Modifying an Existing Course (2025-26 Catalog year)

Sign into Coursedog
Click on Curriculum Management
To modify a course, click on 'New Proposal' on the right side of the screen

This will bring up a dropdown where you will select the form you would like to submit. Select the Course Modification Form for whichever semester you would like your changes to be effective.

You can then choose Fall Semester
- Changes to: Course prefix, course number, add/delete of prerequisite or restriction, credit hours, course title, inactive/delete a course, add/deletion corequisite, pass/fail change, add/delete of gen ed/university studies
- You will then need to choose the correct Effective Start Term. It will default to the current term, so make sure you choose the Fall for the next catalog year.
Or you can choose Spring Semester for only approved changes for that term.
- Changes include: add new course, course description change, repeatability, add/delete of DL/CL, reactivation of course
- Make sure you select the correct Effective Start Term, Spring of the next catalog year.
Next you will type in and select the course you are intending to modify
Click 'go to form'
The form will populate with the current course information. Select or enter desired modifications of the existing course. Some of these fields are freeform in nature others require selecting courses or programs if adding prerequisites, or program restrictions.
- Course Prefix — Any change to the prefix must be available for use in the Catalog and in Banner (May be requested for Fall semester only)
- Course Number — If the course number is changing, ensure the course number is available for use in the Catalog and Banner. Previously deleted course numbers can only be re-used after a full 4-year period has elapsed. (i.e. if a course number was discontinued in Fall of 2020, it would not be available for use until Spring 2025) (May be requested for Fall semester only)
- College —This field pulls from Banner and has a character limit, so college names may not reflect the full approved title of the college.
- Department — This should auto-populate. Because this form pulls from BANNER, it will occasionally pull old departments into the dropdown field. Ensure that the correct department has populated.
- Course Long Title — Any adjustments to the long title must comply with the current catalog guidelines, in that it must be written with no abbreviations and with standard capitalization. Make sure it is free from spelling and grammar mistakes (May be requested for Fall semester only)
- Transcript Title — Changes to the this is the shortened title that is used in Banner and on the student’s transcript, but is not displayed in the catalog. This title needs to be less than 30 characters and in all caps. (May be requested for Fall semester only)
- Existing General Education designations will populate, but changes to Gen Ed cannot be made at this time
- Status: To delete, reactivate, or inactivate a course, click the dropdown arrow under the 'Status' field, and select the appropriate status change from the menu. Note that course deletion or inactivation may only take effect in fall semesters, while reactivating a course may take effect in either spring or fall semester.
- Cross-Listed and Dual-Listed Courses (May be requested for Spring or Fall)
  - If you are Dual- or Cross-Listing a course, refer to the CL/DL training.
- Course Description — any changes must comply with catalog guidelines, in that descriptions must be 40 words or less, and in complete sentences. It must be written in the 3rd person and in present tense, gender-neutral, and completely objective language. Acronyms and abbreviations should be spelled out whenever possible
- Grade mode — select either ‘standard’ or ‘pass/fail only’ A ‘T’ (temporary) grade can also be requested if necessary. (May be requested for Fall semester only)
- Status — If you are reactivating a previously inactive course (May be requested for Spring or Fall), inactivating a currently active course, or deleting a course (May be requested for Fall semester only), change the status accordingly. (Select the ‘D’ status to delete)
- Syllabus — You also have the option to attach a syllabus. This field is not required.
- Effective start term — Must match the term of the proposal
- Credit hours — If credit changes are being made, new credits must be requested in increments of 1. Approval for fractional credits can only be given to .5 or 1.5-credit courses. If credits are not variable then enter credit total in “Credit Hours Min.” If a student can choose between only two different credit options, you will enter the first option in Minimum, and the second option in maximum, then choose the “Credit Hours Connector” of “OR. (May be requested for Fall semester only)
- Course Repeatability — ’yes’ or ‘no’ options are available. Indicate if there is a maximum number of times a course can be repeated, note that limitations in Coursedog means that that value will not render on the student-view, but can still be coded in Banner. (May be requested for Spring or Fall)
- Prerequisites — these can include courses, test scores, competency exam scores, and GPA thresholds. All prereqs need to be fulfilled prior to registration. Items in this box can be programmed with an and/or indicator. Banner cannot be programed with an ‘or’ between prerequisites and registration restrictions or prerequisites and special approvals.
- Corequisites — Corequisites are courses that must be taken in the same semester. If there are multiple, all will be required, as Banner cannot program an ‘or’ between multiple corequisites.
- Enrollment Recommendations — This refers to any prior experience or knowledge that will benefit the student in the course, though they are only recommendations and won’t prevent a student from registering. They will show up in the catalog but not be programmed into Banner.
- Registration Restrictions — Registration restrictions limit which students can register for the course based on department, major, class, level, degree, or program. Banner cannot be programmed with an ‘or’ between prerequisites and registration restrictions or registration restrictions and special approvals. (May be requested for Fall semester only)
- Special Approvals — Special approvals include instructor, advisor, or department permission. This will be displayed in the catalog and programmed at the section level. Banner cannot be programmed with an ‘or’ between prerequisites and special approvals or registration restrictions and special approvals. (May be requested for Fall semester only)
- Indicate if this is an Honors course, or if Educator Licensing Approval is required. This will ensure the form is routed correctly.
- The rationale box is where you will offer a short explanation on how this new course will affect your curriculum
If all required fields are filled out, please submit your proposal.

Once the proposal is submitted, please address the course dependencies. Refer to the dependencies training for more detailed information on how to do this.

Prerequisite or Corequisite Programming General Overview

If no prerequisites are required, then you can skip this.

Adding a prerequisite or corequisites — Click on the ‘Add’ button in the Pre-Requisite or Co-Requisite section..
Choose the “Requirement” option, as it will allow you to choose active courses from the catalog.
Once you choose “Requirement,” you will then need to name the requirement.
- If it is a prerequisite you are adding, name it “Prerequisite.”
- If you are adding corequisite, name it “Corequisite.”
Select ‘Add Requirement Rule’ to begin adding courses.
You will then choose from the drop-down menu the condition. This provides instructions for the student for what the requirement is for the course being added as the prerequisite/corequisite.
The ‘Data Type’ can remain as ‘Courses’
Select the course with the drop-down menu. This will be existing courses. You can type the prefix and course number without a space between.
You will then need to name the rule under “Rule Name.” This will be “Required”
- You may select add multiple courses to each box, or you may select ‘Add Requirement Rule’ to add further prerequisites under different rule conditions.
If you wish to remove an item from the prerequisite, you may click the red ‘X’ icon beside the item to be removed.
If you wish to remove the requirement entirely, you may select the ‘Remove’ option to remove only that section, or the ‘Delete Requirement’ option to remove the entire prerequisite.

Adding A Registration Restriction General Overview

In the box you can type text. If you are restricting to include or exclude a program you can choose the program from the embedded program option above the text box.
Type the program you want to add. Each program that has its own major code will be listed. If you have a program with both a BS and a BA you will need to choose both if you want the restriction to apply to each. Otherwise, only what is selected will be programmed. You will select each desired program and click on “Embed link.”
NOTE: when you choose both the BA and the BS it will show the same name, but it will let us know you want both listed.