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USU Satisfactory Academic Progress Policy: "Academics Come First"

To be in good standing for federal financial aid, federal law requires aid recipients to make satisfactory academic progress toward a degree. There are several major changes to the USU policy that go into effect fall 2019. Please note that these standards are not the same as Utah State University's academic requirements. Students may be eligible to attend USU but not be eligible to receive financial aid.

These standards apply to all periods of attendance, including semesters for which USU students did not receive financial aid. If students have a disability, we encourage them to contact the Disability Resource Center about possible accommodations. Please visit THRIVE for additional academic resources.

Grade Point Average:

To be in good standing for aid, all students must maintain a minimum cumulative grade point average:

  • 2.0 overall GPA for undergraduates
  • 3.0 overall GPA for graduate students
  • Transfer courses that were failed do not count against the overall grade point average for financial aid purposes.

Pace:

To be in good standing for aid, all students must successfully complete a specified percentage of their classes:

  • Undergraduates must earn passing grades in 67% of the courses they attempt.
  • Graduates must earn passing grades in 50% of the courses they attempt.
  • F grades, W grades, incomplete grades, and audited courses do not count as passing grades.
  • Transfer courses that were withdrawn from or failed no longer count against Pace.
  • Please review our frequently asked questions about Pace.

Academic progress for Grade Point Average and Pace is monitored at the end of each semester's grading period for every student enrolled at USU (as soon as a student's grades are all posted to their USU transcript). Financial aid recipients are notified immediately by email or letter with further instructions if there is a problem.

Maximum Timeframe:

All financial aid recipients must complete their program before attempting 150% of the required credits for their degree, program or certificate. For example, most bachelor's degrees require 120 credits; 150% of 120 credits is 180 credits.

  • Attempted credits include all graded USU courses, transfer courses with passing grades, testing credits, Pass/Fails, repeats, as well as Fs, Incompletes, Rs, Ws, and WFs.
  • Incoming transfer students who exceed the limits below are not eligible for financial aid but may appeal for consideration. 

Maximum Timeframe Limits:

Certificate Program: 45 credits Additional Bachelor's Degree: 90 credits
Associate Degree: 90 credits Master's Degree: 60 credits
First Bachelor's Degree: 180 credits Ph.D.: 60 credits

Maximum timeframe is monitored throughout each semester so that USU can review the number of credits being taken during the term, along with the previous attempted credits on the student's transcript. If the student's total is nearing the maximum limit, financial aid recipients will be notified by email or letter with further instructions.

Reminder: USU students may be ineligible for federal aid because their overall GPA and/or Pace were already below the required level before they applied for aid or they had already exceed the maximum timeframe for their program.

Financial Aid Petitions

Transfer Courses

Only passing grades from transfer courses are counted toward maximum timeframe. By policy, students may petition the financial aid office to have transfer courses that don't count toward their current program excluded from Pace and Maximum Timeframe. Please contact our office for more information.

AP Credits

By policy, students may petition the financial aid office to have AP courses that don't count toward their current program removed from consideration for maximum timeframe. Please contact our office for more information.

Additional Majors, Emphases, AS + AAS

By policy, students may petition for an extension of their maximum timeframe limit up to the number of credits required by the additional major or program. However, if a student has fulfilled all the credits required for their first bachelor's degree, they may not receive any more Federal Pell Grant, even if they haven't graduated yet. Please contact our office for more information.

Previous Majors or Programs

By policy, students who change majors or programs may petition the financial aid office to remove up to 35 credits pertaining to the previous program(s) from Pace and Maximum Timeframe considerations. Please contact our office for more information.

Financial Aid Warning

If a student's Grade Point Average and/or Pace drops below the standards listed above, they will be placed on financial aid warning and notified. They will receive federal aid for one semester under this status. If their overall Grade Point Average and Pace don't reach the minimum standard for good standing by the end of the warning semester, they will be ineligible for further aid at USU.

For example, if a student does poorly and is placed on financial aid warning at the end of fall semester, they will receive their aid for spring semester. If their overall Grade Point Average and/or Pace at the end of spring semester are still below the required standard, they will lose eligibility for aid and be suspended from financial aid at USU. 

Financial Aid Suspension

Students suspended after their warning term for failing to make satisfactory progress are ineligible to receive further federal aid including grants, work-study, and federal student loans.

  • A student is also suspended from federal financial aid if they are academically suspended from the university regardless of Grade Point Average or Pace.
  • Financial aid suspension at one university may not prevent a student from receiving aid at another university.
  • Financial aid suspension does not prevent students from attending the university. In some cases, students may be able to continue at their own expense so they can improve their GPA or Pace.

Appealing Financial Aid Suspension

A student may appeal their financial aid suspension for Grade Point Average, Pace, Maximum Timeframe, or academic suspension. A student may be able to successfully appeal when there were special circumstances that have now been addressed.

  • Special circumstances could include things like accidents, illness, or the death of an immediate family member.
  • Students may appeal their suspension by contacting our office to set up an online appeal.

Generally, an appeal is a description of the circumstances that disrupted a student's academic progress and includes supporting documentation. The appeal must also demonstrate that those circumstances have been sufficiently resolved so that the student can be successful in the future. Students whose appeals are granted may continue to receive aid on financial aid probation. 

Financial Aid Probation

Students who successfully appeal their financial aid suspension will receive financial aid on probation. Students on probation are given specific conditions as part of an academic plan to continue receiving federal aid. Students who fail to meet these conditions are suspended again.