Leave of Absence & Deferment
LOA Preparing to Leave - Student
If you are a current USU student and need to take time off from school for a semester or longer (excluding summer semester) refer to the following checklist for your next steps.
FILE FOR LEAVE
Once you know your official leave and return dates, file a Leave of Absence online at www.usu.edu/loa
If you will be returning to USU earlier or later than you originally submitted on your Leave of Absence request, you or an assigned delegate should contact the Leave of Absence Department at (435) 797-1132 or at email@example.com
GIVE YOUR PARENTS PERMISSION
The Family Educational Rights and Privacy Act (FERPA) of 1974 prohibits Utah State University from releasing certain personally identifiable information from your record to a third party (e.g. parent, spouse, etc.) without the your explicit consent.
Ideally, you should set a security phrase and identify your parents, or another trusted adult, as a delegate so that they will have permission to help you during your leave. Designating a parent or trusted adult as a delegate will give them permission to make changes and act in your behalf while you are away.
Additionally, an IRS Form 1098-T Tuition Statement will be prepared for you with any eligible charges billed and scholarships or grants received during each calendar year. This information will be posted electronically to your student BANNER account. We recommend that you give your parents or another trusted individual access to this important tax form by listing them as a delegate.
To assign delegates go to http://id.usu.edu, choose the “security phrase” option, and enter the information for your parents or other trusted individuals.
MEET WITH YOUR ADVISOR
We recommend that you meet with your academic advisor before leaving to obtain a list of recommended courses to take upon your return.
A list of advisors by major and their contact information may be found here.
NOTE FINANCIAL INFORMATION
Put Scholarships on Hold. If you were awarded scholarships and submitted a Leave of Absence request at www.usu.edu/loa , these scholarships will automatically be put on hold and re-activate upon your return.
If you were awarded departmental, regents, or other private endowment scholarships you will need to contact the department/donor directly to put these specific scholarships on hold.
Plan Ahead for Financial Aid. The time you should apply for financial aid is dependent upon when you will be returning to USU. The application for financial aid begins in January for the following academic year, and must be applied for annually. Therefore, if you will begin school in August you should apply in January prior to starting school. The free online application can be found at: https://fafsa.ed.gov. This application requires tax information but can serve as a great resource to help you pay for college.
If you have student loans you will need to contact your service provider directly to make sure your loan payments are put on hold. Most loan service providers can be found by completing the log-in at nslds.ed.gov If you have a Perkins loan the service provider is Justin Gereau located on USU campus, and you can contact him at (435) 797-1057 or firstname.lastname@example.org.
For more information about Financial Aid contact the Financial Aid office at (435) 797-0173 or at email@example.com
KEEP ON FILE
Keep your student information listed below in a place where your delegate(s) can refer to it as needed during your leave:
- A-number (Student ID Number)
- Secure password
- Security phrase
- Leave of Absence Department contact information: firstname.lastname@example.org , and 435-797-1132
- Advisor's name, phone number, and email address
- Advisor's checklist (List of classes suggested that your student should take upon return)
- Information regarding your desired housing including application and payment deadlines
PLAN AHEAD FOR REGISTRATION
Registration for Summer semester is in early April, Fall semester is in Mid-April, and Spring semester is in Mid-November. You can check the exact dates for each academic year at http://www.usu.edu/registrar/htm/registration/dates.
If you will not be home in time for priority registration, make sure your parents have been assigned as delegates and refer them to the www.usu.edu/sots/loa webpage. Along with checklists for students we have included instructions for parents that will help them know how to assist and register for you while you are on leave.
Go Aggies….. But then come back!