits. You can download and review a summary of benefits and the New Employee Packet, find all required forms, and browse the benefits offered by USU, to learn more about your benefits and other resources available to you. In addition to your annual salary, the approximate value of your benefits package is 45%. All benefits and coverage are effective on the date of hire.
  • We are providing an online Orientation Class via Zoom for benefit eligible employees. The online class has two main sections: 1) contains information that pertains to all USU benefit eligible employees.  2) contains benefit information for employees who report to the Main Logan Campus.
  • Employees reporting to the Price and Blanding locations only need to attend the first half of the class and then should watch the relevent benefits videos for their location.
  • All benefited employees have been enrolled in a specific instance of new employee orientation.  If the assigned time does not work with your schedule, please email training@usu.edu or call the Training and Development Team at 435-797-0792 to reschedule.
  • Review the resources on the HR website and contact the HR office with any questions or concerns.
  • Within 30 days from date of hire, you must complete and return all required forms to the Human Resources office (by mail, fax, or hand deliver). NOTE: Forms cannot be accepted without all appropriate documentation (birth certificates, marriage licenses, etc.).
  • Enroll online with the retirement vendor of your choice. NOTE: New employees who were previously enrolled in the Utah Retirement System (URS) with USU must remain with URS.

Other Important Steps

Non-benefited Teachers (Adjuncts)

  • Area specific orientation and onboarding are completed by your department and supervisor.
  • Specific questions regarding your time keeping system, pay or hours may be answered by your supervisor or the Office of Human Resources.

Graduate Student Assistantships

As a Graduate Student you may have some questions about what eligibility, benefits, resources and policies apply to you. Please visit the School of Graduate Studies Assistantships page to learn more.

  • Please fill out your personal information in our Self-Serve Banner System.
  • Area specific orientation and onboarding are completed by your department and supervisor.
  • Specific questions regarding your time keeping system, pay or hours may be answered by your supervisor or the Office of Human Resources.

Resources & Links